Nouf Alyahiby
Jeddah,Saudi Arabia
Summary
Dedicated professional with 11 years of experience providing administrative and operational support in fast-paced office environments. Proven expertise in managing complex daily operations, handling paperwork, and coordinating projects with efficiency and accuracy.
Overview
13
13
years of professional experience
1
1
Certification
Work history
Chairman Office - Executive Assistant
Dallah Al Baraka
Jeddah
2025.07 - Current
- Oversaw day-to-day office operations to maintain workflow efficiency.
- Managed the Chairman's schedule, coordinating daily meetings and travel arrangements.
- Managed the systems of different entities under the chairman's ownership, ensuring delivery of meeting minutes, meeting resolutions, and any document that requires the chairman's attention and signature.
- Handled incoming correspondence to ensure timely responses and informed decision-making.
- Streamlined invoice processing procedures for improved financial operations.
- Maintained company records in accordance with legal standards.
- Organised filing systems and ensured documentation adhered to company policy and data security protocols.
- Answered high-volume telephone and email enquiries to reduce correspondence backlogs.
- Coordinated office workflow and implemented strategies to enhance efficiency and productivity.
- Facilitated positive working environments through reliable administrative support.
- Managed database to maintain updated records and accuracy.
Executive Administrator- CBDO Office
SEDCO Capital
Jeddah
2023.10 - 2025.05
- Provided strategic, high-level administrative support to the Chief Business Development Officer (CBDO), optimizing calendar management, travel logistics, and meeting coordination.
- Crafted compelling briefings, reports, and presentations to support internal and external stakeholder engagement.
- Handled confidential and sensitive information with discretion, upholding corporate integrity and trust.
- Streamlined daily operations within the CBDO’s office, ensuring efficient workflows and clear communication.
- Implemented organized digital and physical filing systems, enabling quick retrieval of key documents.
- Monitored project timelines, prioritized tasks, and ensured timely completion of key business initiatives.
- Acted as a liaison between the CBDO, internal teams, clients, and external partners to strengthen collaboration.
- Coordinated cross-functional initiatives to support and accelerate business development efforts.
- Analyzed data, compiled insights, and delivered actionable reports to inform strategic decision-making.
- Tracked business development KPIs and provided performance updates to guide growth strategies.
- Managed complex travel arrangements for the CBDO, including detailed itinerary planning and stakeholder coordination.
- Delivered real-time remote support during travel, handling last-minute changes and maintaining business continuity.
Office Manager - CIO Office & Head of Asset Management
SEDCO Capital
Jeddah
2021.06 - 2023.10
- Managed day-to-day operations of the CIO Office, including scheduling, call handling, dictation, and a range of administrative and business tasks.
- Provided comprehensive administrative support to the CIO and all asset classes under his oversight: Regional & International Public Equities, Private Equities, Income Assets, and International Real Estate.
- Maintained and prioritized the CIO’s calendar, ensuring effective scheduling of meetings and appointments.
- Screened incoming calls and correspondence, drafting independent responses when appropriate.
- Prepared a wide range of professional documents, including Excel reports, letters, memos, agendas, meeting notes, and official correspondence.
- Transcribed dictation and created confidential reports and complex documents with precision.
- Coordinated internal and external meetings, recorded detailed minutes, and tracked follow-up on action items.
- Developed and maintained a well-organized filing system to support quick document retrieval.
- Planned and arranged complex travel itineraries and logistics, ensuring seamless execution and documentation.
- Oversaw procurement and inventory of office supplies to support departmental operations.
- Compiled and submitted deliverables and data from Asset Management to other departments, ensuring accuracy and timeliness.
- Fostered team collaboration through proactive knowledge sharing and dependable administrative support.
Executive Administrative Assistant, Finance and Administration Division
Dar Al Hekma University
Jeddah
2019.08 - 2021.05
- Managed the Vice President for Finance and Administration’s calendar, including scheduling meetings, appointments, calls, and visitor arrangements.
- Served as liaison between the VP and internal/external stakeholders, coordinating staff meetings as needed.
- Drafted official correspondence for internal and external use, including communication with government ministries.
- Processed supply orders, budget requests, and tracked division expenditures.
- Arranged comprehensive travel logistics for the VP, including accommodations and meeting schedules.
- Organized meetings, recorded accurate minutes, and ensured timely follow-up.
- Assisted in preparing reports with data entry, layout design, and analysis of quality assurance surveys.
- Provided cross-departmental administrative support within Finance and Administration divisions (HR, IT, Procurement, Accounting, Support Services).
- Recommended process improvements to enhance office efficiency and supported strategic goals.
- Maintained flexibility to adapt to evolving responsibilities and organizational changes.
Administration Assistant
Dar Al Hekma University
Jeddah
2015.03 - 2019.08
- Attended meetings with department chairs, faculty, and academic committees; took detailed notes, compiled minutes, and distributed copies to relevant parties.
- Assisted in organizing and managing departmental and university-level events, including the graduation ceremony, ensuring smooth execution.
- Coordinated vendor orders and liaised with maintenance and IT for office service requests and technical support.
- Communicated with higher management, faculty, staff, and student parents via phone and email to provide information, request data, and answer inquiries.
- Supervised the organization of physical files, spreadsheets, and reports required for university submissions, including workloads, grades, and course files.
- Acted as a liaison to facilitate communication and coordination among managers, department heads, and executives.
- Created PowerPoint presentations to showcase student activities and departmental achievements.
- Drafted professional memos and letters, ensuring timely and appropriate distribution.
English Language Teacher
Al Khaleej English Centre
Jeddah
2013.06 - 2014.12
- Created unique lesson plans to be used to engage differing student levels.
- Created new ideas and strategies for learning to be approved by administration.
- With fellow educators held sessions to collaborate and share information with the objective of Improving student success.
- Teaching grammar, vocabulary, listening and speaking skills, reading and phonetics.
Education
Bachelor - English Language
King Abdulaziz University
JeddahSkills
- Multitasking and prioritization
- Communication expertise
- Documentation
- Detailed meeting minutes
- Critical thinking skills
- Administrative management
- Microsoft Office proficiency
- Office morale boosting
- Email management
Certification
- Performance Excellence, Leoron Institute, Feb 2025
- Financial Crime, SEDCO Capital, Oct 2023
- Anti Money Laundering: Global Edition, Thomson Reuters, Dec 2022
- Communication Strategies Workshop, Dar Al Hekma University, Feb 2020
- Business Protocol and Etiquette Workshop, Lausanne Hospitality Consulting/Dar Al Hekma University, Oct 2017
- Group Dynamics for Learning Workshop, Dar Al Hekma University, Sep 2017
- Emotional Intelligence Workshop, Dar Al Hekma University, Oct 2017
- Administration Course, SOUTERS Business & Office Skills training, London, UK, Aug 2016
REFERENCE
Valerio, Salvati, Chief Investment Officer and Head of Asset Management, valerio.salvati01@gmail.com, +447979262470
Timeline
Chairman Office - Executive Assistant
Dallah Al Baraka
2025.07 - Current
Executive Administrator- CBDO Office
SEDCO Capital
2023.10 - 2025.05
Office Manager - CIO Office & Head of Asset Management
SEDCO Capital
2021.06 - 2023.10
Executive Administrative Assistant, Finance and Administration Division
Dar Al Hekma University
2019.08 - 2021.05
Administration Assistant
Dar Al Hekma University
2015.03 - 2019.08
English Language Teacher
Al Khaleej English Centre
2013.06 - 2014.12
Bachelor - English Language
King Abdulaziz University