SHAHNAWAJ KHAN
Senior Document Controller
Riyadh,Saudi Arabia
Summary
Motivated Document Controller with over 13 years of organizational
expertise. Exceptional at providing services in the area of operations
documentation management. Proven track record in the successful
implementation of automated systems for document generation, while
maintaining a keen focus on accommodating future updates and
modifications. Strong commitment to ensuring accuracy, accessibility, and
compliance within document control processes.
Overview
11
11
years of professional experience
1
1
Language
Work history
Document controller
RIYADH, Glasshouse Company Limited
06.2014 - 08.2020
- Maintain Document Integrity: Ensure the accuracy and integrity of documents by meticulously copying, scanning, and securely storing them, preserving their quality and legibility
- Quality Control: Thoroughly review and edit files, such as contracts, to guarantee their accuracy, consistency, and compliance with established standards and regulations
- Technical Document Management: Take charge of reviewing and updating technical documents, including manuals and workflows, to reflect the latest information and best practices, enhancing the organization's efficiency
- Internal Distribution: Facilitate effective communication by distributing project-related copies of documents to relevant internal teams, fostering collaboration and alignment across departments
- Dual Records Management: Expertly manage both physical and digital records, ensuring seamless access to information and fostering a well- organized document repository
- Template Creation: Contribute to future efficiency by creating standardized templates for various document types, streamlining the process of document creation and ensuring consistency in formatting
- Prompt Retrieval: Efficiently retrieve files as requested by employees and clients, contributing to smooth operations and excellent customer service
- Document Flow Management: Oversee the entire lifecycle of documents within the organization, from creation and revision to approval and archiving
- Implement efficient processes to ensure the accurate and timely flow of documentation
- Version Control: Implement and manage version control procedures to prevent confusion and ensure that the most up-to-date versions of documents are readily accessible to authorized personnel
- User Training: Assist in training employees on document management systems, ensuring that they understand how to properly create, edit, store, and retrieve documents according to established protocols
- Compliance Monitoring: Regularly audit document control processes to ensure adherence to regulatory requirements and internal policies, identifying areas for improvement and implementing necessary changes
- Confidentiality Management: Maintain strict confidentiality of sensitive documents and information, ensuring that access is restricted to authorized individuals only
- Collaboration: Collaborate closely with cross-functional teams, including project managers, engineers, and administrative staff, to ensure effective document management throughout projects and organizational processes
- Continuous Improvement: Continuously seek opportunities to optimize document management processes, exploring new tools and technologies to enhance efficiency and accuracy
- Document Tracking: Implement systems for tracking the movement and status of documents, enabling real-time visibility into the progress of projects and processes
- Emergency Preparedness: Contribute to disaster recovery plans by ensuring the availability of backup documents and data, minimizing potential disruptions to business operations.
Executive Secretary
Glasshouse Company Limited
RIYADH
05.2009 - 06.2014
- Prepare spreadsheets and reports
- Manage various administrative tasks
- Maintain legal collection within the office
- Create complex documents and reports using word processors
- Collaborate with Sourcing Analyst for sourcing strategies
- Handle general correspondence and maintain records
- Manage customer inquiries and quotations
- Handle incoming calls, emails, faxes, and routing
- Supervise multiple company locations
- Prepare LC documents for shipments and liaise with banks
- Arrange visas, appointments, and travel for General Manager
- Coordinate with ISO Consultants, serving as MR
- Maintain company records and master lists
- Obtain approvals and resources as required
- Work Experience
- Review and update Quality Management System documentation
- Issue and update relevant documents
- Identify and address Non-Conformance Reports (NCRs)
- Close NCs and maintain records as per procedures
- Proficient administration skills
- Exceptional attention to detail
- Effective collaboration with colleagues
- Strong customer service acumen
- Proactive initiative-taking ability
- Proficiency in the English language
- Capacity to perform well under pressure with analytical acumen
- Dedication to continuous improvement
- Enthusiasm for continuous learning
- Exemplary organizational prowess
- Impeccable focus on detail
- Adeptness as a team player
- Masterful time management and prioritization skills
- Skillful and articulate communication
- High adaptability to changing circumstances.
Aconex Senior Document controller
Albawani Co. Ltd
- Provided crucial support for document control and managed Project documents efficiently
- Conducted thorough proofreading of filenames, titles, and submittal details, resulting in streamlined submittal processes and a reduction in rejections
- Assured the completeness and accuracy of all documents and reports, maintaining a detailed and organized log for easy reference
- Uploaded diverse types of drawings including Shop Drawings and As-
- Built Drawings across various disciplines such as Electrical, Mechanical
- Architectural, Civil, and Facade
- These were transmitted via platforms like Aconex and Workflow to consultants for timely submission
- Taken charge of the preparation and verification of HSE (Health, Safety, and Environment) documents, encompassing Site Observation Reports
- PMC Walkthrough, Weekly and Monthly HSE Reports, Compliance
- Inspection Reports, HSE Method of Statements, Construction Safety
- Plans, Heat Stress Plans, and Fire Risk Assessments
- These documents were meticulously uploaded and transmitted to Clients and Consultants
- Managed compliance with regulatory requirements and provided crucial support during audits by meticulously completing and submitting accurate paperwork
- Collaborated closely with project teams, vendors, and third parties, ensuring smooth documentation flow, handover processes, and project close-outs
- Prepared a wide array of project-specific documents such as WIR (Work
- Inspection Request), MIR (Material Inspection Request), MAR (Material
- Approval Request), PQD (Pre Qualification Documents), NCR (Non-Conformance Reports), STR-CAL (Structural Calculations), MES (Method of Statement), ATP (Authority to Proceed), DPR (Daily
- Progress Reports), TAC-MES (Testing and Commissioning MES), RFI (Request for Information), and Weekly QA/AC reports, aligning with project director, team, or client requirements
- Efficiently transmitted documents, managed revisions and change tracking, while ensuring the accuracy and integrity of the document log
- Spearheaded the management of training courses, setup, and maintenance of document control systems, contributing to the enhancement of overall system efficiency
- Created, updated, and managed various documents, charts, tables, and mail merges utilizing a range of software programs
- Provided assistance in troubleshooting and recovering corrupt documents and files, ensuring minimal disruption to workflow
- Facilitated the upload of company procedures and policies to EDMS (Electronic Document Management System), routing them for approval and necessary training
- Identified and rectified lagging operational processes, boosting system efficiency and effectiveness
- Maintained an organized and clean control room, promoting efficient document processing
- Collaborated cross-functionally to gain consensus on procedural documentation, actively contributing to the design and implementation of corporate documentation standards, numbering conventions, and templates
- Worked closely with internal staff to process documents and facilitate the closing of projects
- Skillfully managed file archival and retrieval, ensuring swift access to vital information.
Education
Bachelor - undefined
Magadh University
2007
Intermediate - undefined
Magadh University
2004
DCA - undefined
A.V High School
2002
Diploma - Computer Application
Skills
- Meticulous attention to detail
- Proficient problem analysis and solving skills
- Dedicated to fostering strong employer-employee relations to enhance
- Departmental productivity I adeptly address inquiries and concerns
- Understanding employee needs and resolving issues effectively
- Prioritize staff welfare, demonstrated through the development of
- Comprehensive staff induction and training programs for both small and
- Large groups
- COMPUTER
- Aconex
- Typing Speed 50 WPM
- Microsoft Office
- (Excel,Word,Powerpoint)
- WordPress ,TypeScript
- Microsoft Outlook
- Adobe Photoshop
- Exploring distant
- Lands
- Getting lost in a good
- Book
- Capturing moments
- Feeling the music Every kind of sport
- Hobbies
- Oracle University
- Achievement Earned
- Achievements (3)
- The results are calculated based on international industrial standards to count typing speed For written English, the
- Commonly accepted standard is a 5-stroke standard word, including spaces and punctuation marks
- More information on the Typing Skills Certi cate is available at: typingtestcom/certi catephp
- Typing Certificate
- Typing Speed
- 48
- WPM
- Accuracy
- 93%
- 15 typos
- Net Speed
- 45
Timeline
Document controller
RIYADH, Glasshouse Company Limited
06.2014 - 08.2020
Executive Secretary
Glasshouse Company Limited
05.2009 - 06.2014
Aconex Senior Document controller
Albawani Co. Ltd
Bachelor - undefined
Magadh University
Intermediate - undefined
Magadh University
DCA - undefined
A.V High School
Diploma - Computer Application
Accomplishments
- Aconex Specialist 22-Feb-25
- Aconex Professional 24-Feb-25
- Aconex Associate 24-Feb-25
- TypingTest.com
- Typing Skills Certificate!
- TypingTest.com
- This document hereby certi es that
- Shahnawaj Khan has successfully completed a certi ed Typing Skills
- Test on 2024/9/29, with the following pro ciency
- The certi cation test is available for the public at typingtest.com/certi cate.php
- The certi cation test consists of 5 minutes of typing prede ned
Additional Information
- Passport Details
- AM TypingTest.com - Prove Your Typing Skills! https://www.typingtest.com/certificate.php?acc=93&nwpm=45&gwpm=48&ncpm=229&gcpm=244&dur=300&time=300&chksum=21310&unit=wpm&kh… 1/1
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