Sara Freiman
Dhahran,Saudi Arabia
Summary
Tech-forward Executive Assistant with over 10 years of experience supporting C-suite executives and leadership teams in high-growth environments. Proven track record of managing complex global schedules, international travel, and cross-functional initiatives with high discretion. Skilled at leveraging modern AI tools and workflow automation to streamline daily operations, drive efficiency, and keep leadership aligned on core strategic goals.
Overview
4
4
Languages
2
2
years of post-secondary education
12
12
years of professional experience
Work history
Executive Assistant to CEO
Saudi Aramco, SOFON Industries
Dhahran, Saudi Arabia
10.2025 - Current
- Executive Support & Operations: Act as the primary point of contact and right-hand to the CEO, managing a constantly changing calendar, complex international travel, and daily C-suite priorities.
- Smart Workflow Automation: Set up automated workflows using Aramco's internal AI tools (MetaBrain) to turn meeting notes into instant summaries, keeping key facts, action items, and decision tracking for leadership.
- Strategic Alignment: Spend roughly 20% of my time working directly with key managers to make sure team projects stay aligned with the CEO's goals and company strategy.
- Executive Communications: Draft high-level announcements, internal memos, and company updates on behalf of the CEO to keep teams informed and aligned.
- Process Improvement: Streamlined cross-department approval processes, eliminating delays and expediting decision-making for executive reviews.
Executive Assistant, Nordic Office Manager & Events Manager
EcoOnline AS
Oslo, Norway
02.2021 - 09.2025
- C-Suite Support: Handled daily executive operations for the CEO, including inbox management, fluid scheduling, and complex travel arrangements. Prepared board decks, investor presentations, and meeting agendas; served as official minutes keeper; and made sure action items were followed up on and completed.
- Operations & Facilities: Managed daily office operations, facilities, vendor contracts, and workplace safety compliance across the Nordic offices.
- Events & Special Projects: Planned and executed all the internal company events and special projects from end to end, keeping everything on schedule and within budget.
- Internal Communications: Drafted clear executive-level communications and company updates to maintain transparency across teams.
Executive Assistant to Management Teams
Orkla ASA
Oslo, Norway
09.2018 - 01.2021
- Executive Support: Supported leadership teams by coordinating calendars, arranging travel, and managing expenses across Orkla Confectionery & Snacks and Orkla Foods Nordic & Baltics.
- HR & Project Coordination: Coordinated sensitive HR projects, including bonus structures and payroll support, ensuring confidentiality and accuracy.
- Tech & Digital Rollouts: Led rollout and onboarding of Microsoft Teams across departments, enhancing remote collaboration effectiveness.
- Internal Communications: Managed and edited content for the company intranet to improve employee engagement and communication across regions.
Office Manager
EGGS Design
Oslo, Norway
02.2018 - 08.2018
- Workplace Operations: Streamlined office logistics, vendor relationships, and maintenance to create a smooth work environment.
- Event Management: Coordinated internal team gatherings and client-facing events, overseeing budgets and logistics to enhance engagement and brand presence.
- HR: Onboarding, offboarding, and everything related to HR.
Administrative Coordinator
KPMG AS
Oslo, Norway
02.2017 - 01.2018
- C-Suite Support: Provided direct operational support to the Head of Audit, overseeing calendar scheduling, executive travel, and high-stakes meeting preparation.
- Document & Report Preparation: Drafted, formatted, and prepared high-level executive documents, agendas, and financial presentations for partners and senior leadership.
- Quality & Compliance: Reviewed financial reports and client communications for accuracy, brand compliance, and presentation quality.
Administrative Sales Assistant
Veritas Technologies LLC (Formerly Symantec)
Oslo, Norway
08.2014 - 01.2017
- Event & Sales Support: Organized and supported sales events, prepared reports, and analyzed financial data to support business goals.
- Sales Operations & CRM: Maintained and optimized Salesforce records, providing actionable data and report analysis to boost sales force efficiency.
Education
Business Economics
Livets Ords Gymnasium
01.2001 - 01.2003
Skills
- Operations management
- Executive communication
- Workflow automation
- Project and time management
- Technical Stack: MS Office 365 (Superuser), Slack, Jira, Notion, Trello, Miro, Monday, CoPilot, Loop, HiBob, Salesforce, SAP, Adobe Suite, Visma
Languages
Swedish
Native
English
Fluent
Norwegian
Fluent
French, Italian & Spanish
Intermediate
References
References available upon request.
Timeline
Executive Assistant to CEO
Saudi Aramco, SOFON Industries
10.2025 - Current
Executive Assistant, Nordic Office Manager & Events Manager
EcoOnline AS
02.2021 - 09.2025
Executive Assistant to Management Teams
Orkla ASA
09.2018 - 01.2021
Office Manager
EGGS Design
02.2018 - 08.2018
Administrative Coordinator
KPMG AS
02.2017 - 01.2018
Administrative Sales Assistant
Veritas Technologies LLC (Formerly Symantec)
08.2014 - 01.2017
Business Economics
Livets Ords Gymnasium
01.2001 - 01.2003