Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
AssistantManager
Syed Kaleem Ullah Quadri

Syed Kaleem Ullah Quadri

Riyadh

Summary

Driven Document Controller touting 10+ years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects. Document Management Specialist, providing general administrative back-up and other duties. More than 11+ years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Senior Document Controller

Havelock One Interiors Saudi Limited
11.2021 - Current
  • Carefully reviewed all documents and reports for completeness and accuracy.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
  • Provided support for document controls and worked with contract documents.
  • Managed technical documentation flow of engineering, project management and construction activities.
  • Checked blueprints and drawings for accuracy and completeness.
  • Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
  • Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
  • Established and managed document distribution matrix and document control register.
  • Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
  • Worked with internal staff to process documents and sent for closing.
  • Prepared digital files, physical documents and work requests in compliance with company guidelines.
  • Transmitted documents, organized revisions and tracked changes.
  • Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
  • Prepared documents for projects in accordance with
  • Assisted with document troubleshooting and recovery of corrupt documents and files.
  • Updated and created drawings using Corel Draw, Solid Works, AutoCad and controlled firmware files.
  • Led development and review of contractual documents binding relationship between company and clients, partners, vendors and employees.
  • Developed and edited template contracts with changes in company's service lines or new
  • Supported end-user access requirements by establishing compliant systems and effective access policies.
  • Built and updated diverse documents, charts, tables and mail merges using various programs.
  • Created data books in physical, digital and CD formats.
  • Reviewed and approved all client contracts prior to submission.
  • Created and maintained user accounts and properly routed documents for approval and training.
  • Completed, configured, and revised engineering
  • Uploaded company procedures and policies to EDMS, routing for approval and training.
  • Established, improved and reinforced document management systems to handle current and expected requirements.
  • Completed transmittal logs and stored in files for specified durations.
  • Prepared documents, such as contracts, statements of work, budgets, non-disclosure agreements and appendices.
  • Modified and maintained tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel and Access capabilities.
  • Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies..

Project Document Controller

Sameer Al marzouki Engineering & Consultants
12.2019 - 10.2021
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
  • Carried out day-day-day duties accurately and efficiently.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Worked flexible hours; night, weekend, and holiday shifts.
  • Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
  • Maintained energy and enthusiasm in fast-paced environment.
  • Proved successful working within tight deadlines and fast-paced atmosphere.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Developed and maintained courteous and effective working relationships.
  • Maintained excellent attendance record, consistently arriving to work on time.
  • Served customers and followed outlined steps of service.
  • Resolved problems, improved operations and provided exceptional service.
  • Improved operations through consistent hard work and dedication.
  • Exceeded goals through effective task prioritization and great work ethic.

Document Control Specialist

PMDC Engineering Consultants
12.2018 - 11.2019
  • Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
  • Modified and maintained tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel and Access capabilities.
  • Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
  • Worked with internal staff to process documents and sent for closing.
  • Maintained document control system and updated work instructions, procedures and associated databases.
  • Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
  • Converted documents from one application to another.
  • Assisted with document troubleshooting and recovery of corrupt documents and files.
  • Released and updated drawings and specifications.
  • Uploaded company procedures and policies to EDMS, routing for approval and training.
  • Created and maintained user accounts and properly routed documents for approval and training.
  • Completed, configured, and revised engineering change orders.
  • Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
  • Verified continuity among corporate and divisional work teams by documenting and communicating actions, irregularities and continuing needs.
  • Monitored and created control reporting to track performance of system and process integrity, vendors, internal workflows and SLAs.
  • Created and implemented new process to reduce cycle time in approving design plans and engineering change requests.
  • Updated and created drawings using Corel Draw, Solid Works, AutoCad and controlled firmware files.
  • Developed and executed system implementation plans to permit integration of users and documentation for company mergers.
  • Assessed impact of emerging technology and system upgrades on workflow.

Site Document Controller

Depa Saudi Arabia
02.2017 - 11.2018
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
  • Carried out day-day-day duties accurately and efficiently.
  • Demonstrated respect, friendliness and willingness to help wherever needed.
  • Worked flexible hours; night, weekend, and holiday shifts.
  • Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
  • Maintained energy and enthusiasm in fast-paced environment.
  • Proved successful working within tight deadlines and fast-paced atmosphere.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Exceeded goals through effective task prioritization and great work ethic.
  • Resolved problems, improved operations and provided exceptional service.
  • Served customers and followed outlined steps of service.
  • Identified issues, analyzed information and provided solutions to problems.
  • Used coordination and planning skills to achieve results according to schedule.
  • Actively listened to customers, handled concerns quickly and escalated major issues to supervisor.
  • Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
  • Participated in team-building activities to enhance working relationships.
  • Improved operations through consistent hard work and dedication.

Document Control Coordinator

El-Seif Engineering Construction Company
06.2012 - 12.2016
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Evaluated current document processes, suggested methods for change and implemented successful improvements.
  • Checked blueprints and drawings for accuracy and completeness.
  • Complied with safety regulations as outlined in organizational procedures to minimize site Documentation issues.
  • Pitched in to assist Civil & MEP Engineering, QAQC, Procurement & Admin departments with special projects and tasks.
  • Carefully reviewed all documents and reports for completeness and accuracy.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
  • Provided support for document controls and worked with contract documents.
  • Managed technical documentation flow of engineering, project management and construction activities.
  • Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
  • Established and managed document distribution matrix and document control register.
  • Created project control documentation to support needs of important projects.
  • Used Adobe Acrobat, Blue Beam and ProjectWise for document management and enhancements.
  • Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
  • Worked with internal staff to process documents and sent for closing.
  • Prepared digital files, physical documents and work requests in compliance with company guidelines.
  • Transmitted documents, organized revisions and tracked changes.
  • Maintained organized and efficient document flows by using excellent planning and multitasking skills.
  • Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
  • Prepared documents for projects in accordance with project manager, team or client specifications.
  • Converted documents from one application to another.
  • Reviewed document management protocols and user activities against internal records policies and document management standards.
  • Managed file archival and information retrievals.
  • Worked with internal team members to remedy issues with preemptive solutions.
  • Assisted with document troubleshooting and recovery of corrupt documents and files.

Document Controller

HItachi Plant & Tech, Ltd
06.2010 - 05.2012
  • Carefully reviewed all documents and reports for completeness and accuracy.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Provided support for document controls and worked with contract documents.
  • Managed technical documentation flow of engineering, project management and construction activities.
  • Monitored due dates and deadlines and worked to submit all documents on time or early.
  • Created project control documentation to support needs of important projects.
  • Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
  • Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
  • Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
  • Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
  • Coordinated document exchange between departments, contractors, suppliers and customers.
  • Evaluated current document processes, suggested methods for change and implemented successful improvements.
  • Established and managed document distribution matrix and document control register.
  • Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
  • Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation.
  • Prepared digital files, physical documents and work requests in compliance with company guidelines.
  • Transmitted documents, organized revisions and tracked changes.
  • Reviewed document management protocols and user activities against internal records policies and document management standards.
  • Assisted with document troubleshooting and recovery of corrupt documents and files.
  • Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
  • Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
  • Released and updated drawings and specifications.
  • Modified and maintained tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel and Access capabilities.
  • Remained informed on current regulations, especially concerning research industry and document creation.
  • Collaborated across departments and levels of management to gain consensus on procedural documentation.
  • Completed transmittal logs and stored in files for specified durations.
  • Uploaded company procedures and policies to EDMS, routing for approval and training.
  • Managed training courses, setup and maintenance for document control systems.
  • Completed, configured, and revised engineering change orders.
  • Created and maintained user accounts and properly routed documents for approval and training.
  • Reviewed and approved all client contracts prior to submission.
  • Created data books in physical, digital and CD formats.
  • Built and updated diverse documents, charts, tables and mail merges using various programs.
  • Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
  • Updated and created drawings using Corel Draw, Solid Works, AutoCad and controlled firmware files.

Technical Documentation Specialist

Lubrif Oil Refinary Company
06.2009 - 05.2010
  • Organized material to research and complete writing tasks.
  • Observed in-progress operations to identify important steps for technical instructions.
  • Proofread copy written by colleagues to correct spelling, punctuation and grammar.
  • Analyzed developments in field to update instruction literature.
  • Communicated with customer representatives for feedback and distribution.
  • Presented new technology and drafted white papers and other technical documents to complete packages.
  • Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
  • Carried out day-day-day duties accurately and efficiently.
  • Worked flexible hours; night, weekend, and holiday shifts.
  • Performed duties in accordance with applicable standards, policies and regulatory guidelines to promote safe working environment.
  • Maintained energy and enthusiasm in fast-paced environment.
  • Developed and maintained courteous and effective working relationships.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.

Administrative Coordinator

Virgo Construction Company
01.2007 - 12.2008
  • Prepared detailed documents and reports in adherence administrative processes.
  • Monitored and directed incoming mail and prepared outgoing mail.
  • Collaborated in timely processing of billing and accounts receivables.
  • Worked closely with others to accomplish timely invoicing and accounts receivables.
  • Transcribed meeting minutes for management's records.
  • Coordinated flights, ground transportation and hotel accommodations.
  • Handled patient scheduling, check-in, check-out and processing.
  • Addressed questions and managed communications with patients and insurance agents.
  • Made travel arrangements for staff members.
  • Arranged corporate and office conferences for company employees and guests.
  • Improved office operations by automating client correspondence, record tracking and data communications.
  • Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
  • Coordinated individual duties after careful evaluation of each employee's skill level and knowledge.
  • Trained team members on new hotel services and products to support promotional efforts.

Education

High School Diploma -

Dawn High School
Hyderabad, India
07.2006

Skills

  • Workflow Processes
  • Document Distribution
  • Document Creation
  • Filing Procedures
  • Confidential Document Control
  • Process Control Documentation
  • Document Preparation
  • Microsoft Excel
  • Scanning Processes
  • Status Updates
  • Document Verification
  • Material Preparation
  • Identify and document the document control processes
  • Proficient with FTP clients, SharePoint, ISO, MS Office, and File Net
  • Maintenance of electronic and physical documents
  • Upload & Sent Documents Through ACONEX Software
  • Complex Technical Information

Certification

Diploma in Computer hardware

Languages

Urdu, Hindi, English, Arabic
Native language
English
Advanced
C1
Arabic
Upper intermediate
B2
Hindi
Proficient
C2
Urdu
Proficient
C2

Timeline

Senior Document Controller

Havelock One Interiors Saudi Limited
11.2021 - Current

Project Document Controller

Sameer Al marzouki Engineering & Consultants
12.2019 - 10.2021

Document Control Specialist

PMDC Engineering Consultants
12.2018 - 11.2019

Site Document Controller

Depa Saudi Arabia
02.2017 - 11.2018

Document Control Coordinator

El-Seif Engineering Construction Company
06.2012 - 12.2016

Document Controller

HItachi Plant & Tech, Ltd
06.2010 - 05.2012

Technical Documentation Specialist

Lubrif Oil Refinary Company
06.2009 - 05.2010

Administrative Coordinator

Virgo Construction Company
01.2007 - 12.2008

High School Diploma -

Dawn High School

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Syed Kaleem Ullah Quadri