SHOAIB AHMAD
Document Controller
Al Madinah Al Munawwarah,Saudi Arabia
Summary
Detail-oriented professional with expertise in electronic document management systems (EDMS) and the MS-Office Suite, specialising in reporting, tracking, and workflow optimisation. Demonstrates strong competencies in document security, confidentiality, file and version control, and quality assurance. Adept at time management and troubleshooting with a solid foundation in database and IT service management. Committed to enhancing operational efficiency through innovative solutions.
Overview
10
10
years of professional experience
4
4
years of post-secondary education
Work history
Document Controller
Via Tech
Al-Madinah, Saudi Arabia
03.2024 - 09.2025
- Overseeing student records, training materials, certificates, HR & admin documents.
- Reviewed and verified documentation accuracy to maintain data integrity and compliance with project and corporate standards.
- Implemented preventive measures and developed contingency plans to safeguard critical documentation and ensure business continuity.
- Coordinating with faculty, admin, and accreditation bodies for smooth document flow.
- Developed and maintained filing and document control systems that improved accessibility and retrieval of critical information.
- Enhanced operational efficiency by identifying workflow inefficiencies and updating document control procedures to reduce delays and increase productivity.
- Implementing filing systems for training manuals, academic policies, and correspondence.
Document Controller
RABYA TRADING & AGRICULTURE
Jeddah, Saudi Arabia
10.2020 - 12.2023
- Upload all RFIs, shop drawings and other submittals to Primavera Contract Management (PCM) system as required by the project consultant.
- Develop and maintain document control processes to ensure efficient management and traceability of all documentation. Register significant incoming, outgoing and internal documents in an organized and auditable manner.
- Assisted in training new team members on document management practices and tools.
- Maintain comprehensive document logs for all project correspondence, material submittals, shop drawings, design drawings, document submittals, WIRs (Work Inspection Requests) and MIRs (Material Inspection Requests).
- Developed and updated document templates to standardise company documentation.
- Coordinated the disposal or archiving of obsolete documents per regulations, improving storage management practices substantially.
Assistant Document Controller
AK General Construction
Fujairah, Dubai
06.2017 - 08.2020
- Maintain and manage all incoming and outgoing documents (e.g. drawings, submittals, RFI, reports) in accordance with company procedures.
- Coordinate with engineers, architects, project managers, and sub-contractors to collect and distribute required documentation.
- Ensure that all documentation complies with ISO standards, company quality procedures, and client requirements.
- Upload all RFIs, shop drawings and other submittals to ACONEX system, as required by the project consultant.
- Ensure timely circulation and return of documents to relevant departments and stakeholders.
- Established high-quality control measures, resulting in significant error reduction in documentation process.
- Improved data accuracy through meticulous verification of all incoming and outgoing documents.
IT officer
Haroon Enterprises Pharmaceutical Distributors
Peshawar, Pakistan
09.2015 - 04.2017
- Developed and maintained comprehensive documentation for IT processes and procedures.
- Provided training and mentorship to junior staff to enhance technical skills and knowledge.
- Installed new hardware, enhanced overall performance of systems.
- Strengthened IT infrastructure with regular system updates and patches.
- Devised and integrated solutions to manage and improve end user devices.
- Maintained system security through regular testing and servicing.
- Installed new technologies without disrupting workflow.
- Recommended upgraded technologies to meet evolving business requirements.
Education
BS-HONS - Computer Sciences
University of Peshawar
01.2010 - 01.2014
Skills
- EDMS
- MS-Office Suite
- Reporting & Tracking
- Documents Security
- Documents Confidentiality
- File & Version Control
- Workflow Optimization
- Quality Assurance
- Time Management
- Troubleshooting expertise
- Database management
- IT service management
LANGUAGES
English
Arabic
Urdu
Hindi
Punjabi
Pashto
Timeline
Document Controller
Via Tech
03.2024 - 09.2025
Document Controller
RABYA TRADING & AGRICULTURE
10.2020 - 12.2023
Assistant Document Controller
AK General Construction
06.2017 - 08.2020
IT officer
Haroon Enterprises Pharmaceutical Distributors
09.2015 - 04.2017
BS-HONS - Computer Sciences
University of Peshawar
01.2010 - 01.2014