Shahinaz Eshtiyak Jan

• Accomplished multiple tasks within established timeframes.
• Managed and motivated employees to be productive and engaged in work.
• Coordinate, organize university visits for national and international partners and other stakeholders.
• Develop the potential visits, including meetings, tours, and events.
• Collaborate with academic departments and units to arrange meetings and activities.
• Ensure that visits are aligned with the university's strategic objectives.
• Sustain strategic relationships with those national and international universities/ industries to maintain the department’s goal

Develop, Standardize, and Monitor Relationship

• Monitor the protocols of the relationship with strategic partners, or guests.
• Design protocols to maximize the quality experience of the guests/ visitors relative to their cultural, or honorary position.
• Guide events, engagements, and visits towards the correct etiquette and cultural expectations to help foster important relationships.
• Maximized performance by monitoring daily activities and mentoring team members.
• Cross-trained existing employees to maximize team agility and performance.

• Creating and building the VIP list of invitees based on a well-organized criterion of selection from governmental, non-government educational and industrial sectors across the kingdom and other parties/ stakeholders in KSA and outside KSA both Saudis and non-Saudis
• Such VIP's from Ministries, Universities, Commissions, Initiatives
• Planning and executing visits for graduate students and leaders from educational and industrial sectors both national and international
• Organize potential meetings and ceremonies for academic partnerships for future collaborations and engagements
• Setting up meetings for VIP's with concerned senior leadership at KAUST to build and strengthen the relationships to achieve the goal of successful strategic collaborations parcel with the vision 2030

• Leads role identifying skill gaps across the government and industry and develop training programs to help address those gaps in partnership with leading global institutes
• Develop and manage initiatives and programs to support KAUST's objective of growing the capacity, experience of Saudi nationals through collaborations with in-Kingdom entities
• Manage 4 In-Kingdom Career Launch Programs, KAUST Saudi Leadership Program and the Quality of Saudi Student Experience program.
• Managed and motivated employees to be productive and engaged in work.
• Built high-performing teams through effective recruitment, onboarding, and talent development initiatives.

• Being the focal point of contact to reach the Presidents & Rectors of the in-kingdom universities, Industries as well as Saudi Cultural Missions abroad
• Have a central role in the outreach for VIP's and high delegation visits
• Responsible for the KAUST Saudi Leadership Program (2015-2020), program focuses on the strategic impact and aims to enhance the capacity of Saudi female leaders to drive change in their institutions & the kingdom
• Organized and worked for the Scientific Research for Saudi Institution (SRSI) and KAUST Gifted Student Program (KGSP): Assist in the interview of the students, meet & greet, give a presentation about KAUST to the students and organize tours
• Organizing visits within KAUST for academics & students
• Organizing tours and accompanying high international delegates
• Organizing the Career Fair & Company Day at KAUST: In-Kingdom Career Launch Program (IKCLP) is responsible for providing a connection for premier organizations (Industry & Educational) in the kingdom to KAUST talented students, postdocs and researchers
• Accompany high delegates (Saudi/ non-Saudi) in the kingdom or from abroad to visit to Saudi Universities to facilitate collaborations with KAUST related to research and education: Accompanied Prof Carolee J Winstein, Biokinesiology and Physical Therapy at University of Southern California and Prof Katharina Kohse, CCRC Scientific Advisory Board member, University of Bielefeld, Germany to visit KAU and PNU

• Handled all KAUST sensitive & important correspondences (incoming/outgoing, confidential, non-confidential letters, agreements, contracts, etc.) to facilitate solving issues for KAUST Management
• Created a system of documentation & archiving benchmark with Saudi Aramco
• Responsible for the weekly & monthly reports of GA department and handling the Development Plan for GA Staff
• In addition, working as a Leader of Professional Development: Identified the learning needs of GA & Security employees to maintain efficiency of their performance
• Set a criterion for learning & training, encourage employees to develop their skills and to be enrolled in different training programs at KAUST and abroad
• Coordinating with HR & other training institutions in Saudi to design training programs that develop the skills of the staff.

• Working closely with the Director of GA, issuing visas for KAUST members and visitors, followed up with Embassies in-kingdom & abroad to facilitate visa related matters
• Handling the tour in the kingdom for KAUST new senior staff & visitors and giving orientation about the university and Saudi culture
• Contacting Saudi Embassies & Consulates abroad travelled and met officials to facilitate KAUST visa matters related to students, academics and employees.

• Set and plan workshops and conferences for businesswomen, informed them with the latest business ideas/ projects locally and internationally
• Also, finding solutions for any obstacles they might face

• Communicating with businesswomen help and support them to start their business and to facilitate difficulties in the field of trade in the Saudi market.
• Completed bi-weekly payroll for 7 employees

• Set up and coordinated with the Director of the Center to do different educational training programs, workshops, conferences based on the needs of the faculty & students for development of the academic & student in the university and to share knowledge
• Those programs run by trainers from Saudi as well as countries abroad
• Contacting Saudi as well as foreign trainers from different countries abroad to do such programs.