Sonja Havenga

• Process, capture and reconcile monthly / COD, local and foreign supplier invoices
• Address, follow up and resolve queries with suppliers, debtors and agents
• Email proof of payment and remittances to suppliers
• Update and load new supplier and debtor information on SAP
• Process online banking payments and download bank statements daily
• Cashbook capturing, allocate payments received and made to relevant accounts
• Foreign Exchange payment applications for Imports
• Petty Cash expenditure reconciliation
• Assist with annual licence renewals, services and repairs for fleet
• Costings on product imports from China
• Assist with insurance claims
• Assist HR consultant as necessary
• Ensured timely processing of invoices for accurate financial reporting.
• Maintained organized filing system for easy access to important financial documents.
• Monitored cash flow, tracking incoming payments, and managing outstanding balances to maintain optimal liquidity levels.
• Conducted regular bank reconciliations to verify accuracy of transaction postings and ensure correctness of account balances.
• Documented financial data, files and records for contracted vendors.
• Collaborated with colleagues to resolve any discrepancies in financial records or reports.
• Provided excellent customer service when addressing inquiries related to billing or account issues, resolving disputes efficiently and professionally.
• Followed best practices for managing large quantities of personal financial information, fostering data security and integrity.
• Tracked and documented employee sick, vacation and personal time for payroll.
• Supported payroll management systems and employee payment on weekly and monthly schedule.
• Managed vendor relationships effectively, negotiating payment terms that aligned with company objectives while fostering positive working relationships.
• Helped reconcile bank statements and accounts and maintain accuracy and current records.
• Managed office inventory and ordered new supplies when items were running low.
• Entered financial data into company accounting system with stringent adherence to data security protocols
• Processed daily financial transactions in support of finance team objectives.
• Resolved discrepancies in financial data to increase accuracy and reduce potential backlogs.
• Pitched in to assist with special projects and additional tasks.
• Reconciled and recorded receipts and payment transactions.
• Operated computers programmed with accounting software to record, store and analyze information.
• Investigated and resolved inquiries with billing and invoicing.

• Processing of supplier/agent invoices with shipping waybills
• Monthly creditor reconciliations
• Follow up and resolve queries with controllers and agents
• Filing and archiving
• Print and check accrual age analysis monthly
• Email proof of payment and remittances to suppliers

• Processing of supplier invoices, weekly/monthly payment requisitions and submit for authorization (Creditors book value: R15 million per month)
• Monthly nonstock, stock, staff transport and security creditor reconciliations
• Follow up and resolve supplier queries
• Filing and archiving
• Print and check age analysis monthly
• Check and capture monthly credit card statements
• Obtain and verify banking details from suppliers
• Managing and distributing of two email accounts daily
• Email proof of payment and remittances to suppliers
• Complete, submit and follow up on all new supplier credit application forms
• Capture and prepare monthly rent and utility charges for KFC stores
• Check the bank account daily
• Process monthly branch petty cash
• Capture and check monthly YUM royalty charges and process reconciliations for debit orders
• All of the above involves over 50 Suppliers for 19 KFC retail branches

• Creation of all Payment Schedules
• Processing of Supplier Invoices and payments
• Assistance with Budget and Cash flow preparation
• Nonstock and Stock Creditor Reconciliations
• Sorting out and following up of all Creditor queries and credits due
• Managing and ordering of Head Office staff purchase accounts
• Booking and managing of Month end courier collections
• Filing and archiving
• Submit weekly work schedules of deadlines and tasks completed
• Managing and distributing of three email accounts daily
• Monitor electricity meters for branches weekly
• Email proof of payment and remittances to Suppliers
• Complete, submit and follow up on all new Supplier credit application forms
• Assist the Financial Manager and Company Management with tasks as required
• Assist with Finance Department duties due to Co-workers on leave
• Secure office entry points at the end of the day and arm the security system
• Download and reconcile usage information for Subscription suppliers
• All of the above involves over 200 Suppliers across multiple companies for 38 retail branches

• Creation of all Payment Schedules and Purchase Orders
• Processing of all Supplier Invoices (Datatim and Pastel)
• Cash Book Processing and Reconciliation
• Control and Capturing of Petty Cash
• Assistance with Budget and Cash flow preparation
• Trade and Transport Creditor Reconciliations
• Sorting out Trade and Transport Creditor queries
• Follow up with Transport Creditors regarding outstanding paperwork
• Electronic Banking
• Assisting with Goods in Transit insurance claims

• Creation of all Payment Schedules and Purchase Orders
• Processing of all Supplier & Debtor Invoices
• Cash Book Reconciliation
• Company credit card Reconciliation
• Payroll and Payslip calculations and issue for the group
• Updating of the payroll register
• Calculation and Submission of VAT and PAYE returns
• Processing of Month-end Journals
• Assistance with the preparation of the Audit Files
• Submission of PAYE / SDL and UIF by the 7th of each month
• Control of Petty Cash
• Assistance with Budget preparation
• Liaison with the Auditors
• Management of travel authorisation and leave applications
• Bank Balance communication to Finance Team
• Control and ordering of Company Stationery
• Travel arrangements
• Personal Assistant to CEO

• Daily Takings Cash up
• Banking
• Purchasing of Stock
• Retail and Wholesale Product Costing
• Capturing Creditor Invoices
• Creditor & Debtor Reconciliations
• Processing Creditor and Debtor Cash Books
• Wages
• Assisting with VAT return
• Petty Cash expenditure reconciliation
• Postage expenditure reconciliation
• Monthly Union & Bargaining Council returns
• MasterCard expenditure reconciliation
• Monthly debt collecting & sorting of account queries for debtors
• Debtor trade references for new account applications
• Month-end schedules on Excel
• Processing monthly debtor invoices for interest

• Daily Takings Cash up
• Banking
• Purchasing of Stock
• Retail and Wholesale Product Costing
• Capturing Creditor Invoices
• Creditor Reconciliations
• Processing Creditor Cash Books
• Wages

• Processing and reconciliation of:
• Debtors & Creditors
• Cashbooks
• Cash Control
• Petty Cash
• Salaries
• Statutory Returns
• Stock Control
• Foreign Exchange for Imports and Exports
• Banking
• Wages (250 Employees)
• Daily Takings Cash up

• Capturing and Filing of Creditors
• Credit Control
• Month End Sales Reports
• Petty Cash
• Daily Takings Cash up and Banking
• Stock Control

• Manual and Computer Capturing of Share Certificates

• Filing
• Capturing

• Bookings for Advertising