Motivated Document Controller with over 13 years of organizational
expertise. Exceptional at providing services in the area of operations
documentation management. Proven track record in the successful
implementation of automated systems for document generation, while
maintaining a keen focus on accommodating future updates and
modifications. Strong commitment to ensuring accuracy, accessibility, and
compliance within document control processes.
Overview
11
11
years of professional experience
1
1
Language
Work history
Document controller
RIYADH, Glasshouse Company Limited
06.2014 - 08.2020
Maintain Document Integrity: Ensure the accuracy and integrity of
documents by meticulously copying, scanning, and securely storing
them, preserving their quality and legibility
Quality Control: Thoroughly review and edit files, such as contracts, to
guarantee their accuracy, consistency, and compliance with established
standards and regulations
Technical Document Management: Take charge of reviewing and
updating technical documents, including manuals and workflows, to
reflect the latest information and best practices, enhancing the
organization's efficiency
Internal Distribution: Facilitate effective communication by distributing
project-related copies of documents to relevant internal teams,
fostering collaboration and alignment across departments
Dual Records Management: Expertly manage both physical and digital
records, ensuring seamless access to information and fostering a well-
organized document repository
Template Creation: Contribute to future efficiency by creating
standardized templates for various document types, streamlining the
process of document creation and ensuring consistency in formatting
Prompt Retrieval: Efficiently retrieve files as requested by employees
and clients, contributing to smooth operations and excellent customer
service
Document Flow Management: Oversee the entire lifecycle of documents
within the organization, from creation and revision to approval and
archiving
Implement efficient processes to ensure the accurate and
timely flow of documentation
Version Control: Implement and manage version control procedures to
prevent confusion and ensure that the most up-to-date versions of
documents are readily accessible to authorized personnel
User Training: Assist in training employees on document management
systems, ensuring that they understand how to properly create, edit,
store, and retrieve documents according to established protocols
Compliance Monitoring: Regularly audit document control processes to
ensure adherence to regulatory requirements and internal policies,
identifying areas for improvement and implementing necessary
changes
Confidentiality Management: Maintain strict confidentiality of sensitive
documents and information, ensuring that access is restricted to
authorized individuals only
Collaboration: Collaborate closely with cross-functional teams,
including project managers, engineers, and administrative staff, to
ensure effective document management throughout projects and
organizational processes
Continuous Improvement: Continuously seek opportunities to optimize
document management processes, exploring new tools and
technologies to enhance efficiency and accuracy
Document Tracking: Implement systems for tracking the movement and
status of documents, enabling real-time visibility into the progress of
projects and processes
Emergency Preparedness: Contribute to disaster recovery plans by
ensuring the availability of backup documents and data, minimizing
potential disruptions to business operations.
Executive Secretary
Glasshouse Company Limited
RIYADH
05.2009 - 06.2014
Prepare spreadsheets and reports
Manage various administrative tasks
Maintain legal collection within the office
Create complex documents and reports using word processors
Collaborate with Sourcing Analyst for sourcing strategies
Handle general correspondence and maintain records
Manage customer inquiries and quotations
Handle incoming calls, emails, faxes, and routing
Supervise multiple company locations
Prepare LC documents for shipments and liaise with banks
Arrange visas, appointments, and travel for General Manager
Coordinate with ISO Consultants, serving as MR
Maintain company records and master lists
Obtain approvals and resources as required
Work Experience
Review and update Quality Management System documentation
Issue and update relevant documents
Identify and address Non-Conformance Reports (NCRs)
Close NCs and maintain records as per procedures
Proficient administration skills
Exceptional attention to detail
Effective collaboration with colleagues
Strong customer service acumen
Proactive initiative-taking ability
Proficiency in the English language
Capacity to perform well under pressure with analytical acumen
Dedication to continuous improvement
Enthusiasm for continuous learning
Exemplary organizational prowess
Impeccable focus on detail
Adeptness as a team player
Masterful time management and prioritization skills
Skillful and articulate communication
High adaptability to changing circumstances.
Aconex
Senior Document controller
Albawani Co. Ltd
Provided crucial support for document control and managed Project
documents efficiently
Conducted thorough proofreading of filenames, titles, and submittal
details, resulting in streamlined submittal processes and a reduction in
rejections
Assured the completeness and accuracy of all documents and reports,
maintaining a detailed and organized log for easy reference
Uploaded diverse types of drawings including Shop Drawings and As-
Built Drawings across various disciplines such as Electrical, Mechanical
Architectural, Civil, and Facade
These were transmitted via platforms
like Aconex and Workflow to consultants for timely submission
Taken charge of the preparation and verification of HSE (Health, Safety,
and Environment) documents, encompassing Site Observation Reports
PMC Walkthrough, Weekly and Monthly HSE Reports, Compliance
Inspection Reports, HSE Method of Statements, Construction Safety
Plans, Heat Stress Plans, and Fire Risk Assessments
These documents
were meticulously uploaded and transmitted to Clients and Consultants
Managed compliance with regulatory requirements and provided crucial
support during audits by meticulously completing and submitting
accurate paperwork
Collaborated closely with project teams, vendors, and third parties,
ensuring smooth documentation flow, handover processes, and project
close-outs
Prepared a wide array of project-specific documents such as WIR (Work
Inspection Request), MIR (Material Inspection Request), MAR (Material
Approval Request), PQD (Pre Qualification Documents), NCR
(Non-Conformance Reports), STR-CAL (Structural Calculations), MES
(Method of Statement), ATP (Authority to Proceed), DPR (Daily
Progress Reports), TAC-MES (Testing and Commissioning MES), RFI
(Request for Information), and Weekly QA/AC reports, aligning with
project director, team, or client requirements
Efficiently transmitted documents, managed revisions and change
tracking, while ensuring the accuracy and integrity of the document log
Spearheaded the management of training courses, setup, and
maintenance of document control systems, contributing to the
enhancement of overall system efficiency
Created, updated, and managed various documents, charts, tables, and
mail merges utilizing a range of software programs
Provided assistance in troubleshooting and recovering corrupt
documents and files, ensuring minimal disruption to workflow
Facilitated the upload of company procedures and policies to EDMS
(Electronic Document Management System), routing them for approval
and necessary training
Identified and rectified lagging operational processes, boosting system
efficiency and effectiveness
Maintained an organized and clean control room, promoting efficient
document processing
Collaborated cross-functionally to gain consensus on procedural
documentation, actively contributing to the design and implementation
of corporate documentation standards, numbering conventions, and
templates
Worked closely with internal staff to process documents and facilitate
the closing of projects
Skillfully managed file archival and retrieval, ensuring swift access to
vital information.
Education
Bachelor - undefined
Magadh University
2007
Intermediate - undefined
Magadh University
2004
DCA - undefined
A.V High School
2002
Diploma - Computer Application
Skills
Meticulous attention to detail
Proficient problem analysis and solving skills
Dedicated to fostering strong employer-employee relations to enhance
Departmental productivity I adeptly address inquiries and concerns
Understanding employee needs and resolving issues effectively
Prioritize staff welfare, demonstrated through the development of
Comprehensive staff induction and training programs for both small and
Large groups
COMPUTER
Aconex
Typing Speed 50 WPM
Microsoft Office
(Excel,Word,Powerpoint)
WordPress ,TypeScript
Microsoft Outlook
Adobe Photoshop
Exploring distant
Lands
Getting lost in a good
Book
Capturing moments
Feeling the music Every kind of sport
Hobbies
Oracle University
Achievement Earned
Achievements (3)
The results are calculated based on international industrial standards to count typing speed For written English, the
Commonly accepted standard is a 5-stroke standard word, including spaces and punctuation marks
More information on the Typing Skills Certi cate is available at: typingtestcom/certi catephp
Typing Certificate
Typing Speed
48
WPM
Accuracy
93%
15 typos
Net Speed
45
Timeline
Document controller
RIYADH, Glasshouse Company Limited
06.2014 - 08.2020
Executive Secretary
Glasshouse Company Limited
05.2009 - 06.2014
Aconex
Senior Document controller
Albawani Co. Ltd
Bachelor - undefined
Magadh University
Intermediate - undefined
Magadh University
DCA - undefined
A.V High School
Diploma - Computer Application
Accomplishments
Aconex Specialist 22-Feb-25
Aconex Professional 24-Feb-25
Aconex Associate 24-Feb-25
TypingTest.com
Typing Skills Certificate!
TypingTest.com
This document hereby certi es that
Shahnawaj Khan
has successfully completed a certi ed Typing Skills
Test on 2024/9/29, with the following pro ciency
The certi cation test is available for the public at typingtest.com/certi cate.php
The certi cation test consists of 5 minutes of typing prede ned
Additional Information
Passport Details
AM TypingTest.com - Prove Your Typing Skills!
https://www.typingtest.com/certificate.php?acc=93&nwpm=45&gwpm=48&ncpm=229&gcpm=244&dur=300&time=300&chksum=21310&unit=wpm&kh… 1/1
ROUTE MOVEMENT CONTROLLER (Operations & System Integration) at SAUDI ARABIA BECHTEL COMPANY for Riyadh Metro Project Line-1 (Blue Line)ROUTE MOVEMENT CONTROLLER (Operations & System Integration) at SAUDI ARABIA BECHTEL COMPANY for Riyadh Metro Project Line-1 (Blue Line)