SUFIYAN BASHEER
JEDDAH
Summary
Qualified Office Administrator with extensive experience in managing office operations, coordinating schedules, and maintaining efficient workflows. Proven track record in streamlining administrative processes and supporting executive teams. Demonstrated expertise in multitasking and communication skills, ensuring smooth day-to-day operations.
Overview
1
1
year of professional experience
Work History
Office Administrator
GLOBAL TRADING
10.2025 - Current
- Assisted in maintaining accurate records and documentation for operational processes.
- Coordinated scheduling of meetings, optimizing time management for team members.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Enhanced customer service by developing feedback system that addressed client concerns promptly.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
Office-administrator & Accounting
MILA TRADING ESTABLISHMENT
07.2024 - 07.2025
- Managed scheduling and coordination of meetings for team members and clients
- Assisted in maintaining accurate records of company documents and correspondence
- Supported daily office operations by organizing supplies and inventory management
- Implemented filing systems to enhance document retrieval efficiency
- Conducted data entry tasks, maintaining accuracy in databases and reports
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
- Reconciled account files and produced monthly reports.
- Enhanced team collaboration with the establishment of clear communication channels and guidelines.
- Coordinated with vendors to reduce office supply expenses, negotiating contracts that favored our budget constraints.
Education
Bachelor of Commerce -
MSN INSTITUTE OF MANAGEMENT AND TECHNOLOGY
KERALA, INDIA01-2023
High School Diploma -
COLLEGE OF ENGLISH
KERALA, INDIA01-2020
Skills
- Time management
- Office administration
- Administrative support
- Database entry
- Office management
- Verbal communication
- Document management
- Leadership and supervision
- Customer relationship management (CRM)
Languages
English
Native or Bilingual
Malayalam
Native or Bilingual
Hindi
Professional Working
Arabic
Limited Working
Timeline
Office Administrator
GLOBAL TRADING
10.2025 - Current
Office-administrator & Accounting
MILA TRADING ESTABLISHMENT
07.2024 - 07.2025
Bachelor of Commerce -
MSN INSTITUTE OF MANAGEMENT AND TECHNOLOGY
High School Diploma -
COLLEGE OF ENGLISH