Seraj Ahmad Khan

Ø Looking take care of Mobilization & demobilisation of worker and staff

Ø Handling all Business Email Correspondences between Sponsor & Agencies

Ø Develop Photocopies / Binding and transmitting of documents as part of Contractor’s submission

Ø Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them

Ø Handling all Inter Branch Coordination via Email & Tele conversations

Ø Drafting Legal /Business Letters to various Embassies, Govt Bodies and Employments Agreements/ Contracts etc.

Ø Handling & Supervision of purchasing & Distribution of Office Supplies

Ø Handling Office Maintenance/ AMC renewals/ Accommodation Contracts Transportation Department Supervision of the Housekeeping Department.

Ø Answering employee requests and questions & implement new employee hiring processes

Ø Manage and Coordinate with the recruitment and interview processes the performance review and termination processes

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

• Managed office supply inventory, performing stocktake duties and ordering additional supplies to meet staff needs.
• Effectively managed incoming and outgoing mail to maximise office efficiency.
• Interacted with customers professionally by phone, email and in-person to deliver accurate service information.
• Liaised with customers to resolve enquiries, appointment requests and billing questions.
• Organised physical files and digitised records to support ease of access and GDPR compliance.
• Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
• Audited and processed travel expense claims for executives.

• Dealt with routine enquiries at reception or by telephone and referred more complex matters to appropriate members of staff.
• Kept and maintained accurate filing system for preservation of office information.
• Called maintenance team to perform repairs and inspections on office equipment.
• Typed and proofread documents produced by other staff members.
• Assisted managers in compiling and organising materials for meetings.
• Provided printing, photocopying scanning support to colleagues.
• Ordered office supplies and researched new deals and suppliers.
• Made travel arrangements and booked accommodation for staff members.
• Coordinated and facilitated company social outings and lunches, showing up to event venues in advance to make preparations.
• Handled scheduling of meetings and calendar management for senior staff.
• Took detailed minutes at meetings following instructions from senior team members.