Sultan Hussein
Riyadh ,Saudi Arabia
Summary
Motivated Administration Manager offers proactive, flexible support to meet changing demands of busy office environments. Organised with excellent planning abilities to meet operational deadlines. Logical with good initiative to remain calm and productive under pressure.
Overview
25
25
years of professional experience
7
7
years of post-secondary education
Work History
Administration manager
Urbacon Saudi Company
Riyadh , Saudi Arabia
10.2024 - Current
- Streamlined departmental operations by implementing efficient administrative procedures.
- Monitored budget spendings to prevent overspending or wasted resources.
- Supervising teams of staff including cleaning, maintenance and security
- Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering and IT.
- Led recruitment efforts for administrative roles, ensuring an efficient workforce at all times.
- Negotiated with vendors for favourable terms, reducing procurement expenses.
- Facilitated internal communications to promote transparency and maintain employee engagement levels high.
- Managed workplace health and safety protocols to ensure a safe environment.
- Liaised frequently with stakeholders showcasing excellent communication skills.
- Negotiated contracts with service providers which lowered operating costs.
- Managed all aspects of building maintenance to ensure operational effectiveness.
- Assessed risks proactively, mitigating potential issues effectively..
- Coordinated with external contractors for successful project completion.
- Investigated problems and determined appropriate remedies.
- Supervised full-time staff to comply with policies and guidelines.
- Undertook regular property inspections, ensuring high standards of cleanliness and organisation.
- Improved facility efficiency by implementing effective maintenance plans.
- Ensured compliance with health and safety regulations, resulting in a safer work environment.
Projects Administration Manager
ARCHIRODON
Tabuk, Saudi Arabia
08.2023 - 10.2024
- Assisng in drawing up plans for future personnel hiring procedures and goals
- Create and implement effecve onboarding & ooarding manuals
- Develop training and development programs
- Create and Manage compensaons and rewards system
- Coordinating with different departments for creang recruitments plans and all urgent recruitment requirement
- Organizing and managing new employee orientaon, onboarding, and training programs
- Reviewing Travel Management arrangements
- Work visa renewals and all related cost reports
- Explaining and providing informaon on employee benefits and programs
- Answering employee quesons and addressing employee concerns with company
- Supervising the day-to-day operaons of the administrave department and staff members
- Hiring, training, and evaluang employees and taking correcve acon when necessary
- Developing, reviewing, and improving administrave systems, policies, and procedures
- Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses
- Collect, organizing, and storing information using computers and filing systems
- Maintained inventories for equipment and supplies, avoiding stockouts or surpluses.
- Overseeing special projects and tracking progress towards company goals
- Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on
- Assessed risks proactively, mitigating potential issues effectively..
- Coordinated with external contractors for successful project completion.
- Undertook project management duties ensuring timely completion within budget constraints.
- Handled procurement of office supplies avoiding stock shortages or wastage.
- Developed departmental budget plans, ensuring cost-effectiveness in operations.
- Improved facility efficiency by implementing effective maintenance plans.
- Ensured compliance with health and safety regulations, resulting in a safer work environment.
- Managed all aspects of building maintenance to ensure operational effectiveness.
- Undertook regular property inspections, ensuring high standards of cleanliness and organisation.
Administration manager
UCC HOLDING URBACON TRADING AND CONTRACTING
Doha, Qatar
10.2018 - 03.2023
- Facilitated internal communications to promote transparency and maintain employee engagement levels high.
- Streamlined departmental operations by implementing efficient administrative procedures.
- Administered payroll functions whilst maintaining complete confidentiality of sensitive information.
- Coordinated office maintenance, enhancing the working environment for employees.
- Ensured compliance with regulatory standards by conducting regular audits of administrative processes.
- Negotiated contracts with service providers which lowered operating costs.
- Ensured compliance with health and safety regulations, resulting in a safer work environment.
- Managed all aspects of building maintenance to ensure operational effectiveness.
- Oversaw refurbishment projects to enhance workplace aesthetics and functionality.
- Collaborated with team members to deliver projects on time and within budget.
- Maintained inventories for equipment and supplies, avoiding stockouts or surpluses.
- Cultivated relationships with freight forwarders to ensure timely deliveries.
- Reviewed supplier performance periodically for quality assurance purposes.
- Implemented cost-saving measures by negotiating with suppliers.
- Undertook regular property inspections, ensuring high standards of cleanliness and organisation.
- Executed preventative maintenance procedures for longevity of company assets.
- Reduced energy usage through the implementation of sustainable practices.
Senior Administrator - Human Resources Department
ABU DHABI INVESTMENT AUTHORITY
Abu Dhabi, UAE
11.2007 - 04.2017
- Recruing and interviewing potenal applicants on experience, skills, and educaon
- Contacng internaonal recruitment agencies for the best Investment candidates
- Assisng in drawing up plans for future personnel hiring procedures and goals
- Create and implement effecve onboarding & ooarding manuals
- Develop training and development programs
- Create and Manage compensaons and rewards system
- Coordinating with different departments for creang recruitments plans and all urgent recruitment requirement
- Organizing and managing new employee orientaon, onboarding, and training programs
- Reviewing Travel Management arrangements
- Work visa renewals and all related cost reports
- Explaining and providing informaon on employee benefits and programs
- Answering employee quesons and addressing employee concerns with company
- Reviewing procedures for employee safety, welfare, wellness and health
- Represenng employer in community and recruing events
- Support the development and implementaon of HR iniaves and systems
- Provide counseling on policies and procedures and update policies and procedures as required
- Support the management of disciplinary and grievance issues
- Member of the Wellness Group
- Member of the Events Team
Admission Coordinator - Admissions, Registration & Scheduling
SHAIKH KHALIFA MEDICAL CITY
Abu Dhabi
03.2000 - 04.2025
- Interviews incoming paent or representave and enters informaon required for admission into computer
- Explains hospital regulaons
- Escorts paent or arranges for escort to assigned room or ward
- Enters paent admiting informaon into computer and routes printed copy to designated department
- Assign paent to room or ward in coordinaon with nursing supervisors
- Compile data for occupancy and census records
- Receive payments on account
Education
Three Years Diploma - Business Administration & Management, Information System DBL Major
LAMBTON COLLEGE
Ontario, Canada 06.1996 - 06.1999
Two Years Diploma - Business Studies & Computer Information System DBL Major
LAMBTON COLLEGE
Ontario, Canada 06.1996 - 06.1998
Foundation Studies - Business Information System
LIVERPOOL JOHN MOORES UNIVERSITY
Liverpool, UK 06.1996 - 06.1997
HR Diploma - CIPD
BRADFIELD
UK 03.2017 - 05.2018
APHRI - HR Management
EXCELLENCE - HRCI
Skills
- ADMINISTRATIVE MANAGEMENT
- RECRUITING TALENT
- CUSTOMER SERVICE
- ONBOARDING
- Asset management
- Facility maintenance
- Space planning
- Energy efficiency
- Health and safety regulations
- Staff supervision
- HR systems knowledge
Languages
English
Fluent
Arabic
Fluent
Personal Information
Nationality: Jordanian
Timeline
Administration manager
Urbacon Saudi Company
10.2024 - Current
Projects Administration Manager
ARCHIRODON
08.2023 - 10.2024
Administration manager
UCC HOLDING URBACON TRADING AND CONTRACTING
10.2018 - 03.2023
HR Diploma - CIPD
BRADFIELD
03.2017 - 05.2018
Senior Administrator - Human Resources Department
ABU DHABI INVESTMENT AUTHORITY
11.2007 - 04.2017
Admission Coordinator - Admissions, Registration & Scheduling
SHAIKH KHALIFA MEDICAL CITY
03.2000 - 04.2025
Three Years Diploma - Business Administration & Management, Information System DBL Major
LAMBTON COLLEGE
06.1996 - 06.1999
Two Years Diploma - Business Studies & Computer Information System DBL Major
LAMBTON COLLEGE
06.1996 - 06.1998
Foundation Studies - Business Information System
LIVERPOOL JOHN MOORES UNIVERSITY
06.1996 - 06.1997
APHRI - HR Management
EXCELLENCE - HRCI
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