Summary
Overview
Work History
Education
Skills
Timeline
AdministrativeAssistant

Sahar Saad Alotaibi

Administrative Assistant
Riyadh

Summary


A highly organized and dedicated administrative professional with over 7 years of experience in providing efficient support to senior executives and teams. Proficient in managing office operations, scheduling, and maintaining effective communication channels. Strong interpersonal skills with the ability to build relationships and collaborate with diverse teams. Skilled in Microsoft Office Suite, time management, and problem-solving. Committed to ensuring smooth day-to-day operations and delivering exceptional support in dynamic work environments.

Overview

7
7
years of professional experience
2017
2017
years of post-secondary education
2
2
Languages

Work History

Teacher Assistant

Aramco
10.2021 - Current
  • Ensure the trainer delivers information effectively.
  • Ensure adherence to time schedules and organize training sessions.
  • Supervise and resolve any issues that may arise during training.
  • Monitor the quality of training and provide necessary support to trainers and participants.

OET Venue Manger for Females

OET
11.2019 - Current
  • Overseeing the venue for the Occupational English Test (OET).
  • Coordinating logistics and ensuring the venue is prepared and compliant with all OET guidelines and standards.
  • Managing test day operations to ensure smooth execution of the test, including registration, seating, and any issues that arise.
  • Supervising staff and volunteers to ensure they are adequately trained and performing their duties effectively.
  • Troubleshooting any issues related to the venue, test materials, or candidate concerns.
  • Ensuring adherence to health and safety protocols for all candidates and staff members.

Executive Secretary

Alfaisal International Academy
04.2018 - Current
  • Managing Executive Schedules: Coordinate and maintain the calendars of senior executives, schedule appointments, meetings, and events.
  • Communication: Serve as the point of contact between executives and internal/external stakeholders. Handle incoming and outgoing correspondence (emails, phone calls, etc.).
  • Document Preparation: Prepare reports, presentations, and other documents as required for meetings and presentations.
  • Meeting Coordination: Organize meetings, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items.
  • Office Management: Oversee office operations, maintain filing systems, and ensure that office supplies are well-stocked.
  • Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
  • Problem-Solving: Address and resolve any administrative issues that may arise, ensuring smooth operations for executives.

Education

Bachelor - Business Administrative

king Saud University

Skills

Communication Skills: Ability to effectively communicate with colleagues, clients, and stakeholders both in writing and verbally

Timeline

Teacher Assistant

Aramco
10.2021 - Current

OET Venue Manger for Females

OET
11.2019 - Current

Executive Secretary

Alfaisal International Academy
04.2018 - Current

Bachelor - Business Administrative

king Saud University

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Sahar Saad AlotaibiAdministrative Assistant