Ramy Adham
Riyadh,Riyadh
Summary
Accomplished Human Resources Administrator with 13 years of experience in benefits administration, employee relations and corporate policy development. Well-versed in creating reports, managing talent and driving recruitment of top-notch employees.
Adept at managing budgets, payroll, invoicing and general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines.
Flexible Office Administrator with 13 years of experience and diverse background fulfilling needs such as accounting, data entry and travel coordination. Accomplished event planner and executive assistant. Willing to learn new industry to better address staff and managers' needs.
Overview
15
15
years of professional experience
5
5
years of post-secondary education
Work History
Resp. of administrative & Accounts Department
Golden Office Consultant Engineer
Riyadh , Saudi Arabia
2017.01 - Current
- Processed inbound communications, forwarding to relevant departments for resolution.
- Acted as Personal Assistant to senior staff, enabling smooth business transactions through reliable administrative support.
- Established strong relationships with suppliers to obtain optimal pricing for required resources, minimising department spending.
- Managed office inventories to maintain supplies and limit operational disruptions.
- Built positive relationships with customers and clients to maintain outstanding service provisions.
- Prepared routine reports, briefs and presentations to company specifications for internal and external use.
- Improved administration workflows to free up time and increase staff capabilities.
- Monitored department spending and raised concerns to management to achieve target budgets.
- Produced monthly performance reports for management to aid business improvements.
- Prepared regular reports on expenses and office budgets.
- Carried out onboarding to help new hires adjust to new work environment.
- Hired maintenance vendors to repair damaged office equipment.
- Made travel arrangements and booked accommodation for senior staff.
- Led, directed and mentored administrative team to achieve maximum output.
- Handled diary management for smooth-running administration processes.
- Established workflow processes and implemented modifications to improve administrative operations.
- Assisted in handling payroll and personnel databases in support of HR team.
- Enforced maintenance of proper labour relations and employment conditions across departments.
- Organised meeting schedules for various departments.
- Prepared and filed department records, correspondence and documents in line with company policies and procedures.
- Attended meetings and maintained files of notes taken during meetings.
- Supervised revision of rules, regulations and procedures to meet changes in law and policy.
- Created written and typed memos, business letters and other reports
- Delivered comprehensive training to employees to maintain compliance requirements company-wide.
- Wrote special reports, gathering necessary information and summarising data and findings.
- Identified staff training and development needs and obtained necessary resources to facilitate training.
- Created periodic reports comparing budgeted costs to actual costs.
- Accurately documented all cash, credit, fixed assets, accrued expenses and line of credit transactions.
- Prepared monthly bank statements.
- Reconciled accounts from income and expense data to net worth and assets.
- Reviewed quarterly and yearly balance sheets to track financial trends and performance.
- Prepared VAT and income tax forms for commercial and individual clients.
- Analysed monthly reporting to reconcile production operations and general ledger.
- Investigated budget variances to identify causes and suggest corrective action.
- Prepared monthly bank reconciliations and submitted compiled reports to shareholders.
- Liaised with and managed relationships with external auditors to prepare excellent audit reports.
- Checked and imported payroll and pension data to pay salary deductions.
- Collected and collated information and data to prepare annual budgets and forecast projections.
- Analysed monthly balance sheet accounts for corporate reporting.
- Created quarterly and yearly balance sheets to track financial trends and performance.
- Ensured accurate, efficient HR administration focused on recruitment, payroll and benefits support.
- Planned, organised and managed recruitment and selection processes, consistently meeting budget targets and recruitment goals.
- Updated HR policies and documentation in line with legislative developments and GDPR requirements to ensure compliance.
- Collaborated with entire human resource department to discuss new ways to recruit top talent.
- Answered questions from employees regarding health benefits and retirement plan options.
- Automated employee performance evaluation reminders for senior leadership.
- Managed performance appraisal systems and policies.
- Communicated and enforced HR policies to team members, cultivating compliant and satisfied workforce.
- Developed bonus and incentive programmes to drive employee performance.
- Recruited, hired and trained new employees to optimise profitability.
- Oversaw job fairs to bring in local talent for long-term and seasonal positions.
Administrative Office Assistant
Golden Office Consultant Engineer
Riyadh , Saudi Arabia
2014.01 - 2016.12
- Prepared, reviewed and submitted team expense reports.
- Provided printing, photocopying scanning support to colleagues.
- Ordered office supplies and researched new deals and suppliers.
- Acted as main contact for internal and external clients.
- Received, sorted and distributed incoming mail.
- Handled scheduling of meetings and calendar management for senior staff.
- Created email notifications, invitations and agendas for meetings, events and appointments.
- Called maintenance team to perform repairs and inspections on office equipment.
- Made travel arrangements and booked accommodation for staff members.
- Coordinated and facilitated company social outings and lunches, showing up to event venues in advance to make preparations.
- Monitored and updated budget and account records.
- Assisted managers in compiling and organising materials for meetings.
- Generated shipment invoices, prepared packages and set up deliveries for customers.
- Encouraged customer feedback to deliver information to management for process improvements.
- Verified documents and associated records to catch and resolve discrepancies.
- Processed cheques, loans and promissory notes.
- Assisted with payroll operations, tracking time cards and verifying hours for office employees.
- Managed customer orders and invoices to reduce financial discrepancies.
- Responded to telephone enquiries from clients, vendors and members of public.
- Accurately processed leave of absence requests and monitored absence data to use as triggers for management intervention.
- Issued contracts, performed pre-employment checks and amended current contracts.
- Planned, organised and managed recruitment and selection processes, consistently meeting budget targets and recruitment goals.
- Answered questions from employees regarding health benefits and retirement plan options.
- Automated employee performance evaluation reminders for senior leadership.
- Communicated and enforced HR policies to team members, cultivating compliant and satisfied workforce.
- Managed visa applications for employees within tight timeframes.
- Confidently influenced recruitment and budget planning at senior level through data-driven decision making.
- Reported on key HR metrics, including attendance and demographic data with R statistical analysis.
- Managed recruitment and onboarding of employees.
- Completed termination paperwork and exit interviews.
- Organised orientations, events and activities for employee well-being.
- Explained vacation days and paid time off benefits to employees.
- Collected time cards and processed payroll for staff on time.
Accountant
Golden Office Consultant Engineer
Riyadh , Saudi Arabia
2011.01 - 2015.12
- Accurately documented all cash, credit, fixed assets, accrued expenses and line of credit transactions.
- Analysed monthly balance sheet accounts for corporate reporting.
- Analysed monthly reporting to reconcile production operations and general ledger.
- Prepared VAT and income tax forms for commercial and individual clients.
- Maintained integrity of general ledger, including chart of accounts.
- Prepared monthly bank reconciliations and submitted compiled reports to shareholders.
- Checked and imported payroll and pension data to pay salary deductions.
- Managed payroll by tracking employee hours and entitlements.
- Reconciled all company accounts, including credit cards and expenses.
- Monitored accounts payable and receivable statuses, keeping financial records up-to-date.
- Prepared bank deposits, checking and correcting any errors.
- Reviewed customer invoices for accuracy and posted information to general ledger.
- Answered member calls regarding accounts and made necessary adjustments and payments.
- Entered transactions into internal databases.
- Reviewed and filed payroll documents following department procedures.
Executive Assistant
Golden Office Consultant Engineer
Riyadh , Saudi Arabia
2010.01 - 2011.12
- Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
- Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
- Approved travel expenses and reimbursement requests submitted by employees.
- Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
- Collaborated with admin teams, human resources and finance department on special projects.
- Filed and retrieved corporate records, documents and reports.
- Replenished snacks, paper and other office supplies.
- Attended meetings on behalf of executives, taking notes and recording minutes.
- Managed petty cash reimbursements and reconciliation.
- Welcomed arriving visitors and directed to appropriate meeting rooms.
- Answered phones and took messages or routed calls to correct people.
- Opened, sorted and distributed incoming mail, emails and faxes.
- Made travel arrangements and booked accommodation for executives.
- Prepared financial statements, invoices and other financial documents.
- Screened and directed incoming phone calls and distributed correspondence effectively.
- Drafted and distributed professional business letters and email correspondence.
- Screened telephone calls and forwarded to appropriate departments.
- Addressed inquiries and responded via email or telephone follow-up.
- Organised personal and professional calendars, supplying timely reminders of upcoming meetings and events.
Office Executive
Mafco Trade & Agents
Alexandria , Egypt
2009.01 - 2009.12
- Scheduled meetings, conferences and appointments.
- Wrote business correspondence and technical letters.
- Partnered with management to implement processes and complete special projects.
- Sourced and ordered office supplies within allocated budget.
- Drafted contracts and purchase orders for team.
- Drafted documents and reports for management review.
- Documented conferences, meetings and appointments with verbatim reports.
- Booked flights and hotels for domestic and international meetings.
- Photocopied and printed presentations and reports for meetings.
- Kept files organised and up-to-date for accurate record-keeping purposes.
- Arranged supplies, documents and spaces for meetings.
- Screened incoming phone calls and relayed detailed messages.
Education
Bachelor of Commerce & Business Administration - Business & Accounts
Modern Academy For Business
Egypt 2004.01 - 2008.12
Skills
- Hiring and training
- Saudi Labour Law
- Learning and development
- HR administration
- Office administration
- Relationship building
- Contract negotiations
- Public Relations
- Pricing
- Accounts reconciliation
- Budget analysis
Languages
English
Upper intermediate
Arabic
Native
Timeline
Resp. of administrative & Accounts Department
Golden Office Consultant Engineer
2017.01 - Current
Administrative Office Assistant
Golden Office Consultant Engineer
2014.01 - 2016.12
Accountant
Golden Office Consultant Engineer
2011.01 - 2015.12
Executive Assistant
Golden Office Consultant Engineer
2010.01 - 2011.12
Office Executive
Mafco Trade & Agents
2009.01 - 2009.12
Bachelor of Commerce & Business Administration - Business & Accounts
Modern Academy For Business
2004.01 - 2008.12
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