Summary
Overview
Work history
Education
Skills
Languages
Timeline
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Robena Jamal

Jeddah

Summary

A highly efficient Executive Assistant with strong skills in calendar management, stakeholder coordination, and business operations. Proficient in Excel, data analysis, and process optimization, ensuring smooth and efficient workflows. Experienced in handling high-level meetings, CEO representation, and urgent requests with professionalism and discretion. Skilled in bridging communication between Arabic and non-Arabic speakers, fostering seamless collaboration. Organized, adaptable, and detail-oriented, ensuring executive support runs effortlessly.

4o

Overview

3
3
years of professional experience
4
4
years of post-secondary education

Work history

Executive assistant

Al-Ahli Club Company
Jeddah, Mecca Region
03.2024 - Current
  • Strategic Scheduling & Coordination – Expertly manage and optimize calendars to ensure seamless time management and prioritization of executive tasks.
  • Document & Information Management – Maintain a well-structured archiving system, ensuring quick retrieval and secure handling of critical records.
  • Multilingual Communication Support – Provide high-quality translation services for non-Arabic speakers, ensuring clarity in cross-cultural interactions.
  • Cultural & Linguistic Bridge – Serve as an essential link between non-Arabic speakers and Arabic-speaking colleagues, enhancing understanding and workflow efficiency.
  • Board-Level Presentation & Reporting – Deliver critical insights and reports to board committees, supporting high-level decision-making.
  • Stakeholder Engagement & Liaison-Acted as a liaison between leadership, government entities, and private sector stakeholders.
  • Business Intelligence, Dashboard Development & Tracking – Design and implement dashboards and tracking systems to streamline operations, monitor key metrics, and enhance data-driven decision-making.
  • Urgent & Ad Hoc Task Management – Efficiently handle urgent requests and ad hoc tasks, ensuring swift problem-solving and effective execution of time-sensitive assignments.
  • Detail-Oriented Execution – Demonstrate a sharp eye for detail, ensuring precision and excellence in all tasks and deliverables.
  • Executive Travel & Logistics Management – Plan and coordinate travel arrangements for the CEO, including transportation, accommodation, and itinerary management, ensuring seamless executive mobility.


Executive Assistant to the Vice President

Hilton
Jeddah
08.2023 - 02.2024
  • I Efficiently manage the VP's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements. Anticipate schedule conflicts and proactively resolve them.
  • I Handle all forms of communication on behalf of the VP, including emails, phone calls, and messages. Draft and respond to emails, relay important information, and maintain clear and professional communication with internal and external stakeholders
  • I Arrange and coordinate meetings, conferences, and events for the VP. Prepare meeting materials, agendas, and presentations. Ensure timely distribution of materials and follow-up on action items
  • Taking responsibility for organizing travel arrangements, including flights, accommodations, transportation, and visas. Prepare detailed itineraries and ensure smooth logistics for both domestic and international travel
  • I Assist in the preparation and editing of documents, presentations, reports, and correspondence. Ensure accuracy, clarity, and adherence to company standards.
  • Organizing and maintain important documents, records, and files for the VP. Handling confidential information with discretion and professionalism. Develop and maintain an efficient filing system
  • Acting as a liaison between the VP and internal and external stakeholders. Build and maintain positive relationships with key contacts. Handle inquiries and requests, provide timely responses, and redirect to appropriate contacts as needed.
  • Supporting the VP in special projects, initiatives, and ad-hoc assignments. Conduct research, gather data, and prepare reports or presentations as required.

Executive Assistant to the General Manager

Hilton
Makkah
08.2022 - 08.2023
  • Provide high-level administrative support to General Manager, including managing their calendar, and scheduling appointments
  • Act as a liaison between General Manager and other departments within the hotel, as well as with external partners and vendors
  • Prepare reports, presentations, and other documents as needed by the General Manager
  • Manage confidential and sensitive information with discretion and professionalism
  • Conduct research and analysis on various topics as needed by the General Manager
  • Provide support to other members of the hotel's leadership team as needed
  • Maintain a high level of professionalism and confidentiality at all times

Education

Bachelor's degree - mass communication-Journalism

Umm Al-Qura University
06.2018 - 06.2022

Skills

  • Advanced Excel Skills – Strong expertise in Excel for data analysis, reporting, and automation to support business operations, and MC office in general
  • Multitasking & Prioritization – Ability to balance multiple responsibilities, manage deadlines, and prioritize tasks effectively
  • CEO Representation & Professional Support – Confidently represent the CEO in professional settings, ensuring seamless communication and maintaining a strong executive presence
  • Resilience & Growth Mindset – Open to learning and evolving from experiences, constantly striving for personal and professional growth
  • Writing & Storytelling – Passion for writing, with experience in crafting compelling narratives and content
  • Elegance & Style Awareness – An eye for fashion, beauty, and refined presentation

Languages

Arabic
Fluent
English
Advanced

Timeline

Executive assistant

Al-Ahli Club Company
03.2024 - Current

Executive Assistant to the Vice President

Hilton
08.2023 - 02.2024

Executive Assistant to the General Manager

Hilton
08.2022 - 08.2023

Bachelor's degree - mass communication-Journalism

Umm Al-Qura University
06.2018 - 06.2022

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Robena Jamal