SHAIK QAYYAM UDDIN ASLAM
Procurement & Logistics Officer
Riyadh
Summary
Results-driven procurement professional with expertise in identifying cost-savings opportunities, managing vendors and negotiating contracts. Proven track record of successful cost optimization and supplier performance management.
Overview
5
5
years of professional experience
6
6
years of post-secondary education
1
1
Language
Work History
Procurement/Logistics officer
CASA PIU TRADING CO.
Riyadh
09.2016
- Main role is to purchase materials as per requirement by coordinating with sales and inventory team
- Make an order and receive the proforma invoice from supplier to check prices as per the price list provided by supplier or sometimes negotiate prices
- Then confirm order and create (PO) purchase order in ERP system and start the shipping process from origin country to destination in Riyadh via Dammam port (KSA)
- Studying prices and quality of products by their description of new companies and comparing them with regular suppliers and finalizing best one to procure
- Preparing monthly, quarterly, and yearly reports of suppliers and items in MS Excel that helps Procurement Manager to monitor the operation and make a decision based on information
- Following up with suppliers to make orders ready within the time frame
- Arranging shipments like coordinating with the suppliers for customs clearance documents like Final Invoice, Packing list, Certificate of origin and Bill of Lading
- Research, contact, negotiate and evaluate with shipping forwarders to select the best one meeting company’s standard
- Manage logistics operations like tracking and following up shipments/Containers with shipping lines and forwarders
- Organizing orders with different suppliers in one group container depending on the pallets and their sizes by coordinating with forwarder and carefully checking the gross weight which should not exceed allowed limit
- Comparing the final invoice with confirmed order or Proforma and submitting final invoices to Finance department for payments
- Some suppliers have advance payments of 30% or 50%
- So, I must carefully check the invoice value and arrange the advance & balance payments with the Finance department on agreed dates
- Creating SASO certificate (shipment COC) of every shipment for SAUDI ARABIA Customs clearance department by using SABER system
- Submitting all the original documents (Bill of lading, Certificate of origin, Invoice legalized by chamber of commerce, packing list and SASO/SABER shipment COC) of each container to broker for custom’s clearance procedure
- Coordinating with broker & warehouse team for container’s delivery to warehouse after clearance from the port
- Finally creating shipment details (SD) in ERP system after shipments reach the warehouse to make GRN of the material received
- Arranging air shipments by booking shipments through DHL, FedEx, TNT by using our account for urgently required items, samples, or any business documents (Depending on packing details weight and dimensions of shipments) Maintains records of all shipments LCL, FCL or Air shipments in excel files.
- Conducted spend analysis to identify cost-saving opportunities
- Negotiated contracts with suppliers to obtain favorable terms and pricing
- Managed supply chain process, from order placement to delivery, to facilitate on-time and accurate fulfillment
- Created and maintained portfolio of qualified vendors to expand options
- Utilized market intelligence to identify opportunities for savings and cost reduction
- Reviewed and issued contracts and blanket purchase orders after choosing ideal vendor and drive procurement process
- Led sourcing process for new vendors to get quality products and services and mitigate risk
- Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making
- Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations
- Resolved invoice and payment issues to facilitate prompt payment to suppliers
- Developed and implemented procurement policies and procedures to enhance compliance with company standards
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery
- Negotiated complex corporate procurement contracts by working closely with internal and external contacts
- Analyzed market conditions to make informed decisions on pricing and purchasing strategies
- Maintained established levels of goods based on sales forecasts and demand to fulfill orders on time
- Reviewed and negotiated contracts with carriers to optimize shipping costs
- Conducted research to address shipping errors and packaging mistakes
- Secured discounts from third-party logistics service providers to deliver substantial cost savings
Accountant
MAJD AL MUAYAD EST.
Riyadh
09.2013 - 10.2015
- Maintains (BRS) bank reconciliation statement
- Maintains Petty Cash book
- Assist in preparation of year end account statement for clients.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.
- Handled day-to-day accounting processes to drive financial accuracy.
- Used advanced software to prepare documents, reports, and presentations.
- Trained new employees on accounting principles and company procedures.
- Used accounting software to issue tax returns and prepare consolidated reports.
- Compiled general ledger entries on short schedule with 100% accuracy.
Accountant
Crystal Security & Safety Systems
Hyderabad
05.2012 - 04.2013
- Entering journal vouchers & supplier's invoices in the system (ERP)
- Tracked funds, prepared deposits and reconciled accounts.
- Maintained integrity of general ledger and chart of accounts.
- Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
- Provided journal entries and performed accounting on accrual basis.
- Prepared working papers, reports and supporting documentation for audit findings.
- Cooperated with senior leaders to create operating budgets and initiate financial planning.
Accountant
Bharathi Vidyalaya College
Hyderabad
07.2010 - 04.2012
- Maintains (BRS) bank reconciliation statement
- Preparing all salaries of the employees
- Prepared and filed tax forms to meet needs of customers
- Handled day-to-day accounting processes to drive financial accuracy.
- Gathered financial information, prepared documents, and closed books.
- Used advanced software to prepare documents, reports, and presentations.
- Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
- Assist in the preparation of year end account statement for clients.
Education
Master of Business Administration (MBA) - Finance/Accounts
Osmania University
India 07.2010 - 01.2012
Bachelor of Commerce (B. Com) - Computers
Osmania University
India 06.2007 - 04.2010
Intermediate -
Board of Intermediate Education
India 06.2005 - 04.2007
Higher Secondary Certificate -
Board of Secondary Education
India 04.2005 - 04.2005
Skills
Analytical and problem-solving skillsPlanning and organizational skillsQuick learner
Shipping and receiving
Warehouse Logistics
Contract Management
Logistics Management
Carrier negotiations
Cost control and tracking
Documentation
Cost reduction
Shipment coordination
Personal Information
- Iqama Status: Transferable
- Place of Birth: Hyderabad (India)
- Religion: Muslim
- Passport Number: V6794172
- Passport Date Of Issue: 25/April/2022
- Passport Place Of Issue: Riyadh, Saudi Arabia
- Passport Expiry Date: 24/April/2032
- Date of Birth: 07/June/1988
- Nationality: Indian
- Marital Status: Married
Extracurricular Activities
- Typing English at a speed of over 40 W.P.M. with 100% accuracy
- Well versed with Supply Chain terminology
- Flexible approach to working hours and tasks
- Proficient in M.S. Office Packages (Word, Excel, Outlook)
- Proficient in software packages (TALLY 7.2, Tally 9, ERP)
- Self-motivated and able to work independently
- Excellent Secretarial skills
- Professional handling of internal and external enquiries
- Photocopying, scanning, archiving of records and files
- Ability to work in a busy environment independently
Timeline
Procurement/Logistics officer
CASA PIU TRADING CO.
09.2016
Accountant
MAJD AL MUAYAD EST.
09.2013 - 10.2015
Accountant
Crystal Security & Safety Systems
05.2012 - 04.2013
Master of Business Administration (MBA) - Finance/Accounts
Osmania University
07.2010 - 01.2012
Accountant
Bharathi Vidyalaya College
07.2010 - 04.2012
Bachelor of Commerce (B. Com) - Computers
Osmania University
06.2007 - 04.2010
Intermediate -
Board of Intermediate Education
06.2005 - 04.2007
Higher Secondary Certificate -
Board of Secondary Education
04.2005 - 04.2005