A work passionate individual with around 14 years' experience in clerical, secretarial and office administration duties in several Aramco, Royal Commission and SABIC Projects.
Overview
15
15
years of professional experience
2
2
years of post-secondary education
1
1
Certification
Work history
SR. SECRETARY AT PMT
Hyundai Engineering Co., Ltd.
11.2024 - 07.2025
Coordinating travel plans for executive team/PMT project employees
Assist senior managers and executives with their daily organizational tasks
Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention.
Preparing vehicle & visitor access pass for new PMT employee & visitors.
Responsible for vehicle sticker & AMIRAL badge ID request and directly communicated to the SATORP security department office.
Arrange meetings and attend them to take detailed minutes
Manage phone calls, schedule appointments and organize calendars
Review and organize regular correspondence, like invitations and informative material
Review and optimize office policies and procedures, particularly documentation and filing system
Meet visitors and provide general support to them
Making arrangements for meal orders, transportation, and other.
Responsible for vacation request & plan for PMT employees
Welcoming the new PMT employees
Directly coordinating to Contractor Management for any needs & quires from the PMT/SA.
SECRETARY TO TRAFFIC & SECURITY DEPARTMENT
TECNICAS REUNIDAS
03.2023 - 10.2024
Manage the daily, weekly & monthly traffic violation reports and arrange for meetings and client submission.
Preparing, disseminate correspondence, memos and forms.
Preparing presentation of Traffic & Security through power point regardless road traffic safety & Security.
Preparing traffic road safety alerts of the project and disseminate to Contractor and Subcontractors.
Responsible for close out of traffic violation of Contractor issued by Saudi Aramco.
Preparing oversize materials request as per the Saudi Aramco procedures and circulate to Saudi Aramco & Contractor.
Preparing road closure and circulate to Saudi Aramco and Contractors.
File and update contact information of employees, organization, customers, suppliers, and external partners. Support and facilitate the completion of regular reports.
Preparing monthly time sheet for traffic & security department.
Preparing of traffic & security employees vacation request
Check frequently the levels of traffic and violation report for histogram purposes.
Filing of pertinent documentation such as invoices, expenses, claims, and petty cash and department reports for future reference.
Point of reference for traffic and security queries, requests and issues.
Directly in-charge in processing of Contractor & Subcontractor's Aramco ID (SAP) request as well as Visitor Access & Vehicle Pass (VMS-Visitor Management System) in compliance with COMPANY's Safety and Security Procedure.
Overall clerical and administrative support for Traffic and Security Department as an integral part of Company's workforce.
Maintaining the AVL & Qyadati reports of Contractor & Subcontractors submitted to SA.
Reviewing the subcontractor's documents related to project ID & project stickers.
Directly responsible communicating to all subcontractor manager for close out of violation any related to Traffic & Security Issues and requirements.
PROJECT SECRETARY/DOCUMENT CONTROLLER to SA/PMT
China Railway Construction Corporation Ltd.
04.2021 - 12.2022
Company Overview: for Saudi Aramco Upgrading Security Facilities (USF) Dhahran & Northern Area
Maintain and manage daily schedule for LEAD PROJECT ENGINEER / PROJECT ENGINEER.
Arrange and confirm appointments, responds to public inquiries.
Participate in Aramco & Contractor construction progress meeting and accordingly prepare the Minutes of Meeting.
Ensuring sequential numbering system in each outgoing correspondence.
Ensure all correspondences reach proper department.
Checking dispatch documents are accurate.
Ensuring quality formats being used adequately for correspondences, submittals, transmittals to Contractor.
Maintain documentation for projects undertaken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.
Maintains and ensure proper filing system.
Classifies, sorts, files and retrieve correspondence, records and other site documents as requested.
Prepare and submitted transmittals to CONTRACTOR via EFT.
Scanning in all relevant new documents.
Preparing and update of various logs and registers.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Improved office efficiency by implementing color-coded filing system and introducing additional timesaving measures.
For Saudi Aramco Upgrading Security Facilities (USF) Dhahran & Northern Area
PROJECT SECRETARY/ASSISTANT DOCUMENT CONTROLLER
China Railway Construction Corporation Ltd.
12.2019 - 03.2021
Company Overview: King Salam Energy Park (SPARK)
Participate in Aramco & Contractor construction progress meeting and accordingly prepare the Minutes of Meeting.
Preparing, disseminate correspondence, memos and forms.
Ensuring sequential numbering system in each and every outgoing correspondence.
Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
Ensuring all correspondences regarding financial matters is forwarded to the PM.
Ensuring all correspondences regarding contractual matters is forwarded to the CM.
Ensure all correspondences reach proper department.
Maintain documentation for projects undertaken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.
Classifies, sorts, files and retrieve correspondence, records and other site documents as requested.
Scanning in all relevant new documents.
Maintain project drawing/documents distribution record.
Maintain updated records of all approved documents and drawings and their distribution clearly.
Arrange and confirm appointments, responds to public inquiries.
Filing of documents and other related correspondence and memos.
Assist in reviewing Material Request, Quotation and PO, Procurement Request and Monthly Invoices in compliance with COMPANY's procedure.
Preparation of the letter which will be sent out to Subcontractor as well as to Saudi Aramco.
Reviewing all documents under approval by Project Director & Sr. Project Manager from HR, Finance, Construction Dept. Procurement Dept, Document Controller, HSE, IT and PCD.
Sending E-mails to Dept. Managers as per Sr. Project Manager & Project Manager instructions/action by Managers.
I am holding company E-mails of Sr. Project Manager & Project Director in order to monitor the incoming emails.
King Salam Energy Park (SPARK)
SECRETARY TO TRAFFIC & SECURITY DEPARTMENT
ERAM ENGINEERING
Jubail, Saudi Arabia
11.2016 - 11.2019
Company Overview: for TECNICAS REUNIDAS Aramco's Fadhili Gas Plant Project
Manage the daily, weekly & monthly traffic violation reports and arrange for meetings and client submission.
Preparing, disseminate correspondence, memos and forms.
Preparing presentation of Traffic & Security through power point regardless road traffic safety & Security.
Preparing traffic road safety alerts of the project and disseminate to Contractor and Subcontractors.
Responsible for close out of traffic violation of Contractor issued by Saudi Aramco.
Preparing oversize materials request as per the Saudi Aramco procedures and circulate to Saudi Aramco & Contractor.
Preparing road closure and circulate to Saudi Aramco and Contractors.
File and update contact information of employees, organization, customers, suppliers, and external partners. Support and facilitate the completion of regular reports.
Preparing monthly time sheet for traffic & security department.
Preparing of traffic & security employees vacation request
Check frequently the levels of traffic and violation report for histogram purposes.
Filing of pertinent documentation such as invoices, expenses, claims, and petty cash and department reports for future reference.
Point of reference for traffic and security queries, requests and issues.
Directly in-charge in processing of Contractor & Subcontractor's Aramco ID (SAP) request as well as Visitor Access & Vehicle Pass (VMS-Visitor Management System) in compliance with COMPANY's Safety and Security Procedure.
Overall clerical and administrative support for Traffic and Security Department as an integral part of Company's workforce.
For TECNICAS REUNIDAS Aramco's Fadhili Gas Plant Project
SECRETARY TO DIRECTOR & PROJECT MANAGER
ERAM ENGINEERING
Jazan, Saudi Arabia
12.2015 - 10.2016
Company Overview: for PETROFAC Aramco's Jazan Refinery and Terminal Project
Participate in Aramco & Subcontractor construction progress meeting and accordingly prepare the Minutes of Meeting.
Preparing, disseminate correspondence, memos and forms.
Manage office supplies.
Arrange and confirm appointments, responds to public inquiries.
Monitoring of all incoming and outgoing letters through Petrofac System Server and accordingly evaluate those pending letters as well as those that requires Company's action.
Preparing Tanks daily, Weekly and monthly progress.
Filing of documents and other related correspondence and memos.
For PETROFAC Aramco's Jazan Refinery and Terminal Project
SECRETARY TO GENERAL MANAGER/SECTION MANAGER
TAIBA CONTRACTING & MAINTENANCE COMPANY
Jubail, Saudi Arabia
12.2014 - 11.2015
Company Overview: Royal Commission Project
Maintain the Academic Maintenance filing system and file all correspondence.
Manage office supplies.
Prepare, organize, coordinate meetings and conferences as well as travel arrangements.
Arrange and confirm appointments. Receiving mails through system (CTS).
Preparation of the letter which will be sent out to Contractor as well as to Royal Commission.
Encoding monthly invoices and minor works for Academic Maintenance Invoice through Oracle System.
Assist in reviewing Material Request, Procurement Request and Monthly Invoices in compliance with COMPANY's procedure.
Reviewing Hand Custody (HC). Filing of documents and other related correspondence and memos.
Direct responsible for receiving & releasing material from the warehouse of royal commission through Oracle System.
Royal Commission Project
SECRETARY / LOGISTIC ASSISTANT
SABIC COMPANY
Yanbu, Saudi Arabia
10.2011 - 06.2013
Company Overview: Office Building
Encoding monthly invoice in System Application Product (SAP).
Preparing time sheet for all employees submitted to SABIC.
Preparing daily schedules for Electrical, Painter, Carpenter and Plumber.
Consolidation and preparation of Daily Reports, Weekly Reports, Monthly Reports.
Arrange and confirm appointments.
Preparation of ID's for SABIC Recreations.
Receiving daily request for catering through (SSRS) and coordinate to respective supplier.
Receiving daily request from the guest for hotel reservation through (SSRS) and coordinate to respective preferred hotel contact person for booking finalization.
Receiving daily request for transportation reservation through (SSRS) and communicate to respective car rental company.
Filing of documents and other related correspondence and memos.
Handling the reception and process of warehouse stock products.
Handles materials distribution from storage to concern craftsman.
Carry out inventory controls and keep quality standards high for audits.
Preparation of the monthly invoice pertaining to consumed materials as well as supply of manpower which will be submitted to SABIC.
Office Building
ADMIN ASSISTANT
MARAFIQ COMPANY
Yanbu, Saudi Arabia
10.2010 - 10.2011
Company Overview: Marafiq Office Building
Receiving request from MARAFIQ employees and preparing daily Schedule for Electrical, HVAC, Carpenter, Painter, Plumber, Mason and Housekeeping.
Preparing time sheet for all employees submitted to Marafiq.
Preparing materials monthly invoice.
Close coordination with Purchasing Department in related to material request received from another department.
Procurement Engineer/Procurement Manager at HYUNDAI ENGINEERING AND CONSTRUCTION CO. LTD. – MEGAWIDE CONSTRUCTION CORPORATION - DONGAH GEOLOGICAL ENGINEERING JOINT VENTURE (MALOLOS-CLARK RAILWAY PROJECT/ NORTH SOUTH COMMUTER RAILWAY) - PHILIPPINESProcurement Engineer/Procurement Manager at HYUNDAI ENGINEERING AND CONSTRUCTION CO. LTD. – MEGAWIDE CONSTRUCTION CORPORATION - DONGAH GEOLOGICAL ENGINEERING JOINT VENTURE (MALOLOS-CLARK RAILWAY PROJECT/ NORTH SOUTH COMMUTER RAILWAY) - PHILIPPINES
Electrical Lead Engineer at Saudi Basic Industry corporation SABIC / Eastern Petrochemical companyElectrical Lead Engineer at Saudi Basic Industry corporation SABIC / Eastern Petrochemical company