Summary
Overview
Work history
Education
Skills
Certification
Personal Information
References
Timeline
Generic
SAIDEN BIWANG ANDI

SAIDEN BIWANG ANDI

Jubail,Kingdom of Saudi Arabia

Summary

A work passionate individual with around 14 years' experience in clerical, secretarial and office administration duties in several Aramco, Royal Commission and SABIC Projects.

Overview

15
15
years of professional experience
2
2
years of post-secondary education
1
1
Certification

Work history

SR. SECRETARY AT PMT

Hyundai Engineering Co., Ltd.
11.2024 - 07.2025
  • Coordinating travel plans for executive team/PMT project employees
  • Assist senior managers and executives with their daily organizational tasks
  • Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention.
  • Preparing vehicle & visitor access pass for new PMT employee & visitors.
  • Responsible for vehicle sticker & AMIRAL badge ID request and directly communicated to the SATORP security department office.
  • Arrange meetings and attend them to take detailed minutes
  • Manage phone calls, schedule appointments and organize calendars
  • Review and organize regular correspondence, like invitations and informative material
  • Review and optimize office policies and procedures, particularly documentation and filing system
  • Meet visitors and provide general support to them
  • Making arrangements for meal orders, transportation, and other.
  • Responsible for vacation request & plan for PMT employees
  • Welcoming the new PMT employees
  • Directly coordinating to Contractor Management for any needs & quires from the PMT/SA.

SECRETARY TO TRAFFIC & SECURITY DEPARTMENT

TECNICAS REUNIDAS
03.2023 - 10.2024
  • Manage the daily, weekly & monthly traffic violation reports and arrange for meetings and client submission.
  • Preparing, disseminate correspondence, memos and forms.
  • Preparing presentation of Traffic & Security through power point regardless road traffic safety & Security.
  • Preparing traffic road safety alerts of the project and disseminate to Contractor and Subcontractors.
  • Responsible for close out of traffic violation of Contractor issued by Saudi Aramco.
  • Preparing oversize materials request as per the Saudi Aramco procedures and circulate to Saudi Aramco & Contractor.
  • Preparing road closure and circulate to Saudi Aramco and Contractors.
  • File and update contact information of employees, organization, customers, suppliers, and external partners. Support and facilitate the completion of regular reports.
  • Preparing monthly time sheet for traffic & security department.
  • Preparing of traffic & security employees vacation request
  • Check frequently the levels of traffic and violation report for histogram purposes.
  • Filing of pertinent documentation such as invoices, expenses, claims, and petty cash and department reports for future reference.
  • Point of reference for traffic and security queries, requests and issues.
  • Directly in-charge in processing of Contractor & Subcontractor's Aramco ID (SAP) request as well as Visitor Access & Vehicle Pass (VMS-Visitor Management System) in compliance with COMPANY's Safety and Security Procedure.
  • Overall clerical and administrative support for Traffic and Security Department as an integral part of Company's workforce.
  • Maintaining the AVL & Qyadati reports of Contractor & Subcontractors submitted to SA.
  • Reviewing the subcontractor's documents related to project ID & project stickers.
  • Directly responsible communicating to all subcontractor manager for close out of violation any related to Traffic & Security Issues and requirements.

PROJECT SECRETARY/DOCUMENT CONTROLLER to SA/PMT

China Railway Construction Corporation Ltd.
04.2021 - 12.2022
  • Company Overview: for Saudi Aramco Upgrading Security Facilities (USF) Dhahran & Northern Area
  • Maintain and manage daily schedule for LEAD PROJECT ENGINEER / PROJECT ENGINEER.
  • Arrange and confirm appointments, responds to public inquiries.
  • Participate in Aramco & Contractor construction progress meeting and accordingly prepare the Minutes of Meeting.
  • Ensuring sequential numbering system in each outgoing correspondence.
  • Ensure all correspondences reach proper department.
  • Checking dispatch documents are accurate.
  • Ensuring quality formats being used adequately for correspondences, submittals, transmittals to Contractor.
  • Maintain documentation for projects undertaken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
  • Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.
  • Maintains and ensure proper filing system.
  • Classifies, sorts, files and retrieve correspondence, records and other site documents as requested.
  • Prepare and submitted transmittals to CONTRACTOR via EFT.
  • Scanning in all relevant new documents.
  • Preparing and update of various logs and registers.
  • Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
  • Maintain the files and control logs as required by the project.
  • Improved office efficiency by implementing color-coded filing system and introducing additional timesaving measures.
  • For Saudi Aramco Upgrading Security Facilities (USF) Dhahran & Northern Area

PROJECT SECRETARY/ASSISTANT DOCUMENT CONTROLLER

China Railway Construction Corporation Ltd.
12.2019 - 03.2021
  • Company Overview: King Salam Energy Park (SPARK)
  • Participate in Aramco & Contractor construction progress meeting and accordingly prepare the Minutes of Meeting.
  • Preparing, disseminate correspondence, memos and forms.
  • Ensuring sequential numbering system in each and every outgoing correspondence.
  • Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
  • Ensuring all correspondences regarding financial matters is forwarded to the PM.
  • Ensuring all correspondences regarding contractual matters is forwarded to the CM.
  • Ensure all correspondences reach proper department.
  • Maintain documentation for projects undertaken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
  • Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.
  • Classifies, sorts, files and retrieve correspondence, records and other site documents as requested.
  • Scanning in all relevant new documents.
  • Maintain project drawing/documents distribution record.
  • Maintain updated records of all approved documents and drawings and their distribution clearly.
  • Arrange and confirm appointments, responds to public inquiries.
  • Filing of documents and other related correspondence and memos.
  • Assist in reviewing Material Request, Quotation and PO, Procurement Request and Monthly Invoices in compliance with COMPANY's procedure.
  • Preparation of the letter which will be sent out to Subcontractor as well as to Saudi Aramco.
  • Reviewing all documents under approval by Project Director & Sr. Project Manager from HR, Finance, Construction Dept. Procurement Dept, Document Controller, HSE, IT and PCD.
  • Sending E-mails to Dept. Managers as per Sr. Project Manager & Project Manager instructions/action by Managers.
  • I am holding company E-mails of Sr. Project Manager & Project Director in order to monitor the incoming emails.
  • King Salam Energy Park (SPARK)

SECRETARY TO TRAFFIC & SECURITY DEPARTMENT

ERAM ENGINEERING
Jubail, Saudi Arabia
11.2016 - 11.2019
  • Company Overview: for TECNICAS REUNIDAS Aramco's Fadhili Gas Plant Project
  • Manage the daily, weekly & monthly traffic violation reports and arrange for meetings and client submission.
  • Preparing, disseminate correspondence, memos and forms.
  • Preparing presentation of Traffic & Security through power point regardless road traffic safety & Security.
  • Preparing traffic road safety alerts of the project and disseminate to Contractor and Subcontractors.
  • Responsible for close out of traffic violation of Contractor issued by Saudi Aramco.
  • Preparing oversize materials request as per the Saudi Aramco procedures and circulate to Saudi Aramco & Contractor.
  • Preparing road closure and circulate to Saudi Aramco and Contractors.
  • File and update contact information of employees, organization, customers, suppliers, and external partners. Support and facilitate the completion of regular reports.
  • Preparing monthly time sheet for traffic & security department.
  • Preparing of traffic & security employees vacation request
  • Check frequently the levels of traffic and violation report for histogram purposes.
  • Filing of pertinent documentation such as invoices, expenses, claims, and petty cash and department reports for future reference.
  • Point of reference for traffic and security queries, requests and issues.
  • Directly in-charge in processing of Contractor & Subcontractor's Aramco ID (SAP) request as well as Visitor Access & Vehicle Pass (VMS-Visitor Management System) in compliance with COMPANY's Safety and Security Procedure.
  • Overall clerical and administrative support for Traffic and Security Department as an integral part of Company's workforce.
  • For TECNICAS REUNIDAS Aramco's Fadhili Gas Plant Project

SECRETARY TO DIRECTOR & PROJECT MANAGER

ERAM ENGINEERING
Jazan, Saudi Arabia
12.2015 - 10.2016
  • Company Overview: for PETROFAC Aramco's Jazan Refinery and Terminal Project
  • Participate in Aramco & Subcontractor construction progress meeting and accordingly prepare the Minutes of Meeting.
  • Preparing, disseminate correspondence, memos and forms.
  • Manage office supplies.
  • Arrange and confirm appointments, responds to public inquiries.
  • Monitoring of all incoming and outgoing letters through Petrofac System Server and accordingly evaluate those pending letters as well as those that requires Company's action.
  • Preparing Tanks daily, Weekly and monthly progress.
  • Filing of documents and other related correspondence and memos.
  • For PETROFAC Aramco's Jazan Refinery and Terminal Project

SECRETARY TO GENERAL MANAGER/SECTION MANAGER

TAIBA CONTRACTING & MAINTENANCE COMPANY
Jubail, Saudi Arabia
12.2014 - 11.2015
  • Company Overview: Royal Commission Project
  • Maintain the Academic Maintenance filing system and file all correspondence.
  • Manage office supplies.
  • Prepare, organize, coordinate meetings and conferences as well as travel arrangements.
  • Arrange and confirm appointments. Receiving mails through system (CTS).
  • Preparation of the letter which will be sent out to Contractor as well as to Royal Commission.
  • Encoding monthly invoices and minor works for Academic Maintenance Invoice through Oracle System.
  • Assist in reviewing Material Request, Procurement Request and Monthly Invoices in compliance with COMPANY's procedure.
  • Reviewing Hand Custody (HC). Filing of documents and other related correspondence and memos.
  • Direct responsible for receiving & releasing material from the warehouse of royal commission through Oracle System.
  • Royal Commission Project

SECRETARY / LOGISTIC ASSISTANT

SABIC COMPANY
Yanbu, Saudi Arabia
10.2011 - 06.2013
  • Company Overview: Office Building
  • Encoding monthly invoice in System Application Product (SAP).
  • Preparing time sheet for all employees submitted to SABIC.
  • Preparing daily schedules for Electrical, Painter, Carpenter and Plumber.
  • Consolidation and preparation of Daily Reports, Weekly Reports, Monthly Reports.
  • Arrange and confirm appointments.
  • Preparation of ID's for SABIC Recreations.
  • Receiving daily request for catering through (SSRS) and coordinate to respective supplier.
  • Receiving daily request from the guest for hotel reservation through (SSRS) and coordinate to respective preferred hotel contact person for booking finalization.
  • Receiving daily request for transportation reservation through (SSRS) and communicate to respective car rental company.
  • Filing of documents and other related correspondence and memos.
  • Handling the reception and process of warehouse stock products.
  • Handles materials distribution from storage to concern craftsman.
  • Carry out inventory controls and keep quality standards high for audits.
  • Preparation of the monthly invoice pertaining to consumed materials as well as supply of manpower which will be submitted to SABIC.
  • Office Building

ADMIN ASSISTANT

MARAFIQ COMPANY
Yanbu, Saudi Arabia
10.2010 - 10.2011
  • Company Overview: Marafiq Office Building
  • Receiving request from MARAFIQ employees and preparing daily Schedule for Electrical, HVAC, Carpenter, Painter, Plumber, Mason and Housekeeping.
  • Preparing time sheet for all employees submitted to Marafiq.
  • Preparing materials monthly invoice.
  • Close coordination with Purchasing Department in related to material request received from another department.
  • Preparing Daily Reports, Weekly Reports, Monthly Reports.
  • Filing of documents and other related correspondence and memos.
  • In charge in store and materials in and out.
  • Marafiq Office Building

Education

ASSOCIATE HOTEL AND RESTAURANT MANAGEMENT -

Southern Mindanao Institute of Technology
Tacurong City, Sultan Kudarat
01.2008 - 01.2010

Skills

  • Calendar and schedule management
  • Office administration and coordination
  • Records and file management (physical and digital)
  • Travel arrangements and expense reporting
  • Professional email and letter writing
  • Phone and front-desk etiquette
  • Conflict resolution and discretion handling confidential information
  • Office equipment handling (printers, scanners, etc)
  • Multitasking under pressure
  • Problem-solving and anticipating executive needs
  • Time management and deadline-driven workflow

Certification

I do hereby certify that all the above information is correct and true to the best of my knowledge and belief.

Personal Information

  • Iqama Status: Transferable
  • Age: 37
  • Passport Number: P5840794B
  • Passport Expiry Date: 11/23/30
  • Date of birth: 06/01/88
  • Nationality: Filipino

References

References available upon request.

Timeline

SR. SECRETARY AT PMT

Hyundai Engineering Co., Ltd.
11.2024 - 07.2025

SECRETARY TO TRAFFIC & SECURITY DEPARTMENT

TECNICAS REUNIDAS
03.2023 - 10.2024

PROJECT SECRETARY/DOCUMENT CONTROLLER to SA/PMT

China Railway Construction Corporation Ltd.
04.2021 - 12.2022

PROJECT SECRETARY/ASSISTANT DOCUMENT CONTROLLER

China Railway Construction Corporation Ltd.
12.2019 - 03.2021

SECRETARY TO TRAFFIC & SECURITY DEPARTMENT

ERAM ENGINEERING
11.2016 - 11.2019

SECRETARY TO DIRECTOR & PROJECT MANAGER

ERAM ENGINEERING
12.2015 - 10.2016

SECRETARY TO GENERAL MANAGER/SECTION MANAGER

TAIBA CONTRACTING & MAINTENANCE COMPANY
12.2014 - 11.2015

SECRETARY / LOGISTIC ASSISTANT

SABIC COMPANY
10.2011 - 06.2013

ADMIN ASSISTANT

MARAFIQ COMPANY
10.2010 - 10.2011

ASSOCIATE HOTEL AND RESTAURANT MANAGEMENT -

Southern Mindanao Institute of Technology
01.2008 - 01.2010
SAIDEN BIWANG ANDI