PHILIP B CABRIA

• Prepares, manages and organizes meetings, conferences, travel arrangements (which includes hotel bookings) and expenses reports
• Set-ups and handles incoming mails
• Maintaining diaries and arranging appointments
• Typing, preparing and collating reports CEO and Research and Business Dev. Manager .
• Filing System
• Organising and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Coordinating mail-shots and similar publicity tasks
• Logging or processing bills or expenses for CEO and Research and Business Dev. Manager
• Acting as a receptionist and/or meeting and greeting Visitors and clients
• Manages office suppliers/equipments and office space.

Position: IRTS Coordinator / Group Secretary (2017- Present / 5 years)

Primary Role: Facilitating the smooth functioning of the organization by handling administrative and organizational tasks. Reports directly to the CEO and Research and Business Development Manager

Responsibilities:

• Overseeing marketing and event coordination for local and international events.

• Attending to important calls, relaying messages, and managing correspondence.

• Managing vendor pre-qualification registration for new customers/clients using SAP Ariba & Oracle portal.

• Assisting executives in preparing reports and presentations for the CEO and Research and Business Development Manager.

• Planning, managing, and organizing meetings, conferences, and travel arrangements, including hotel bookings. Also handling expense reports related to these activities.

• Handling incoming mail and managing the filing system.

• Maintaining diaries and scheduling appointments.

• Typing, preparing, and collating reports for the CEO and Research and Business Development Manager.

• Managing databases and coordinating mail-shots and other publicity tasks.

• Processing bills and expenses for the CEO and Research and Business Development Manager.

• Acting as a receptionist, welcoming visitors and clients.

• Managing office supplies, equipment, and office space.

Position: Executive Secretary/Administrative Assistant (8 years)

Primary Role: Managing, coordinating, and completing daily administrative tasks, including maintaining reports and providing informational support. Reports directly to the Executive Manager and CEO.

Responsibilities:

• Handling clerical duties, such as receiving guests and answering general queries.

• Assisting the executive in preparing reports and presentations.

• Planning, managing, and organizing meetings, conferences, and travel arrangements, including hotel bookings. Also responsible for handling expense reports related to these activities.

• Assisting the Executive Manager in HR-related tasks during organizational structuring, such as reviewing CVs, conducting initial interviews, scheduling interviews, and managing company medical insurance, among other responsibilities.

• Managing documentation and deployment of recruitment agencies based in the Philippines and India.

• Handling office filing systems and acting as the document controller for matters related to the Executive Manager and CEO.

• Welcoming clients on behalf of the Director/Executive Manager and assisting them with common queries.

• Maintaining office scheduling and event calendars.

• Providing top management with timely and accurate information as needed.

• Creating daily agendas for senior staff.

• Managing incoming mail and correspondence.

• Performing clerical functions as required.

• Serving as a communication link between clients and supervisors.

• Composing, typing, and distributing meeting agendas, minutes, routine correspondence, and reports.

• Collecting and coordinating the flow of internal and external information.

• Managing office equipment and office space.

• Establishing administrative work procedures for tracking the daily tasks of unit staff.

Position: Store/Inventory Assistant (2006-2008 / 2 years)

Primary Role: Managing and coordinating the control and movement of goods to ensure the continuous operation of the store. Directly reports to the Division Manager.

Responsibilities:

• Monitoring and controlling the receipt and sale of goods to maintain accurate inventory records.

• Conducting daily and monthly inventory checks for various items, including dry goods, cold cuts, vegetables, store supplies, bakery items, and wastages.

• Implementing FIFO (First-In, First-Out) method to ensure accurate records of item issuance throughout the store.

• Overseeing store wastages and implementing measures to minimize them.

• Recording and counting daily sales and preparing bank deposit transactions.

• Liaising with suppliers to confirm delivery dates through telephone calls and receiving incoming supplies.

• Generating reports on stock cost usage for three branches in the eastern province (Dammam and Al-Khobar) and preparing daily/monthly inventory reports.

Position: Production Controller/Purchaser (2000-2006 / 6 years)

Primary Role: Managing and coordinating the control and movement of materials and services necessary for the company's continuous operation, ensuring on-time delivery.

Responsibilities:
• Monitoring and controlling the supply of manufacturing materials and raw materials.
• Releasing and requesting manufacturing supplies for production.
• Monitoring daily/monthly inventory of raw materials, tools, manufacturing supplies, reject and scrap materials.
• Deploying workload in the production.
• Reporting cost accounting for Tool and Die finished goods.
• Coordinating outside processing activities such as heat treatment of steels and plating.
• Assisting in the technical activities of production.
• Ensuring timely delivery of company products to both internal and external customers.
• Following up on the daily production schedule.
• Managing raw material stock.
• Purchasing responsibilities, including preparing purchase documents for raw materials, heat treatment services, and parts fabrication, as well as confirming delivery dates over the phone.

Control report – Prepare cost accounting reports for Tool and Die finished goods and Inventory Reports for Tools and Indirect supplies.

Other Task and Responsibilities:

ISO Team member / IQA ( December 16, 2002 – August 16, 2006 )
• Performed internal quality audit based on the Quality management system
• QMS Document Controller
• Conducting Seminar-Training workshop to newly hired employees with regards to the following topics/title:
a. ISO 9001:2000 Awareness Training Program / Analytical Tools and Techniques.
b. Basic knowledge

Position: Service Crew (Part-time Student, 6 months)

Responsibilities:
• Assisting in the flavoring section, counter/cashier section, and dine-in section.
• Demonstrating skills in flavoring various types of Greenwich Pizza.
• Taking on the responsibility of managing daily, weekly, and monthly inventory.