SUBHAN KHAN

With over 25 years' experience in the field of Document Controller. Key capabilities include Quality Management Information System, MS Office etc. Oracle Aconex E.S.S M-Files, SAP System.

• Coordinate all activities related to the Document Control procedure, including Technical Documents, Drawings, and Commercial Correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents and following up with all the site needs.
• To make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Create and maintain trackers for drawing approval process and technical submittals.
• Prepare, log and distribute all outgoing transmittals.
• Follow up with vendors / consultants about whether the emailed file has been received and notify them of any delay in response time.
• Record keeping of received and sent letters to the various consultants and other contractors.
• To maintain proper records for all documents whether inside or outside the company.
• The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored.
• Coordinate with clients, consultants, and other subcontractors.
• Assist in the administration of accurate internal records.
• Updating project Documents & archiving tasks using Primavera & other resources.
• Dealing with internal and client technical queries and requests.