Sameer Ahmed

• Conduct monthly salary marches and individual marches
• Prepare appointment decisions
• Prepare performance charters for institute members
• Save decisions, directives and circulars
• Implement promotion, transfer and secondment decisions
• Answer inquiries received from employees
• Register institute members in training courses
• Follow up on seconded employees in coordination with the Human Resources Development Department at the main center
• Follow up on entering vacations
• Create financial connections via the ERP platform
• Register new subscribers and exclude those whose relationship with the institute has ended and update annual wages via the Taaminaty platform
• Complete government procedures for non-Saudi institute members via the Muqeem platform.
• Approve government boarding orders via the I'timad platform

• Receive incoming phone calls to the Director General’s office and take the necessary actions regarding them, and communicate with officials upon the Director General’s request
• Prepare and coordinate the Director General’s local and external visits
• Arrange for meetings, send invitations and organize the meeting agenda for the Director General
• Coordinate travel arrangements for the Director General
• Prepare meeting agendas, document their minutes and distribute them to the concerned parties
• Coordinate official communications and correspondence between the Director General and various government agencies and other external stakeholders and implement public relations activities
and protocols on behalf of the Director General
• Limit meeting topics by communicating with the offices of the Deputy Director Generals and the relevant departments
• Ensure the readiness of meeting rooms for in-person or remote meetings
• Ensure the readiness of meeting presentations

• Effective communication and building ongoing relationships with the institute’s graduates to ensure the continuity of relations between the institute and graduates
• Developing an annual plan to organize meetings, events and activities for the institute’s graduates to sustain relationships
• Providing services related to cooperative training and career guidance and seeking to provide job opportunities for graduates of the institute’s preparatory programs and enhancing communication with graduates
• Coordinating with the institute’s relevant organizational units in everything related to the graduate day and the job
• Supervising communication channels with graduates according to the rules regulating that
• Activating communication channels with graduates and following up on their activities according to the rules regulating that
• Obtaining graduate databases from the Admissions and Registration Department and ensuring continued communication with them after graduation and issuing a graduates’ guide

• Carrying out the admission process for male and female students wishing to join the institute.

• The process of preparing schedules for students includes approving the automated schedules registered by male and female students, in addition to deleting some courses, adding other courses, or changing the sections that conflict in timing with other courses..

• Documenting academic certificates and grades in the cumulative registration card and providing students with supporting documents upon their request, such as transcripts.

• Human resources planning processes and determining the human resources needs of the various organizational units in the institute.

• Analyzing the level and quality of demand for competencies and comparing it with internal or external sources of supply.

• Determining the appropriate training needs for the institute’s employees, according to the actual performance management report.

•Performs all types of clerical duties.

•Answers telephone and conveys messages.

•Sorts and distributes office mail.

•Orders and maintains unit stationary supplies and requisitions.

•Works in warehouse and carries on inventory tasks.

•Writes bills, statements, receipts, checks, or other documents.

•Copies information from one record to another.

•Sorts and files records.

•Checks files for completion and results.

•Proofreads records, forms, or narrative documents.

•Addresses envelopes and packages.

•Stamps or numbers forms by hand or machine.

•Copies documents, using office duplicating equipment.

•Retrieves or inputs computerized data using computer terminals.

•Verifies computer information.

•Performs minor calculations.

•Prepares short reports.

•Follows all related hospital policies and procedures.

•Performs all other related duties as assigned.