Samer AlSheikha

• Ensure up-to-date upkeep of Vehicles & Equipment Master Data file.
• Ensure renewal of MVPI certificate, Blue Card, Vehicle Insurance, and periodical calibration before their respective expiry dates by follow up with and providing support to concerned departments and dealing hands.
• Oversee installation and activation Vehicle GPS and linking the GPS with Government Wasal System for all vehicles.
• Supervise identification and segregation of individual’s traffic violations from that of company’s violations and ensure effecting necessary deduction/recovery of the amounts from the individual violators.
• Oversee recruitment, on boarding and deployment of Drivers and Helpers for the vehicles; and their training on driving and vehicle safety by coordinating with HR Department.
• Oversee scheduling for preventive maintenance of vehicles in cooperation with Company’s Workshop and the Operations team.
• Follow up with Workshop department and troubleshoot any delay or overstay of Vehicles handed over to Workshop for scheduled maintenance and MVPI inspection so as to ensure availability of vehicles back in operational condition within the scheduled time.
• Allocate vehicles/equipment either new or transferred from one Operating Division/Branch to the respective Operating Division/Branch based on the overall operations plan or as may be directed by the Operation Manager from time to time.
• Analyze daily utilization data/reports of vehicles/equipment by each Operating Division/Branch, and advise the Operation Manager for improving utilization.
• Lead continuous assessment of the health of vehicles and equipment assets and their effectiveness and adequacy for the long-term operations of the Company; and advise the Operation Manager on disposing of non-performing assets and addition of new performing assets.
• Contribute with data and information on vehicles and equipment assets for the preparation of budgets and Project scheduling.
• Review and research client needs and develop the best method of approach to fulfill them.
• Correspond with clients, suppliers, warehouses, and transportation hubs to ensure efficiency.
• Preparing a logistic dashboard and sending weekly & monthly reports for all KSA branches managers.

Sales duties & responsibilities:

• Achieve growth and hit sales targets by successfully managing the sales team
• Design and implement a strategic business plan that expands company’s customer base and ensure its strong presence
• Own recruiting, objectives setting, coaching and performance monitoring of sales representatives
• Build and promote strong, long-lasting customer relationships by partnering with them and understanding their needs
• Present sales, revenue and expenses reports and realistic forecasts to the management team
• Identify emerging markets and market shifts while being fully aware of new products and competition status
• Managing & plan for daily corporate sites visits
• Preparing daily sales & revenue report

Catering duties & responsibilities:

• Determining customer requirements and proposing catering options
• Researching for new catering markets and promoting competitive and Negotiating in order signing a supplying meals contract
• Negotiating prices and preparing meticulous catering order forms
• Planning menus as per client employees’ nationalities and overseeing venue, equipment, food, and service preparations
• Tracking catering expenses and maintaining accurate records

Marketing duties & responsibilities:

• Manage and coordinate marketing and creative staff
• Lead market research efforts to uncover the viability of current and existing products/services
• Collaborate with media organizations and advertising agencies
• Brainstorm ideas for new campaigns
• Monitor current campaigns, ensuring their staff meets deadlines and complete necessary tasks
• Analyzing data to evaluate the success of marketing efforts and come up with new ideas to improve brand marketing and exposure

• Develop, implement, and track marketing programs such as email, social media, or digital campaigns, and events.
• Develop and implement effective sales and marketing strategies.
• Collaborate with other internal teams (Customer service and Sales) to develop and monitor strategic marketing initiatives.
• Analyze and report on the performance and efficiency of campaigns.
• Conduct market research and analyze trends to identify new marketing opportunities.
• Develop and create marketing materials, such as sales and product collateral, and ensure brand guidelines are met.
• Write, proofread, and edit creative and technical content across different mediums.
• Work with external agencies and vendors to execute marketing programs.
• Preparing and arranging educational trip schedule for students.
• Write a monthly and weekly activities report.
• Identify potential clients and build strong relationships to boost business growth.
• Coordinate with the marketing team to create effective promotional materials.
• Assist in outbound or inbound marketing activities by demonstrating expertise in various areas (content development and optimization, advertising, events planning etc.)

• Prepare contractual agreement as per modern research methods with knowledge of vendor’s ability to fulfill its requirements in accordance with company requirements.
• Collaborate with Contract Manager and, if necessary, with legal team if required.
• Ensure that the terms of contractual agreements written a language that is legally binding and in accordance with the laws.
• Make sure to check and validate the terms of or to terminate contracts as per requirement.
• Review contract terms and conditions to verify that they are in compliance with company policies and all applicable with Kingdom’s laws and regulations.
• Clearly explain contract terminology to vendors and other interested parties in simple and understandable language.
• Perform vendor evaluation as per requirement or after a periodic time frame.
• Proofread, edit, and fact-check legal documents for accuracy and consistency according to a style guide if provided by the client.
• Checking and verifying vendors’ documents and their validation.
• Organize of filing system and updating it in shared folder.

· Updating UFG Export file in shared folder.

· Creation of PR and internal follow up for PO in ERP system.

· Payment follow up with accounts.

· Follow up and obtaining invoices and BL/s.

• In addition to other online logistics, which deal with Logistic invoices system such ERP system.
• Coordinate with in-house sales team to promote accurate and timely processing of orders for customers.
• Provide assistance for maintaining logistics planning tasks.
• Scan orders into computer and track shipments across multiple channels.
• Approve time sheets associated with deliveries and pick-ups.
• Administer and maintain inventory control program systems.
• Support to update a logistics shipping and contract policies, procedures, support plans and similar data.
• Follow up and monitor the performance of shipping entire fleet, routing and scheduling planning.
• Follow up and monitor the safety procedures with shipping teams and trucks drivers.
• Follow up a daily safety instruction in order avoid any incident issues.
• Compliance & follow up to ISO procedures for all documentations.

Training Duties & Responsibilities:

• Analyze the training needs for employees
• Preparing the annual training plan
• Communicating with international and domestic centers for courses and signing the contracts with them
• Determining training priorities (programs - trainees) and link them to the annual plan
• Monitoring the job knowledge and evaluation of employees
• Following ISO forms for all above points
• Preparing a monthly training report

Development Duties & Responsibilities:

• Preparing a development plan to identify the strength and weakness points of employees
• Monitoring the employees’ qualifications and documents as per the position
• Preparing a monthly testing plan for all employees’ levels
• Preparing employees development programs for writing report and solving problems
• Follow up on the development all company departments on how to save time and company resources with high quality
• Monitoring and updating of company and HR policy
• Updating MenaHR system setting

Recruitment Duties & Responsibilities:

• Recruiting employees’ as per a job competency to work in the company
• Following up a recruitment announcement and preparing an interview schedule
• Monitoring and updating of company organization chart
• Maintaining the Saudization percentage in the company so that it is not less than 50%
• Preparing an annual succession plan and recruiting manpower replacement
• Monitoring all new hired employees during the three-month probationary period
• Preparing a database for all contract employees and following up on it
• Following up on all government programs such as (Hadaf)
• Reviewing and updating all employees’ profiles
• Preparing a weekly recruitment report
• Monitoring all annual employees’ appraisals

• Provide support and follow-up work of the company and staff.
• Work collaboratively between departments to achieve the responsibilities of this position effectively in all business units.
• Tracking invoices.
• Clarification and review invoices.
• Creation SES (Service entry sheet) in SAP for vendor invoices.
• Distribution the invoices to departments for manager approval and release.
• Reviewing and updating contract invoices.
• Copying, scanning and storing documents.
• Manage the flow of documentation within the organization.
• Prepare a weekly report of my most important achievements

• ·Scheduling monthly transportation plan for driver’s shifts.
• Prepare and maintain transportation schedules and routes for drivers.
• Managing drivers & vehicles distribution.
• Planning Inspection and preventive maintenance schedule.
• Representing Hanco Co. at Sabic affiliates (Yansab)
• Preparing transportation activity reports.
• Preparing weekly and monthly vehicle maintenance reports.
• Ensure that all vehicles are properly serviced and maintained.
• Following up financial statements & settlement.
• Following up of invoices and payment progress and Sabic SES (Service entry sheet).
• Following up of and monitoring vehicle service stickers, spare keys, MVPI, vehicle registrations expiry, renewal, insurance and gate pass, vehicle contract termination and expiry.
• In addition to other online logistics, which deal with Shard services request system, online transportation request service & SAP and GPS system
• Supervise and manage a team of drivers and dispatchers, ensuring that workflow.
• Monitor driver and vehicle logs and schedules to ensure compliance with regulations.
• Resolve any issues or problems that arise during the transportation process, including accidents or delays.
• Resolve transportation-related issues and conflicts
• Develop and implement transportation policies and procedures to ensure compliance with transportation regulations and company standards.
• Manage the budget for the transportation department and make recommendations for cost-saving measures.
• Provide training and development opportunities for drivers and dispatchers.
• Oversee and manage transportation operations
• Follow up a daily safety instruction in order avoid any incident issues.
• Compliance & follow up to ISO procedures for all documentations.

Business development:

• Identify and prospect new business opportunities, including corporate accounts, group bookings, and event inquiries, through cold calling, networking, and research to expand the hotel’s client base and revenue streams.

Client relationship management:

• Build and maintain strong relationships with existing clients, corporate accounts, travel agencies, event planners, and industry partners, serving as the main point of contact and addressing client needs and inquiries effectively.

Sales presentations:

• Prepare and deliver compelling sales presentations, proposals, and pitches to prospective clients, highlighting the hotel’s unique selling points, facilities, and services to secure new business and drive revenue growth.

Negotiation and contracting:

• Negotiate contracts, rates, and terms with clients, ensuring mutually beneficial agreements that meet both the client’s needs and the hotel’s revenue objectives, and finalize bookings in accordance with hotel policies and procedures.

Market analysis:

• Conduct market research and analysis to identify trends, competitive positioning, and opportunities for growth in target market segments, and provide insights and recommendations to inform sales and marketing strategies.

Event planning and coordination:

• Collaborate with the events team and clients to plan, coordinate, and execute events, meetings, and conferences held at the hotel, ensuring seamless execution, exceptional service, and guest satisfaction.

Revenue forecasting:

• Forecast and track sales performance, revenue projections, and booking trends, providing regular reports and updates to senior management to inform decision-making and strategic planning.

Sales collateral and marketing support:

• Assist in the development of sales collateral, promotional materials, and marketing campaigns to support sales efforts and enhance the hotel’s visibility and brand awareness in the market.

Customer service:

• Provide excellent customer service and support to clients throughout the sales process, from initial inquiry to post-event follow-up, ensuring a positive experience and building long-term relationships with clients.

· Marketing for products to prospective client.

· Achieving monthly sales quotas/targets.

• Expansion of Sales for the principal market accounts succeeded
• Preparing daily sales & revenue report
• Collaborate with other departments, including revenue management, operations, and marketing, to align sales efforts with overall organization objectives, share information, and coordinate activities to maximize revenue opportunities.
• Negotiate contracts, rates, and terms with clients, ensuring mutually beneficial agreements that meet both the client’s needs and the organization revenue objectives, and finalize policies and procedures.
• Ensure the availability of stock for sales and demonstrations.
• Keep up on industry trends, competitor behavior, and customer preferences.

• Analyze requirements for Visa processing.
• Coordinating with Saudi embassy for handling visas of Umarh & Hajj.
• Make and check decisions and provide advice and guidance for the core team.
• Check and verify the fee status classification of applicants.
• Undertake such other reasonable responsibilities and tasks, commensurate with the position, as may be assigned by the Assistant Registrar: Admissions and Visa Compliance.