Saje Thankachan
Administration Assistant
Riyadh
Summary
Detail-oriented administrative assistant with experience in customer service, data entry and office management.
Overview
17
17
years of professional experience
5
5
years of post-secondary education
1
1
Language
Work History
Administrative Assistant
Saudi Hypermarkets - Carrefour
Riyadh
09.2018 - Current
- Maintained office files in both electronic and hard copies
- Displayed strong customer service skills with professional telephone manner, and resolve customer enquiries using CRM.
- Managed clerical needs of employees, including administrative support, file management and stationery supplies.
- Maintained detailed administration and office procedures to improve accuracy and efficiency.
- Managed incoming and outgoing calls in busy office.
- Verified documents and associated records to catch and resolve discrepancies.
- Processed contracts, expense reports and invoices.
- Managed office inventories, restocking supplies and placing purchase orders to maintain adequate stock levels.
- Managed office inventory to ensure timely ordering and replenishment of low-level stock.
- Improved office efficiency by managing client correspondence, record tracking and data communications.
Data Entry Operator cum Sales Coordinator
Rabiah & Nassar Group
Riyadh
10.2015 - 09.2018
- Handling routine office works.
- To be mainly responsible for overall data entry works in the operation, as well as to prepare Invoices, Delivery order, Sales order, Quotations in SAP system, etc
- To maintain database files, updating & editing records in database, Office memo & other office clerical, filling, transfer etc
- Preparing Petty cash statement, Invoice, Sales order & sales report
- To prepare LPO's, material requisition for local purchase
- Preparing & maintaining all kind of official documents as required by MIS
- To maintain records & formats as required by the organization.
- Worked effectively in fast-paced environments.
- Managed time efficiently in order to complete all tasks within deadlines.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Gained extensive knowledge in data entry, analysis and reporting.
- Paid attention to detail while completing assignments.
- Excellent communication skills, both verbal and written.
- Resolved problems, improved operations and provided exceptional service.
- Proven ability to develop and implement creative solutions to complex problems.
Inventory Assistant
Al Zehra Building Materials LLC
Muscat
10.2011 - 10.2012
- Handling routine warehouse / showroom works
- To be mainly responsible for Data entry works as well as to prepare Invoices, Delivery order, Sales order form, Cash memo etc
- To issue Lpo's for local purchase in store
- To prepare material requisition form to update stocks
- To prepare Quotation for company as per customers request
- To supply materials according to Lpo's request to customers
- To handle petty cash in the Store
- To check overall Stocks in the store and to make it up-to date
- To be responsible for deadline stocks
- To be responsible for monthly & yearly stock taking
- To prepare C/N in case of goods return from the suppliers.
Data Entry Operator
Medshop Drugs Store
Dubai
04.2009 - 04.2011
- Handling routine office works
- Data Entry of goods receipt GRN into ERP System
- To maintain database files, updating & editing records in database, Office memo & other office clerical, filling etc
- Maintain & Update stock inventory records and location of goods
- Preparing Petty cash statement, daily report & sales report for MIS
- To prepare LPO's for local purchase
- Preparing & maintaining all kind of official documents as required by MIS
- To submit LPO's with the original invoices at the time of payments to the supplier in Accounts
- Dept
- To contact for C/N in case of goods return to the suppliers
- To maintain records & formats as required by the organization
- Maintained office files in both electronic and hard copies
- Entered data into Salesforce quickly and accurately
- Standardised department filing system to increase efficiency
- Designed electronic file systems and maintained electronic and paper files
- Managed office inventory to ensure timely ordering and replenishment of low-level stock
- Managed day-to-day admin, including file organisation, spreadsheet development and report writing.
Timekeeper
Nova Park Hotel
Sharjah
04.2006 - 01.2009
- To maintain the Timekeeping record of the staffs in the system
- To give Time card to punch In or Out for staffs on duty
- To keep record of staffs in Late/Absent log book
- To be responsible for departmental keys issued in time office
- To check with the duty roll, drainage book, transport log book, security book, petrol/diesel log book, gate-pass for In & Out, overtime sheets & maintain daily timecard for employees
- Responsible to have an up-to-date list of employees in organization
- To prepare and process monthly & weekly payroll of operatives
- Responsible to prepare daily attendance sheet for head of department's perusal
- Checking of floors, In & Out going staffs, lobby, parking, public areas, gate pass etc.
Education
Bachelor's - English
Madurai Kamraj University
Madurai ,Tamil Nadu ,India 03.2002 - 03.2005
Certificate : Medical Transcription - Medical Transcription
Rinfosys Institute of Medical Transcription
New Delhi ,India 03.2003 - 09.2003
Diploma - Hotel Management
All India Council For Management Studies
Chennai , India 03.2004 - 03.2005
Skills
Win95/98undefined
Timeline
Administrative Assistant
Saudi Hypermarkets - Carrefour
09.2018 - Current
Data Entry Operator cum Sales Coordinator
Rabiah & Nassar Group
10.2015 - 09.2018
Inventory Assistant
Al Zehra Building Materials LLC
10.2011 - 10.2012
Data Entry Operator
Medshop Drugs Store
04.2009 - 04.2011
Timekeeper
Nova Park Hotel
04.2006 - 01.2009
Diploma - Hotel Management
All India Council For Management Studies
03.2004 - 03.2005
Certificate : Medical Transcription - Medical Transcription
Rinfosys Institute of Medical Transcription
03.2003 - 09.2003
Bachelor's - English
Madurai Kamraj University
03.2002 - 03.2005
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