Noor Ahmed Mohammed Siraj Uddin Ahmed
Jeddah,Saudi Arabia
Summary
Accomplished professional with 16 years of experience and extensive capability in tendering management, technical evaluation, procurement strategy, supply chain optimization, and contract administration across EPC and utility projects. Demonstrates strong organizational agility and leadership development skills, effectively driving performance improvement through influential negotiation, conflict resolution, and cross-functional coordination. Proficient in budgeting, forecasting, cost analysis, and technical compliance, with a proven record of designing based reporting frameworks that enhance tender accuracy, supplier performance, and operational efficiency. Certified in Project Management, adept at vendor negotiations, technical assessments, and policy development to support competitive bidding and strategic organizational goals. Committed to fostering collaborative oversight and delivering exceptional results through engineering insight, team leadership, and performance evaluation across tendering and project execution phases
Overview
7
7
years of post-secondary education
15
15
years of professional experience
Work history
Technical Procurement Section Head
Al Gihaz Contracting Company
Jeddah
09.2022 - 07.2026
- Receive, review, and analyze complete tender document package from client, including specifications, drawings, BOQs, contractual terms, and commercial conditions.
- Identify critical requirements, risks, and deviations within tender documents and prepare internal summaries for management and engineering teams.
- Ensure full understanding of project scope, deliverables, and technical expectations before initiating tendering process.
- Prepare and submit Pre Bid, Clarification to clients/consultants to resolve ambiguities or missing information in tender documents.
- Maintain professional communication with clients during tender stage to ensure alignment and clarity on technical and commercial aspects.
- Participate in pre-bid meetings, site visits, and technical discussions to gather additional project insights.
- Prepare comprehensive post-bid clarification responses by reviewing client queries, analyzing submitted technical and commercial proposals, and coordinating with engineering, procurement, and project teams to ensure accurate and compliance.
- Validate all technical clarifications against tender specifications, drawings, BOQs, and compliance matrices to ensure consistency with original bid submission.
- Coordinate with suppliers and subcontractors to obtain updated technical data, revised quotations, delivery schedules, and compliance confirmations required for clarification responses.
- Maintain structured communication with clients/consultants to ensure clarity, consistency, and timely submission of all clarification documents.
- Support client negotiation meetings by preparing technical justifications, commercial explanations, and risk assessments.
- Align final tender commitments with clarified technical and commercial conditions before contract award.
- Maintain complete documentation of all clarification exchanges for negotiation support, contract finalization, and project handover.
- Coordinate with execution teams to ensure smooth transition from tendering to project implementation incorporating all post-bid updates.
- Directed procurement operations for EPC power projects, including HV/MV substations, transmission lines, and industrial facilities.
- Managed conflict resolution processes to keep harmonious work environment.
- Fostered positive work culture through open communication and feedback systems.
- Lead team meetings to ease effective internal communications.
- Led team of buyers and expeditors, ensuring high performance in fast-paced, multi-project environment.
- Organized team-building activities to strengthen workplace morale. with regular team-building exercises.
- Overall value of projects is completed as procurement section head is SAR 750 million (approx.).
- Responsible as Procurement Section Head for major civil packages, mechanical systems and electrical systems.
- Built and kept qualified vendor base for electrical, mechanical, and civil packages, improving supplier performance KPIs.
- Implemented and kept digital procurement database integrated with ERP systems, enhancing traceability and ensuring procurement activities remained aligned with project timelines.
- Developed and implemented strategic plans aligned with engineering, construction, and commissioning schedule to optimize supply chain processes, resulting in 53.5% reduction in lead times and 35% decrease in operational costs.
- Established key performance indicators (KPIs) and metrics to measure supply chain performance, regularly analyzing data to identify areas for improvement, and implementing corrective actions.
- Coordinated closely with engineering teams to confirm technical datasheets, vendor drawings, FAT requirements, and compliance with SEC/NG/Aramco standards.
- Ensured procurement of long-lead items (Transformers, switchgear, control panels, PACUs, Chillers, FM200 Cylinders, FA systems, Security Systems, OHTC ) within project timelines, reducing critical path risks.
- Oversaw vendor evaluation, and performance monitoring for high-risk and high-value equipment suppliers.
- Implemented value-engineering initiatives with engineering and construction teams, optimizing material selection without compromising quality or safety.
- Consolidated procurement categories across multiple projects, reducing total cost of ownership and improving logistics efficiency.
- Implemented ERP/E-procurement systems (Oracle) for requisitioning, approvals, and tracking, improving transparency and reducing cycle time by 15 days.
- Standardized procurement workflows, RFQ templates, and contract formats across all construction and power projects.
- Developed dashboards for monitoring procurement KPIs, long-lead item status, and supplier performance.
- Established structured procurement strategies incorporating market analysis, supplier capability assessment, and cost-control measures to enhance transparency and decision-making.
- Collaborated with Engineering, Planning, QA/QC, Construction, Logistics, and Finance to ensure seamless material availability and contract compliance.
- Supported project managers in preparing procurement plans, risk registers, and cost forecasts for substations and power infrastructure projects.
- Ensured full compliance with SEC, NG, Aramco, and international standards for all procured materials and equipment.
- Managed procurement documentation for internal and external audits, achieving zero major non-conformities.
- Implemented supplier risk-mitigation strategies, reducing supply disruptions for critical equipment’s.
- Prepare RFQ documents for suppliers and send request for quotation with mechanical-related documents.
- Prepare pre-bid clarifications based on project technical documents and scope and submit same to tender team to obtain replies from client.
- Prepare Post Bid Clarifications replies, as received from Tender department.
- Once project awarded, Coordination with project team for GLO /Finalize GLO / Send RFQ for suppliers / Review of Quotation /Price Negotiation / Final Comparison / Finalize Supplier / DPO / PO.
- Manage sub-contractors, including negotiations and modifications to standard contracts, in accordance with management guidelines.
- Follow up on inquiries and correspondences with sub-contractor. Reviewing PO prices, delivery, payments, and terms and conditions.
- Finalize contract agreements with vendor, and internal organization procedures to complete contract agreement.
- Upheld company standards whilst overseeing daily operations.
- Prioritised workload effectively, ensuring deadlines were consistently met.
- Fostered positive work culture through open communication and feedback systems.
- Enhanced customer satisfaction rates with implementation of robust quality control measures.
- Maintained high levels of service delivery through rigorous monitoring procedures.
- Developed new training programmes to enhance employee skills.
- Boosted morale with regular team-building exercises.
- Improved team productivity by implementing effective organisational strategies.
- Streamlined departmental procedures for increased efficiency.
- Coordinated resources efficiently, optimising use and reducing wastage.
- Led team meetings to improve internal communications.
- Coached junior employees, enhancing their technical knowledge and skills base.
- Conducted regular performance reviews for staff development.
- Liaised with other departments to ensure operational consistency.
- Evaluated employee performance, identifying areas of improvement.
- Increased overall performance with targeted coaching sessions.
- Initiated change management strategies resulting in smoother transitions during restructuring periods.
- Managed conflict resolution processes, promoting harmonious work environment.
- Organised rotational job assignments to cross-train staff in all aspects of operations.
- Delegated tasks effectively for improved workflow management.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
Mechanical Technical Coordinator
Al Gihaz Contracting Company
Jeddah
01.2014 - 01.2022
- Identify critical requirements, risks, and deviations within tender documents and prepare internal summaries for management and engineering teams.
- Ensure full understanding of project scope, deliverables, and technical expectations before initiating tendering process.
- Review and analyze RFP/RFQ documents to understand project scope, technical requirements, and commercial conditions.
- Lead full tendering cycle from initial inquiry to final bid submission.
- Prepare and validate BOQs, cost breakdowns, and pricing sheets for mechanical, electrical, and civil scopes.
- Coordinate with engineering teams to ensure technical compliance and accurate proposal development.
- Develop competitive bid strategies based on market intelligence, supplier input, and project risks.
- Manage clarifications, technical queries, and communication with clients and consultants during tender stages.
- Conduct detailed technical evaluations of vendor offers, equipment specifications, and engineering drawings.
- Ensure all proposals meet SEC, Aramco, NEOM, Royal Commission, and international standards.
- Identify technical deviations and prepare compliance matrices and alternative solutions
- Collaborate with engineering teams to finalize technical proposals, layouts, and installation methodologies
- Coordinated all mechanical engineering activities between design teams, consultants, contractors, and site execution teams to ensure compliance with project specifications and standards.
- Reviewed and validated mechanical drawings, datasheets, material submittals, method statements, and technical queries (TQs/RFIs) before submission to consultants or clients.
- Review complete design of HVAC and fire systems in accordance with applicable standards. (SEC /ASHRAE /SMACNA / NFPA / HCIS)
- Any comments to be submitted to designer to comply.
- To follow up design reviewer for comments / approvals.
- Prepared and reviewed mechanical BOQs, material requisitions, and technical evaluations, ensuring accurate procurement of mechanical equipment and consumables.
- Coordinated with procurement teams to ensure timely delivery of long-lead mechanical items, reducing site delays and supporting project schedules.
- Verified vendor compliance with mechanical specifications and participated in FATs, inspections, and vendor meetings.
- Acted as primary interface between Mechanical, Electrical, Civil, and Instrumentation teams to resolve clashes and ensure smooth project execution.
- Coordinated with consultants and clients for approvals, inspections, and technical clarifications.
- Facilitated weekly coordination meetings to track progress, resolve issues, and align mechanical activities with overall project timelines.
- Provided technical support to site teams for installation, testing, and commissioning of HVAC systems, firefighting networks, plumbing systems, pumps, compressors, piping, and mechanical equipment.
- To perform site inspection and coordinate with design department for required design of HVAC, fire, and plumbing systems.
- To carry out task of initiating project on site by coordinating with procurement department and arranging all necessary requirements for execution of project.
- Regular follow-up with concerned representative to ensure timely execution of tasks.
- To ensure proper inspection of materials, tools, and client.
- Conducted routine maintenance checks; identified potential areas of improvement in infrastructure set-up.
- Delivered projects on time by meticulously planning and tracking tasks using project management tools.
- Conducted regular training sessions to enhance employees' technical skills and knowledge.
- Prepared and maintained all mechanical technical documentation, including as-built drawings, inspection reports, test records, and commissioning documents.
- Ensured compliance with project QA/QC procedures and supported internal and external audits.
- Developed comprehensive technical documentation for easy reference and future use.
- Ensured smooth workflow, closely monitored task allocation and progress among team members.
- Followed technical documentation for accurate installation, maintenance and repair work.
Estimation and Site Mechanical Engineer
Al Futtaim
Jeddah
01.2013 - 04.2013
- Prepared detailed Bill of Quantities (BOQ) for mechanical systems including HVAC, firefighting, plumbing, piping, pumps, tanks, and utility equipment.
- Performed quantity take-offs from IFC and tender drawings, ensuring accuracy and alignment with project specifications.
- Developed cost estimates, rate analyses, and pricing sheets for mechanical works across EPC and construction projects.
- Assisted in preparing project budgets, cost breakdown structures (CBS), and resource estimates for mechanical works.
- Identified potential cost-saving opportunities through value engineering and alternative material proposals.
- Supported project teams with cost monitoring and updates during execution.
- Coordinated with Mechanical, Electrical, Civil, and Procurement teams to ensure accurate estimation and alignment with project requirements.
- Reviewed mechanical drawings, specifications, and tender clarifications to resolve discrepancies and ensure accurate pricing.
- Participated in pre-bid meetings, site visits, and client discussions to understand project scope and constraints.
- Preparation of RMI’s and RFI’s for material deliveries and completed project work, to get approvals from Client Representatives.
- Witness testing and commissioning with third party approving T&C subcontractors.
- Make sure compliance of testing and commissioning approved procedure.
- Preparation of punch list and make sure compliance as per approved construction standards.
- Final handover of mechanical systems to client.
Mechanical engineer
Dar Jana Group
Riyadh
03.2013 - 04.2014
- Prepare mechanical designs and manage all facets of mechanical designs to support project requirements.
- Prepare Mechanical Design Criteria.
- Prepare/review mechanical engineering studies, reports & calculations.
- Develop, check, review and approve mechanical systems concepts, calculations, analyses, specifications, detailed drawings, layouts, general arrangement drawings.
- Prepare mechanical material and installation specifications.
- Supervise preparation of construction drawings.
- Ensure coordination with other design disciplines.
- Ensure compliance with project and corporate procedures & standards.
- Prepare engineering and capital cost estimates.
- Review project team mechanical work.
- Review shop drawings and ensure coordination of Vendor data with design.
- Meet project budgets and schedules.
- Resolve front-line problems that arise at job site.
- Interface with Company management and client representatives.
- Technical reviews of subcontracted work engineering product.
- Prepare field work instructions, field change notices, field change requests, design change notices and respond to RFI's Monitor.
- Ensure that Company and client standards are maintained.
- (Commercial and Villa Projects)
- Evaluated mechanical systems regularly, ensured adherence to established regulations and standards.
- Implemented latest industry developments in everyday tasks, increased productivity levels significantly.
- Led design processes, improved product functionality and cost efficiency.
- Simplified complex problems, ensured timely resolution within team's capability scope.
- Performed root cause analysis on recurring mechanical issues effectively eliminating future occurrences.
- Worked closely with suppliers ensuring high-quality material procurement at competitive prices.
- Collaborated with multidisciplinary teams to achieve project objectives efficiently.
- Implemented technical system solutions according to engineering principles.
- Led project scheduling and budgeting to successfully complete engineering projects within target parameters.
- Reviewed designs with constructive feedback to improve project outcomes.
- Calculated tolerances and loads to optimise mechanical designs.
Design, Estimation and Site Mechanical Engineer
Al Wedad Contracting Company
Jeddah
12.2011 - 12.2012
- Supervising daily site operations to ensure standards and timely completion of work with respect to approved Schedule.
- Supervising installation to ensure quality with respect to Approved Tender Drawings, project specifications and international standards.
- Reviewing Chilled Water Piping, Ducting, Fire Fighting, Plumbing, Sewerage and Storm Water system layouts with respect to Tender Drawings.
- Selection of Materials with respect to approved Specifications and Tender Drawings for building services like HVAC, Plumbing, Fire Fighting, Drainage and Storm.
- Reviewing layouts with detailed sectional drawings and floor drawings.
- Inspection of Material delivered on site with respect to approved Specifications.
- Ensuring smooth flow of work within given standards and on time.
- Coordinate with Architects, Structural Engineers and Electrical Engineers.
- Performing manual and computerized Heat Load calculations of shopping malls, and Commercial Complexes as per ASHREA.
- Deciding on suitability of various equipment such as Window A/C, Split A/c, Package A/C, and Central plant.
- Selection of suitable material based on their nomenclature for central A/C project from their respective manufacturers such as Carrier, volts and Hitachi.
- Preparing Mechanical system layouts from Architectural drawings with related standards.
- Complete Engineering work within agreed program or notify Senior Engineer if not.
- Monitoring erection & testing of A/C, insulation, ducting & pipelines as per approved drawings.
- Interacting with leading clients, consultants, architects & contractors for various projects.
- Ensuring cost savings in all aspects by proper pre-planning and executing.
- Duct work design, conducting regular checkups to ensure systems are working as per expectations and no obstructions caused by grime, leaks in pipes or ducts, or malfunctioning mechanisms such as fans, A/C, chillers, etc.
- Served as site representative for all matters related to HVAC work.
- Review, approve & process all mechanical technical submittals.
- Monitoring workers ensures safety of workers.
- Monitor progress and quality control Work.
Education
Bachelor of Engineering - Mechanical Engineering
Jawaharlal Nehru Technological University
Hyderabad, India 06.2004 - 05.2008
Intermediate - MPC
Narayana Junior College
Hyderabad, India 06.2002 - 04.2004
10th Standard - School
Spring Field High School
Hyderabad, India 06.2001 - 06.2002
Skills
Technical and Commercial Bid Preparation
Bid Strategy Formulation and Competitive pricing
Tender Compliance Review
Value Engineering and Cost Optimization
Final Bid Submission and Post negotiation
Procurement management
Contract management
Vendor negotiations
Procurement planning
Supply chain management
Budgeting and forecasting
KPI design
Quality Assurance
Key performance indicators
Team Leadership
Performance improvement
Strategic negotiation
Certified in Project Management
Team Leadership
Conflict Resolution
Timeline
Technical Procurement Section Head
Al Gihaz Contracting Company
09.2022 - 07.2026
Mechanical Technical Coordinator
Al Gihaz Contracting Company
01.2014 - 01.2022
Mechanical engineer
Dar Jana Group
03.2013 - 04.2014
Estimation and Site Mechanical Engineer
Al Futtaim
01.2013 - 04.2013
Design, Estimation and Site Mechanical Engineer
Al Wedad Contracting Company
12.2011 - 12.2012
Bachelor of Engineering - Mechanical Engineering
Jawaharlal Nehru Technological University
06.2004 - 05.2008
Intermediate - MPC
Narayana Junior College
06.2002 - 04.2004
10th Standard - School
Spring Field High School
06.2001 - 06.2002