Shihab Rahman

• Maintain employee records on HR database

• Follow up with different departments to collect monthly time sheets, verification and preparation of payroll.

•Maintain employee leave records

• Issuing Offer Letters, Appointment Letters, Transfer Letters & Confirmation Letters.

• Coordinating with cross-functional departmental heads for assessing their manpower requirements and timely mobilization according to requirements.

• Handling recruitment and mobilization through various streams.

•Responsible for Recruitment activities to various project/Sites as per requirement.

• Coordinating with Travel Agencies for Airlines bookings, Hotel bookings & car

arrangements for employees & guest.

• Ensure that all documentation both electronic and other is up to date and backed up by relevant supporting documentation.

• Responsible in renewal of resident permit and transfer of employee.

• Handle entire gamut of Administration and Led the efforts across planning & budgeting of administration expenses & work towards minimizing operational

expenses/ costs.

• Handling Vehicle as well as health insurance for the company.

• Expert in using all government sites (Muqeem, Ministry of Labor, Abshir etc.)

• Developed and maintained comprehensive documentation of HR policies and procedures.
• Verified and submitted timekeeping information for accurate and efficient payroll processing.
• Responded to employee inquiries to provide information regarding payroll deductions and related issues.
• Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.
• Managed employee records on database to maintain accuracy and updated information.
• Ensured timely salary disbursements for employees, maintaining strict adherence to company policies and deadlines.

• Conduct Orientation for newly joined SMP Aramco site employees
• Gather and collect needed information such as contracts, timesheets, bonuses, salary/merit increases and annual leave from related HR teams in order to proceed with the calculation and processing of payroll transactions.
• Process employee compensation and benefits transactions such as "payroll, overtime, allowances deductions, end-of-service" in line with the employee's contracts, compensation packages, rewards policy in a timely and accurate manner.
• Maintain and keep payroll files with all relevant documents in a sufficient manner so that they can be easily retrieved when required.
• Reflect required information in HR systems, to ensure that employees payroll data are entered and updated in the system.
• Assist in conducting reconciliation and calculations exercises to ensure the accuracy of paid amounts, in addition to assisting in comparing the payroll of current month with the previous month to avoid any discrepancy or justify variations.
• Company focal point to the client-Aramco
• Daily communication with diverse nationality employees including Europeans
• Coordinator for four hundred Saudi Aramco SMP employees
• Manage Resignation / Termination /Non-renewal of contract of employees
• Manage employee leaves for Saudi Aramco & other projects in Div.
• Process monthly salaries for the Aramco project
• Process vacation, interim, final settlement etc.
• Update SMP projects Employee Roster.
• Preparation of monthly manpower report for all projects in Div.
• Preparation of basic monthly reconciliation reports
• Answer Telephone calls and email correspondence.
• Support HR, Transportation logistics and colleagues in a timely manner
• Prepare manual invoicing to be submitted to Aramco in monthly basis.
• Arrange training for SMP Aramco employees as per the request from the client
• Manage PPE issuance
• Preparation of salary assignment letters for bank loan

• Follow up with different departments to collect monthly time sheets, verification and preparation of payroll.

• Coordinating with cross-functional departmental heads for assessing their manpower requirements and timely mobilization according to requirements.
• Monthly updating of the Leave records of all the Employees and following up for the Leave applications with the Employees.
• Issuing Offer Letters, Appointment Letters, Transfer Letters & Confirmation Letters.
• Handling recruitment and mobilization through various streams.
• Maintain employee records on HR database.
• Responsible for Recruitment activities to various project/Sites as per requirement.
• Coordinating with Travel Agencies for Airlines bookings, Hotel bookings & car arrangements for employees & guest.
• Ensure that all documentation both electronic and other is up to date and backed up by relevant supporting documentation.
• Updating the recruitment log on a regular basis.
• Responsible in renewal of resident permit and transfer of employee.
• Handle entire gamut of Administration and Led the efforts across planning & budgeting of administration expenses & work towards minimizing operational expenses/ costs.
• Handling Vehicle as well as health insurance for the company.
• Expert in using all government sites (Muqeem, Ministry of Labor, Abshir etc.)

• Planning & budgeting administration expenses and working towards minimizing operational expenses/ costs
• Daily updation of reports on sales and marketing activities to the headquarters of the company and enhance modification on plans according to the instructions.