QAISER ABBAS
Riyadh,Saudi Arabia
Summary
Seasoned Document Controller and Project Coordinator with over 10 years of experience, possessing a master's degree in business administration (MBA). Proven expertise in document workflow, ensuring compliance, project coordination support, process optimization, accuracy in maintenance, team collaboration for efficiency enhancement, and project objectives.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Project Coordinator | Document Controller
IDEX Services
09.2023 - Current
- Lead and managed all document control activities to ensure that all project schedules and requirements are met on time.
- Design, implement, and maintain document/data management systems; the principal focus of these systems will be document control and records management.
- Prepared and processed various types of document through all the steps of the process, following strict procedures and guidelines. Ensured accuracy of up to 100% in processing and approving documents while adhering to the set document control requirements, such as numbering systems and signature approvals.
- Control the receipt, tracking, and monitoring of documents through standard systems, ensuring proper distribution in accordance with the project matrix.
- Perform database maintenance regarding reports and status updates on document review/approvals and overdue.
- Coordinate for reimbursements with finance and procurement team for timely processing of invoices and expenses.
- Maintain all documentation related to timesheets, petty cash, and client invoicing.
- Lead document control activities in several projects to align with project objectives while adhering to company standards.
- Worked collaboratively in a deadline-driven team environment that consistently meeting a project deadline, which equated to a 99% on-time delivery rate with regard to document-related tasks.
Document Controller
Energy Equipment Rental Co. (ENERCO)
06.2023 - 08.2023
- Administer the project correspondence by using ACONEX accordingly to the established document control procedure.
- Maintain and retrieve correctly incoming document and correspondence records.
- Preparation and editing of letters, reports, and presentations in accordance with project templates.
- Manage issuance of outgoing documents including but not limited to transmittals and drawings.
- Document filing according to filing guidelines and ensure that issued files are returned on time.
- Ensure proper archiving of project files and update Documents classification as necessary.
- Support the project team in operating office activities and maintaining health and safety standards.
- Provided training and support to junior document control staff by effectively implementing project-specific procedures and best practices that improved the productivity of the team by 85%.
Junior Document Controller
DB Engineering and Consulting
06.2019 - 01.2023
- Skilled in maintaining neat records of incoming documents and correspondence for easy retrieval upon request.
- Typical activities include preparing letters, reports, presentations, meeting minutes, and monthly reports, using standard project templates, and performing accurate editing of technical documents.
- Manage outgoing documents, which include issuance of letters, transmittals, reports, and drawings.
- Manage the electronic and hard filing of documents, track issuance of files, and ensure their timely return.
- Implement the project's archive policy for electronic and physical files.
- Update and classify Documents based on revision status. This includes tender and construction documents.
- Provide administrative and operational support in line with the needs of the Project Team.
- Provided consistent timely completion of numerous and routine tasks, ensuring 100% on-time delivery on recurring assignments and reports.
- Helping in speed up the review, approval, and release process of both supplier and internal documents.
Document Controller | Admin Assistant
Habib Rafiq Pvt Ltd
03.2016 - 04.2019
- Ensure that technical documents are received, registered, filed, copied, and controlled with minimum errors and in an orderly manner.
- Record and log internal/external correspondence and assign a reference number to each document for quick referencing.
- Liaise with sections in the department to clear queries and assist in performing assigned tasks.
- Provide reports and status updates as may be required by senior management.
- Coordinate with Contract Administrators on all incoming and outgoing correspondence.
- Establish effective systems/means to ensure accuracy in the distribution of documents.
- Update and maintain the computer file system, including archiving for traceability.
- Prepare reports on technical documents received from different sources at different intervals.
- Upload documents and issue them to the relevant personnel to ensure timely review, approval, and release of both supplier and internal team.
Business Support | Admin Executive
Fridi Associates
09.2013 - 02.2016
- Successfully performed data entry and administrative tasks, prioritizing accuracy and efficiency.
- Utilized software such as Microsoft Excel, Google Sheets, and web search engines to carry out data entry and research assignments.
- Managed and processed large volumes of data within strict deadlines, ensuring timely and precise completion of project work.
- Conducted online research and analysis to gather data, identify trends, and extract market insights.
- Implement quality checks and data validation to verify the accuracy and completeness of entered data.
- Managed freelance projects, handling client communication, and delivering final work.
- Demonstrated the ability to work independently and collaboratively in a team environment, displaying excellent communication and collaboration skills.
- Exhibited a dedicated and proactive approach to work, consistently striving to deliver high-quality results for clients.
Education
Master's in business administration (Finance) -
National Textile University
Pakistan06.2013
Bachelors in Commerce (B. Com) -
University of The Punjab
Pakistan08.2007
Skills
- Document Controlling
- Project Coordination and support
- Electronic Data Management
- Compliance and Quality Assurance
- Document Workflow Management
- Reports Generation and Data Analysis
- Team collaboration and cross department coordination
- Archiving and document retrieval
- Office Administration and Clerical Support
Certification
- Aconex Accredited Professional, 08/30/2024, Oracle University.
- Professional Document Controller, 05/30/2024, HiQual UK.
- Google Data Analytics, 10/12/2023, Coursera.
- OSHA, 04/20/2023, Abacus Consulting.
- Business Analytics, 04/30/2022, Dice Analytics.
- The Fundamental of digital marketing, 08/04/2020, Google.
- IT basic & advance and Life Skills training, 11/30/2006, European Commission Vocational Training Program.
Languages
English (Speaking and Writing)
Urdu (Speaking and Writing)
Pashto (Speaking and Writing)
Punjabi (Speaking only)
Computer and additional skills
- Proficient in Microsoft Office (MS Word, MS Excel & PowerPoint), Outlook, Power BI, Oracle ERP, Microsoft Dynamic 365, Oracle Aconex.
- Customer focus (internal and external as needed).
- Problem solving and decision-making.
- Time management and multitasking.
- Teamwork and collaboration.
- Leadership and support.
- Adaptability and quick learner.
- Accountability and responsibility.
Timeline
Project Coordinator | Document Controller
IDEX Services
09.2023 - Current
Document Controller
Energy Equipment Rental Co. (ENERCO)
06.2023 - 08.2023
Junior Document Controller
DB Engineering and Consulting
06.2019 - 01.2023
Document Controller | Admin Assistant
Habib Rafiq Pvt Ltd
03.2016 - 04.2019
Business Support | Admin Executive
Fridi Associates
09.2013 - 02.2016
Master's in business administration (Finance) -
National Textile University
Bachelors in Commerce (B. Com) -
University of The Punjab
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