SHAHJADA HUSAIN
Riyadh,Saudi Arabia
Summary
Loyal employee with solid understanding of training and mentoring employees. Dedicated team player, proactive and hands-on in task completion.
Skilled procurement professional with proven success in developing procurement plans that maximize cost effectiveness and increase purchasing power. Experienced in advising and guiding management teams to support decision-making.
Takes on challenging new role harnessing interpersonal skills, collaboration and problem-solving. Driven to deliver high-quality service and consistent results.
Overview
3
3
Languages
5
5
years of post-secondary education
10
10
years of professional experience
Work history
Sr. Procurement Officer
MENASCO CONTRACTING CO. (MEP- ELCTROMECHANICAL)
Riyadh, SAUDI ARABIA
2025.03 - Current
- Using Epromis ERP system for all Procurement cycle including BOQ & Non-BOQ items, For BOQ submittal approval tracking using Aconex Oracle.
- Manage end-to-end procurement activities for MEP projects,
- Including HVAC, Electrical, Plumbing, Fire Fighting, ELV, and other MEP materials and equipment, including Non- BOQ like Consumables ,Asset Tools, Rental Vehicles , heavy equipment's, Portacabin, Manpower's , Sub- contractors etc.
- Review project specifications, BOQ, drawings, material submittals, and approved vendor lists to identify procurement requirements.
- Prepare and issue RFQs/RFIs to approved suppliers and subcontractors and obtain competitive technical and commercial quotations.
- Source and evaluate local and international suppliers based on price, quality, delivery schedule, technical compliance, and payment terms.
- Prepare Comparative Statements (CS) and conduct commercial evaluations to support procurement decisions and cost optimization.
- Coordinate with Engineering, Project, QA/QC, Planning, Finance, and Site teams to ensure materials are procured according to project requirements.
- Coordinate technical evaluation and material submittal approval with consultants, clients, and engineering teams.
- Negotiate prices, lead times, payment terms, warranties, and other commercial conditions with suppliers.
- Prepare Purchase Orders (POs) and ensure approvals are obtained in accordance with company procurement procedures.
- Monitor PO status, supplier acknowledgements, manufacturing progress, and delivery schedules to ensure timely material availability at site.
- Follow up with suppliers for material inspection, testing, documentation, and delivery as per project requirements.
- Coordinate with Logistics and Warehouse teams for transportation, receiving, inspection, and proper storage of materials.
- Maintain accurate procurement records, including RFQs, quotations, comparative statements, POs, delivery notes, invoices, and supplier documentation.
- Develop and maintain strong relationships with MEP manufacturers, suppliers, distributors, and subcontractors.
- Identify alternative suppliers and equivalent materials to minimize procurement risks and avoid project delays.
- Support cost-saving and value-engineering initiatives without compromising quality, specifications, or project requirements.
- Monitor procurement schedules and provide regular procurement status reports, material tracking reports, and outstanding PO reports to management.
- Ensure procurement activities comply with approved project specifications, company policies, budgets, and contractual requirements.
- Handle expediting activities and resolve issues related to delayed deliveries, shortages, quality problems, and non-conforming materials.
- Coordinate with Finance and suppliers regarding invoices, payment certificates, advance payments, and commercial issues.
- Support project management in identifying long-lead items and developing procurement strategies to meet project milestones.
- Evaluate supplier performance based on quality, delivery, responsiveness, pricing, and after-sales support.
- Utilize ERP/procurement systems for PR, RFQ, quotation evaluation, PO processing, material tracking, and procurement reporting.
- Lead and guide junior procurement staff and ensure efficient execution of procurement activities.
- Ensure continuous improvement of procurement processes through supplier development, strategic sourcing, cost control, and process optimization.
- Along with expediting the all orders based on system, preparing weekly basis report for orders & Contract to submit with top management.
Senior procurement officer
ALKAWTHER MANUFACTURING CO.
Jeddah, Mecca Region
2017.02 - 2025.03
- Maintaining PO-PR, SO-SR weekly report overall for the department and share with management for their review and information about order ETA along with pending PR/SR report with valid reason . As well as Weekly Material Tracking Sheet (MTS )as per Projects
- Handling Projects As currently NWC Manfouha Project, NWC Sakaka Project, NWC Chlorine Jeddah, Makkah & Taif project , SWCC JEEDAH, SEC PP10 Riyad & Jeddah project, NWC Albaha Project, MAADEN for Trading items along with Internal company Industrial chemical supplies company)all types of materials as per BOQ as per requested brand and approve by client, as well as arranged supplier Prequalification Data, Quotations, Datasheet, for client Pre-Approval.
- Having experience to purchase Local /Overseas almost All types of Chemicals which use for STP/WTP/RO, along with Mechanical Equipment's and Spares items, Electrical Equipment's and Spares items items, Instruments items , Cpvc, Cpvc, Pvc, hardware's, Tools ,Resins, Membranes, Sand Media, Raw Materials for Factory and Cartridge filter Manufacturing, IT Required, Facility Required, Services handling like design engineering for Projects, Third Part Inspection, Material testing Inspector services, NSF, ISO certificate provider, Civil supplier, Manpower Supplier, Lab chemicals and Lab Instrument Calibration, environmental Services, Pest Control Services etc.
- Familiar with with ERP system like Microsoft Dynamics, Oracle, Zoho books , Tally ERP
- Current Order Process as Follow:
- Receive and review purchase requisitions/service request, ensuring all necessary info is present and accurate.
- Purchase Requisition shared with at least 4-5 supplier for Quotations.
- Maintaining Credit Supplier List
- IRFQ handling for Trading Business Unit
- For PR/SR Compulsory to receive at least 3 quotations within 5 days deadline and make comparison sheet based on obtained quotation.
- Along with which quotation suitable for material negotiate for special discount.
- Maintain the Saving sheet for each purchase/service Requestion to submit the team effort monthly basis.
- In case of advance payment as per Order term create payment request after management approval submit to finance to pay.
- Issue LC request as per PO term and maintain on LC request sheet with reference number to follow up with finance department to update the LC open status to share Draft copy with supplier for Review and Confirmation.
- Familiar With LC Required Documents for Bank
- Create and issue purchase orders service orders to vendors within timelines.
- Overseas materials follow up for Commercial Invoice with mentioned HS code, Packing list, Bill of Leading/AWB/Truck Consignee , Certificate of Origin to issue Saber Certificate.
- Overseas material logistics by forwarder follow-up and tracking the material till deliver, approved Incoterm by management, CIF,DDP, EX-work.
- Worked with department heads to determine requirements for procurement activities.
- Maintained strong working relationships with suppliers and vendors to obtain favorable contract terms.
- Obtain required approvals and ensure adherence to company purchasing policies.
- Maintain accurate and complete purchase order documentation.
- Build and maintain positive relationships with key vendors.
- Negotiate and manage vendor contracts to ensure favorable terms and conditions.
- Coordinated with inventory control to determine purchasing needs with high degree of accuracy.
- Delivered tactical cost savings by negotiating advantageous terms and conditions for new contracts.
- Reviewed proposals and submitted reports to procurement heads for selection.
- Established delivery schedules to keep stores fully stocked.
- Assisted with staff development by implementing effective, hands-on training programs for new employees, maximizing performance and engagement from day one.
- Resolve vendor issues and inquiries promptly and effectively.
- Stay informed about market trends and potential new vendors.
- Research and recommend new vendors and products.
- Participate in continuous improvement initiatives to streamline purchasing processes.
- Track order status with vendors and proactively address any delays or discrepancies.
- Follow up on deliveries and ensure receipt of ordered items.
- Verify deliveries match purchase orders and specifications.
- Follow up with store in charge to issue product receive in the system
- Process invoices for payment according to agreed-upon terms.
- Maintain accurate records of all purchase orders and invoices.
- Mentored and motivated junior procurement staff to consistently meet and exceed department KPIs.
- Represent the company at industry events and conferences.
- New vendor creation with required document VAT Certificate, CR, National Address and Bank details along with compulsory we have special format vendor Pre-qualification form to filled out by new supplier,
Education
Master of Business Administration - Specialization- Supply Chain Management (Procurement & Logistics)
AMITY UNIVERSITY NOIDA
INDIA 2024.07 - 2026.06
Bachelor of Commerce - COMMERCE
DDU UNIVERSITY GORAKHPUR
INDIA 2010.06 - 2013.07
Skills
- Microsoft Dynamics AX
- Aconex Oracle
- Epromis ERP
- Tally ERP
- Advance Excel, (Vlookup, Pivot Table Slicer etc),
- Goods procurement
- Risk Management
- Contract management
- High-value project management
- Calm under pressure
- Contract Law
- Contracts development
- Commercial negotiation
- Supply chain assistance
- Project budget control
- Material resource planning
- Supplier performance evaluation
- Supply chain understanding
- Knowledge of global sourcing
- Sourcing and procurement innovation
- Procurement strategy development
- RFP and RFQ development
- Purchasing software proficiency
- Contract negotiation
- Private sector procurement
- Supply chain management
- Budget control
- Advanced Excel knowledge
Languages
English
Advanced
Arabic
Intermediate
Hindi
Intermediate
Timeline
Sr. Procurement Officer
MENASCO CONTRACTING CO. (MEP- ELCTROMECHANICAL)
2025.03 - Current
Master of Business Administration - Specialization- Supply Chain Management (Procurement & Logistics)
AMITY UNIVERSITY NOIDA
2024.07 - 2026.06
Senior procurement officer
ALKAWTHER MANUFACTURING CO.
2017.02 - 2025.03
Bachelor of Commerce - COMMERCE
DDU UNIVERSITY GORAKHPUR
2010.06 - 2013.07