Seyed Thamsudeen

• Monthly Payroll Processing through Mudad Service
• Issuing and Renewing Employment Contracts through Qiwa Service
• Issuing and Renewing Resident Permits (Iqama) through Qiwa and Muqeem Service
• Issuing and Extending Business Visit Visa's through Muqeem Service
• Periodic Check of MOL and Qiwa to apply additional Visa's if require for Branch
• Periodic Check to renew Certificates of CR, Sagia, Chamber, Municipalities, Waseel, Civil Defence Etc.,
• Maintenance & Repair of Office Facilities and Equipment's
• Co-ordinate with Government Relationship Officers for Smooth Functioning of Branch
• Monitoring Proper Welfare for Employees such as Catering, Transportation, House Keeping, Entertainments Etc.,
• Formulates and administers department budget through efficient and responsible spending and regular monitoring
• Co-coordinating with Site Managers/Project Managers for smooth functioning of site & their deliverables
• Provides regular reports to Head Office regarding result of operations of department
• Managing and controlling all Admin Department staffs on daily basis
• Develops and implements effective ways to enable continuous learning and development of Admin staff
• Evaluated documents, briefs & report submitted by subordinate staff
• Controlled, monitored and documented administrative processes and procedures

Additional Job Assigned in Field of Finance & Accounts are listed below :

• Maintaining Cash Books & Bank Books
• Maintaining Ledgers of Suppliers / Vendors
• Submission of Payment Advice to Banks for Dues of Suppliers / Vendors / Contractors
• Co-Ordinate with Auditors for Submission of Quarterly Vat and Tax Filings on time
• Co-Ordinate with Auditors for Refunds from Zatca (If Payable)
• Co-Ordinate with Corporate Accounts / Finance Dept for Reconciliation of Ledgers (Suppliers / Vendors / Contractors)
• Submission of Projects Payable and Receivable Reports on Weekly and Monthly basis to Management
• Issuance of Project Invoices to Clients in line with Government Requirements and Regular Follow Up for Payments

• Maintain and updating diary / schedule of meetings for Project Director with Clients / Consultants / Contractors etc.,
• Receiving requests for meetings and appointments, updated calendar and organized spaces and materials
• Specialization in handling Correspondence from Clients / Consultants / Contractors etc.,
• .Arranging internal meetings, Taking minutes & distributing agenda to concern gentlemen’s
• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees
• Determine matters of top priority and handles accordingly
• Making travel arrangements and hotel reservations for guests & foreign delegates
• Planning and preparing monthly / weekly reports pertaining to finance required for maintaining site office petty cash
• Specialization in handling back office operations, confidential mails / sensitive documents, monthly billing, etc.,
• Coordinate with HR / PR on regular basis for Resident Permits of onsite employees submitted for renewal and for newly joined employees
• Receiving request letters from site employees like Salary Revision, Promotion, Salary Advance, Emergency Loan etc., for approval of project director and will forward same to HR department for processing
• Conducting Exit Interview for onsite employees who have given resignations before submitting paper in HR Department
• Greeting visitors in person or on telephone; answering or referring inquiries
• Any other ad-hoc administrative jobs assigned by Project Director from time to time