syed Khadeer Ahmed

SUMMARY

· Manage and maintain a data distribution system and schedule for the assigned project, based on the client, project and supplier requirements. Adjust the system or schedule as needed to ensure timely approvals and distribution of documents.

· Coordinate with other parties to edit, proofread and update documents according to the set deadlines and standards. Resolve any document-related issues or queries.

· Used Aconex platform and other document management software to create, review, approve, distribute, track and record documents using a document control system. Follow the established procedures and protocols for document control.

Maintaining the security and integrity of documents and data throughout the archiving process, adhering to established protocols and best practices.

SUMMARY

Diligent and seasoned Executive Secretary with a proven track record in providing comprehensive administrative support to high-level executives. Known for managing complex schedules, facilitating seamless communication, and executing meticulous research to enhance executive decision-making. Adept at maintaining confidentiality, organizing records, and ensuring the efficiency of executive operations.

· Calendar Management: Proficient in maintaining executives' agendas, coordinating appointments, board meetings, conferences, and events, ensuring optimal use of time and resources.

· Communication Handling: Expertise in answering and redirecting phone calls, managing emails and letters, and preparing and disseminating various documents, including memos, reports, invoices, and more, with a keen eye for detail and professionalism.

· Record Keeping: Experienced in maintaining meticulous electronic and paper records of executive activities, ensuring systematic organization, easy accessibility, and confidentiality of sensitive information.

· Efficiency Enhancement: Proven ability to streamline administrative processes, optimizing workflow, and contributing to the overall efficiency of executive functions.

I have demonstrated a commitment to excellence in administrative support, fostering effective communication, and contributing to the overall success of the organization in the diverse and critical sectors it serves.

SUMMARY

· Coordinate and organize meetings, including the preparation of agendas, documentation, and minutes, fostering clear communication and documentation of key decisions.

· Managed and maintained a comprehensive filing system for documents related to equipment supply, ensuring quick and efficient retrieval of critical information.

· Handled incoming and outgoing communications, including emails, letters, and official correspondence, maintaining a professional and organized communication flow.

· Arranging travel itineraries and accommodations for company executives, contributing to efficient business operations and representation at external events.

· Upheld strict confidentiality in handling sensitive information related to equipment supply, contracts, and business strategies.

SUMMARY

· Arranged travel itineraries and accommodations for company executives, contributing to efficient business operations and representation at external events.

· Managed and maintained a comprehensive filing system for documents related to equipment supply, ensuring quick and efficient retrieval of critical information.