Sahar Saad Alotaibi
Administrative Assistant
Riyadh
Summary
A highly organized and dedicated administrative professional with over 7 years of experience in providing efficient support to senior executives and teams. Proficient in managing office operations, scheduling, and maintaining effective communication channels. Strong interpersonal skills with the ability to build relationships and collaborate with diverse teams. Skilled in Microsoft Office Suite, time management, and problem-solving. Committed to ensuring smooth day-to-day operations and delivering exceptional support in dynamic work environments.
Overview
7
7
years of professional experience
2017
2017
years of post-secondary education
2
2
Languages
Work History
Teacher Assistant
Aramco
10.2021 - Current
- Ensure the trainer delivers information effectively.
- Ensure adherence to time schedules and organize training sessions.
- Supervise and resolve any issues that may arise during training.
- Monitor the quality of training and provide necessary support to trainers and participants.
OET Venue Manger for Females
OET
11.2019 - Current
- Overseeing the venue for the Occupational English Test (OET).
- Coordinating logistics and ensuring the venue is prepared and compliant with all OET guidelines and standards.
- Managing test day operations to ensure smooth execution of the test, including registration, seating, and any issues that arise.
- Supervising staff and volunteers to ensure they are adequately trained and performing their duties effectively.
- Troubleshooting any issues related to the venue, test materials, or candidate concerns.
- Ensuring adherence to health and safety protocols for all candidates and staff members.
Executive Secretary
Alfaisal International Academy
04.2018 - Current
- Managing Executive Schedules: Coordinate and maintain the calendars of senior executives, schedule appointments, meetings, and events.
- Communication: Serve as the point of contact between executives and internal/external stakeholders. Handle incoming and outgoing correspondence (emails, phone calls, etc.).
- Document Preparation: Prepare reports, presentations, and other documents as required for meetings and presentations.
- Meeting Coordination: Organize meetings, including preparing agendas, taking meeting minutes, and ensuring follow-up on action items.
- Office Management: Oversee office operations, maintain filing systems, and ensure that office supplies are well-stocked.
- Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
- Problem-Solving: Address and resolve any administrative issues that may arise, ensuring smooth operations for executives.
Education
Bachelor - Business Administrative
king Saud University
Skills
Communication Skills: Ability to effectively communicate with colleagues, clients, and stakeholders both in writing and verbally
Time Management: Proficient in managing multiple tasks and prioritizing effectively to meet deadlines
Problem-Solving: Strong ability to identify problems and find effective solutions quickly and efficiently
Microsoft Office Suite: Advanced skills in Microsoft Word, Excel, PowerPoint
Teamwork: Excellent collaboration skills and experience working within cross-functional teams
Customer Service: Strong customer service skills with the ability to resolve inquiries and issues professionally
Attention to Detail: High level of accuracy and attention to detail in all tasks
Organization and Multitasking: Ability to stay organized and handle multiple tasks in a fast-paced environment
Adaptability: Ability to adapt to changing work environments and priorities with ease
Leadership: Experience in leading or supporting teams, managing projects, and motivating team members
Language Proficiency: Fluent in English (or specify any other language proficiency)
Timeline
Teacher Assistant
Aramco
10.2021 - Current
OET Venue Manger for Females
OET
11.2019 - Current
Executive Secretary
Alfaisal International Academy
04.2018 - Current
Bachelor - Business Administrative
king Saud University