Osama Ahmed
Riyadh,Saudi Arabia
Summary
An event professional with expertise in logistics coordination, event scheduling, and access control management. Demonstrates proficiency in supplier onboarding and transportation logistics, ensuring seamless project lifecycle management. Skilled in protocol planning and communication strategies Possesses a strong understanding of IT infrastructure, complemented by leadership qualifications and decision-making competence. Known for multitasking mastery and project management excellence, fostering proactive communication across teams.
Overview
5
5
years of professional experience
Work history
Associate event operations producer-Soundstorm25
TAIT
Riyadh, Saudi Arabia
2025.09 - Current
- lead accreditation, access control, VAPPs, and planned RFID operations through different 4 phases
- Managed scheduling and logistics for eight hotels, Visas and flights, enhancing service delivery and ensuring effective working conditions for over 3,000 international crew members and 13000 local crew members.
- Assisted in managing a budget exceeding 3 million USD, ensuring efficient resource allocation.
- lead accreditation, access control, Vapps, and planned RFID operations through the different 4 phases hases s rs.,the
- Supported onboarding and logistical coordination for over 120 international and local suppliers.
- Controlled logistics, access, and health & safety inductions during festival transitions and load-outs.
VVIP Programme lead-Travis scott world tour
Visit Qatar
Doha, Qatar
2025.05 - 2025.06
- Directed VIP programme operations and ensured effective management of guest list.
- Strategised access control measures for guests to sky box.
- Led site access, VAPPS, and accreditation processes for guests.
- Supervised protocol planning and police escorting initiatives.
Sr, PROJECT COORDINATOR – FORMULA 1 ARC
TAIT
Jeddah
2025.03 - 2025.06
- Oversaw full project lifecycle with project leads, managing Crew Office, Back-of-House setup, and BOH signage installation for clear navigation and site functionality.
- Controlled site and production budgets, ensuring alignment with financial targets and procurement timelines.
- Supervised Patron Services and guest-facing setups; tracked and maintained inventory for production and crew offices.
- Directed daily and weekly communications with internal crew and management across multiple departments to align schedules, deliverables, and site updates.
PROJECT COORDINATOR – FORMULA E ARC
TAIT
Jeddah, Saudi Arabia
2025.01 - 2025.03
- Executed site setup aligned with master schedule.
- Coordinated BOH signage, GA/VIP activations, and managed event productions.
- Oversaw all on-site deliveries and access management with FIA Fed.
- Facilitated procurement tracking and supported client coordination.
- Executed BOH setup and operations in alignment with the master schedule.
Crew Services & Logistics Coordinator – MDLBEAST SOUNDSTORM24
TAIT
Riyadh, Saudi Arabia
2024.09 - 2025.01
- Helped manage logistics for one of the world's largest events with over 18,000 crew members.
- Planned and ran internal shuttles across the site, parking areas, and VIP gates.
- Managed hotel shuttle services for crew across 10 different hotels.
- Handled onboarding and logistics support for more than 80 vendors throughout the event phases.
- Tracked supplier schedules and assigned crew as needed, with weekly reports.
- Worked closely with different teams to keep logistics in line with overall event plans.
- Used digital tools to keep the crew informed and connected during the event.
- Led all post-event reports for crew logistics and services.
GUEST MANAGEMENT COORDINATOR – GLOBAL LOGISTICS FORUM
Richard Attias & Associates
Riyadh
2024.10
- Led VVIP guest logistics and access pass management.
- Coordinated shuttle schedules and transport adjustments.
GUEST MANAGEMENT COORDINATOR – FUTURE INVESTMENT INITIATIVES
Richard Attias & Associates
Riyadh, Saudi Arabia
2024.10 - 2024.11
- Planned VVIP accommodations, security, and access.
- Managed guest transport and protocol with royal guards.
SENIOR COORDINATOR, VENUE OPERATIONS – SIRHA FOOD ARABIA
GL Events
Riyadh
2024.09 - 2024.10
- Directed accreditation and crowd control strategies.
- Led venue registration staff and media coordination.
PRODUCTION COORDINATOR – ADIDAS ACTIVATION, E-SPORT WORLD CUP
Jack Morton
Riyadh
2024.07 - 2024.08
- Oversaw full activation process, contractor teams, and guest experience.
- Coordinated with media teams and ensured quality control.
ACCREDITATION MANAGER – WORLD ECONOMIC FORUM
Motus One
Riyadh
2024.04 - 2024.05
- Managed over 800 accreditations and supplier timelines.
- Worked with royal guards on special access credentials.
VIP ARRIVALS & DEPARTURES SUPERVISOR
Motus One
Riyadh, Saudi Arabia
2023.09 - 2024.04
- Events: Saudi Games 23 / World Compact Games / MISK / FIFA World Cup Jeddah
- Led VIP airport logistics and transport coordination.
- Directed crew of drivers and dispatchers across events.
ARTIST & CREW LOGISTICS COORDINATOR
MDLBEAST
Riyadh, Saudi Arabia
2023.11 - 2024.03
- Events: XP Soundstorm23, Baladbeast, Formula E, Formula 1.
- Facilitated airport logistics for artists' arrivals and departures.
- Assisted with transportation planning between hotels, event sites and airports alongside artists' tour managers.
- Supported a team of drivers, dispatchers and coordinators across various events.
- Coordinated car scheduling and dispatch to provide high-quality VIP transportation experience.
EVENTS PLANNER & EXHIBITIONS MANAGER
ZAIN TEL
Khartoum
2023.01 - 2023.03
- Planned and executed over 25 corporate events, including team-building activities, exhibitions, Ramadan iftars, and employee appreciation functions.
- Managed logistics, vendor coordination, and on-site operations to ensure seamless delivery.
- Oversaw event budgets, ensuring all activities were executed within financial constraints.
SENIOR PROGRAM COORDINATOR
ESESA (Economic, Social & Environmental Students Association)
Khartoum
2021.05 - 2022.04
- Led university-hosted public events aligned with development themes promoted by UNDP, FAO, WHO, and UNICEF, focusing on sustainability, public health, and economic inclusion.
- Coordinated key initiatives including the “Green Khartoum” environmental campaign, “Youth and Policy” forum, an economic development fair, and an awareness session on Anti-Money Laundering (AML) practices.
- Represented ESESA during national day celebrations hosted by embassies and ambassadors, supporting protocol and cross-cultural engagement.
- Managed volunteers, event logistics, and content development to ensure impactful student-led engagement across all programs.
Education
Bachelor's Degree - Applied Economics
University of Medical Sciences and Technology
Khartoum, Sudan 2019.01 - 01/2023
Licentiate degree - Certified risk management professional
American Board of Business
07/2025 - 08/2025
Licentiate degree - Certified business analysis professional
American Board of Business
08/2025 - 09/2025
Skills
- Logistics coordination
- Event scheduling
- Access control management
- Supplier onboarding
- Transportation logistics
- Project lifecycle management
- Communication strategies
- Data analysis and interpretation
- IT infrastructure understanding
- Leadership qualification
- Decision-Making competence
- First Aid
Languages
English
Fluent
Arabic
Native
Timeline
Associate event operations producer-Soundstorm25
TAIT
2025.09 - Current
VVIP Programme lead-Travis scott world tour
Visit Qatar
2025.05 - 2025.06
Sr, PROJECT COORDINATOR – FORMULA 1 ARC
TAIT
2025.03 - 2025.06
PROJECT COORDINATOR – FORMULA E ARC
TAIT
2025.01 - 2025.03
GUEST MANAGEMENT COORDINATOR – GLOBAL LOGISTICS FORUM
Richard Attias & Associates
2024.10
GUEST MANAGEMENT COORDINATOR – FUTURE INVESTMENT INITIATIVES
Richard Attias & Associates
2024.10 - 2024.11
Crew Services & Logistics Coordinator – MDLBEAST SOUNDSTORM24
TAIT
2024.09 - 2025.01
SENIOR COORDINATOR, VENUE OPERATIONS – SIRHA FOOD ARABIA
GL Events
2024.09 - 2024.10
PRODUCTION COORDINATOR – ADIDAS ACTIVATION, E-SPORT WORLD CUP
Jack Morton
2024.07 - 2024.08
ACCREDITATION MANAGER – WORLD ECONOMIC FORUM
Motus One
2024.04 - 2024.05
ARTIST & CREW LOGISTICS COORDINATOR
MDLBEAST
2023.11 - 2024.03
VIP ARRIVALS & DEPARTURES SUPERVISOR
Motus One
2023.09 - 2024.04
EVENTS PLANNER & EXHIBITIONS MANAGER
ZAIN TEL
2023.01 - 2023.03
SENIOR PROGRAM COORDINATOR
ESESA (Economic, Social & Environmental Students Association)
2021.05 - 2022.04
Bachelor's Degree - Applied Economics
University of Medical Sciences and Technology
2019.01 - 01/2023
Licentiate degree - Certified risk management professional
American Board of Business
07/2025 - 08/2025
Licentiate degree - Certified business analysis professional
American Board of Business
08/2025 - 09/2025