Saje Thankachan
Administration Assistant
Riyadh
Summary
Detail-oriented administrative assistant with experience in customer service, data entry and office management.
Overview
17
17
years of professional experience
5
5
years of post-secondary education
1
1
Language
Work History
Administrative Assistant
Saudi Hypermarkets - Carrefour
Riyadh
09.2018 - Current
- Maintained office files in both electronic and hard copies
- Displayed strong customer service skills with professional telephone manner, and resolve customer enquiries using CRM.
- Managed clerical needs of employees, including administrative support, file management and stationery supplies.
- Maintained detailed administration and office procedures to improve accuracy and efficiency.
- Managed incoming and outgoing calls in busy office.
- Verified documents and associated records to catch and resolve discrepancies.
- Processed contracts, expense reports and invoices.
- Managed office inventories, restocking supplies and placing purchase orders to maintain adequate stock levels.
- Managed office inventory to ensure timely ordering and replenishment of low-level stock.
- Improved office efficiency by managing client correspondence, record tracking and data communications.
Data Entry Operator cum Sales Coordinator
Rabiah & Nassar Group
Riyadh
10.2015 - 09.2018
- Handling routine office works.
- To be mainly responsible for overall data entry works in the operation, as well as to prepare Invoices, Delivery order, Sales order, Quotations in SAP system, etc
- To maintain database files, updating & editing records in database, Office memo & other office clerical, filling, transfer etc
- Preparing Petty cash statement, Invoice, Sales order & sales report
- To prepare LPO's, material requisition for local purchase
- Preparing & maintaining all kind of official documents as required by MIS
- To maintain records & formats as required by the organization.
- Worked effectively in fast-paced environments.
- Managed time efficiently in order to complete all tasks within deadlines.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Gained extensive knowledge in data entry, analysis and reporting.
- Paid attention to detail while completing assignments.
- Excellent communication skills, both verbal and written.
- Resolved problems, improved operations and provided exceptional service.
- Proven ability to develop and implement creative solutions to complex problems.
Inventory Assistant
Al Zehra Building Materials LLC
Muscat
10.2011 - 10.2012
- Handling routine warehouse / showroom works
- To be mainly responsible for Data entry works as well as to prepare Invoices, Delivery order, Sales order form, Cash memo etc
- To issue Lpo's for local purchase in store
- To prepare material requisition form to update stocks
- To prepare Quotation for company as per customers request
- To supply materials according to Lpo's request to customers
- To handle petty cash in the Store
- To check overall Stocks in the store and to make it up-to date
- To be responsible for deadline stocks
- To be responsible for monthly & yearly stock taking
- To prepare C/N in case of goods return from the suppliers.
Data Entry Operator
Medshop Drugs Store
Dubai
04.2009 - 04.2011
- Handling routine office works
- Data Entry of goods receipt GRN into ERP System
- To maintain database files, updating & editing records in database, Office memo & other office clerical, filling etc
- Maintain & Update stock inventory records and location of goods
- Preparing Petty cash statement, daily report & sales report for MIS
- To prepare LPO's for local purchase
- Preparing & maintaining all kind of official documents as required by MIS
- To submit LPO's with the original invoices at the time of payments to the supplier in Accounts
- Dept
- To contact for C/N in case of goods return to the suppliers
- To maintain records & formats as required by the organization
- Maintained office files in both electronic and hard copies
- Entered data into Salesforce quickly and accurately
- Standardised department filing system to increase efficiency
- Designed electronic file systems and maintained electronic and paper files
- Managed office inventory to ensure timely ordering and replenishment of low-level stock
- Managed day-to-day admin, including file organisation, spreadsheet development and report writing.
Timekeeper
Nova Park Hotel
Sharjah
04.2006 - 01.2009
- To maintain the Timekeeping record of the staffs in the system
- To give Time card to punch In or Out for staffs on duty
- To keep record of staffs in Late/Absent log book
- To be responsible for departmental keys issued in time office
- To check with the duty roll, drainage book, transport log book, security book, petrol/diesel log book, gate-pass for In & Out, overtime sheets & maintain daily timecard for employees
- Responsible to have an up-to-date list of employees in organization
- To prepare and process monthly & weekly payroll of operatives
- Responsible to prepare daily attendance sheet for head of department's perusal
- Checking of floors, In & Out going staffs, lobby, parking, public areas, gate pass etc.
Education
Bachelor's - English
Madurai Kamraj University
Madurai ,Tamil Nadu ,India 03.2002 - 03.2005
Certificate : Medical Transcription - Medical Transcription
Rinfosys Institute of Medical Transcription
New Delhi ,India 03.2003 - 09.2003
Diploma - Hotel Management
All India Council For Management Studies
Chennai , India 03.2004 - 03.2005
Skills
Win95/98MEXPWin2000Win7VistaOffice Utilities: Ms-wordExcelPowerpointMS Office , Internet , SAPClerical ExperienceData EntryERP SystemsMicrosoft OutlookOracleTranscriptionTypingE-CommerceData WarehouseMicrosoft Word expertise80 wpm typing speedBilling and codingRecord-keeping and bookkeepingOffice supply managementOffice cleanlinessOrganising mailAttendance reportingMicrosoft OfficeMail distributionDedicated team playerCRM systems familiarityContact list managementFile archive administrationAttendance records preparationStaff motivationSorting mailInvoicing and billingDatabase organisationExcellent telephone and email etiquetteInventory controlSupplier liaison
Timeline
Administrative Assistant
Saudi Hypermarkets - Carrefour
09.2018 - Current
Data Entry Operator cum Sales Coordinator
Rabiah & Nassar Group
10.2015 - 09.2018
Inventory Assistant
Al Zehra Building Materials LLC
10.2011 - 10.2012
Data Entry Operator
Medshop Drugs Store
04.2009 - 04.2011
Timekeeper
Nova Park Hotel
04.2006 - 01.2009
Diploma - Hotel Management
All India Council For Management Studies
03.2004 - 03.2005
Certificate : Medical Transcription - Medical Transcription
Rinfosys Institute of Medical Transcription
03.2003 - 09.2003
Bachelor's - English
Madurai Kamraj University
03.2002 - 03.2005