Qikai Ma

Base: Huawei Representative Office in Saudi Arabia, Riyadh

• Assist in arranging regular business meetings, collecting agenda items, tracking meeting decisions, and organizing meeting minutes.
• Communicate with suppliers, review supplier invoices, follow up on outstanding payments, and handle payment matters in a timely manner.
• Responsible for organizing and archiving office documents, including employee files and financial reports, ensuring orderly documentation.
• Assist in planning events such as sports days, food festivals, and themed afternoon teas, while handling video shooting and editing.
• Manage employee attendance, overtime requests, and incentive applications, while also overseeing onboarding, health checks, Iqama, and bank card processing.
• Coordinate customer requirements, including reception and catering for external guests, develop service plans, prepare venue materials, ensure service execution, and follow up on customer feedback.
• Manage office supplies inventory control, equipment maintenance and management, and material procurement.
• Handle daily financial reimbursements, petty cash account statistics, financial report reviews, and cash inventory checks.

Base: Remote, Basra, Iraq; Erbil, Iraq

• Responsible for coordinating with the client, reporting project progress, collecting owner requirements, managing client relationships, ensuring smooth communication, and resolving issues in a timely manner.
• Responsible for recruiting instructors, managing instructor resources, and scheduling teaching plans to ensure the smooth execution of training activities.
• Operate and manage the LMS online learning platform, manage course data, and design operational plans to enhance user engagement and participation, supporting the effective implementation of online training activities.
• Responsible for coordinating, organizing, and planning large meetings and events.
• Manage project operations, participate in bidding, liaise with external suppliers, and supervise financial reimbursements and logistical support.