Syed Yasar
Jeddah,02
Summary
Dynamic Executive Assistant and Procurement Coordinator with 19 years of experience in corporate operations, demonstrating a strong ability to enhance organizational efficiency. Expertise includes executive support, office management, and procurement coordination over the past 5 years, encompassing vendor communication, purchase order tracking, and meticulous documentation control. Recognized for streamlining workflows and managing confidential processes while effectively bridging administrative and procurement functions with precision and reliability. Committed to fostering collaboration and driving operational excellence in fast-paced environments.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Executive Assistant – Management Office & Procurement Coordinator
Savola Foods Company
07.2012 - Current
- Experienced Executive Assistant and Procurement Coordinator with 19 years in corporate operations. Skilled in executive support, office management, and—over the last 5 years—procurement coordination, including vendor communication, PO tracking, and documentation control. Known for streamlining workflows, managing confidential processes, and bridging admin and procurement functions with precision and trust.
- Savola was ranked 14th in Saudi Arabia and 39th in the Middle East by Forbes in 2020. In 2023, the company reported a revenue of SR 26.8 billion and a net profit of SR 1 billion.
- Key Responsibilities:
- Procurement Coordination (2019–2025)
- Supported the Procurement Department with vendor onboarding, documentation control, and PO tracking
- Coordinated with suppliers for quotations, delivery schedules, and invoice reconciliation
- Maintained procurement records, monitored contract renewals, and ensured compliance with internal policies
- Liaised between procurement, finance, and operations to streamline purchasing workflows and resolve discrepancies
- Assisted in preparing procurement reports, spend analysis, and supplier performance summaries for executive review
- Executive Support & Office Management
- Managed executives' calendars, coordinated complex meeting schedules, and arranged domestic and international travel itineraries Handled confidential documentation
- Briefing produced materials, and served as primary liaison between leadership and other departments
- Organized and facilitated board meetings, professional conferences, and corporate events across multiple locations
- Screened and prioritized communications, visitors, and requests to maximize executive productivity
- Administrative Operations
- Oversaw HR-related functions including staff welfare initiatives, facility management, and supplier payment processing
- Designed and maintained efficient filing systems and record-keeping protocols
- Coordinated with government relations to secure visas and manage accommodations for international consultants
- Compiled statistical information an prepared comprehensive reports for executive review
Executive Secretary
MenaBev (Previously SIPCO Pepsi Cola)
09.2006 - 07.2012
- Served as the primary administrative liaison for the Executive Director of Operations, managing a wide range of responsibilities across departments while supporting multiple senior managers. Coordinated procurement processes, facilitated international business travel, and maintained effective communication channels to ensure operational efficiency.
- Flagship PepsiCo bottler with one of the largest operations in the MENA region with over 2000+ employees working across the western region of Saudi Arabia
- Executive Support
- Managed the Operations Director's calendar, arranged appointments, and coordinated high-level meetings
- Screened incoming communications and visitors, prioritizing matters requiring immediate executive attention
- Prepared confidential and sensitive documents with comprehensive briefings for executive review
- Served as liaison between executive leadership and departmental teams, tracking assignment completion
- Cross-Departmental Coordination
- Provided administrative assistance to senior managers across multiple departments including Quality Control, Supply Chain, Manufacturing, and Technical Operations
- Prepared purchase requisitions and coordinated with procurement for order processing and invoice management
- Organized and facilitated professional conferences and departmental meetings
- Created formal documentation including agendas, minutes, and proceedings records
- Administrative Operations
- Arranged domestic and international travel, prepared detailed itineraries, and maintained comprehensive travel records
- Coordinated with government relations to secure visas and accommodations for visiting technical specialist and consultants
- Designed and maintained efficient filing systems ensuring documentation accessibility and organization
- Produced professional correspondence, reports, charts, and presentations using advanced Microsoft Office applications
- Took on additional responsibility as HSE (Health, Safety & Environment) Coordinator.
Education
BCA Bachelor of Computer Application -
Osmania University
Hyderabad01.2003
Skills
- Office Management
- Communication & Presentation
- Documentation Management
- Travel Coordination (Domestic & International)
- Office Supply & Vendor Management
- Multitasking & Flexibility
- Technology & Equipment Troubleshooting
- Negotiation
- Event Management
- Expense Reporting & Reconciliation
- Facilities Coordination
- Problem Solving & Initiative
- Data Analysis
Accomplishments
- Office Branding & Workplace Experience Design: Implemented cohesive office branding elements to align the physical workspace with company values, enhancing both employee engagement and client perception – 2024/25.
- Successfully organized an international event for the management team, managing travel itineraries, hotel reservations, logistics, awards ceremony, and photography — all delivered on time and within the allocated budget – Yearly event.
- Provided high-level administrative and logistical support during the acquisition of Bayara company by SFC in 2023 and the divestment SFC Iran unit in 2024, including document management, executive scheduling, internal communications, and coordination across legal, finance, and operations teams — all while maintaining strict confidentiality.
- Planned and coordinated corporate social events, including team-building activities, holiday celebrations, and executive functions—managing end-to-end logistics, vendor relations, budgeting, and on-site execution – Yearly event.
- Successfully organized an inter-departmental and inter-plant sports event, overseeing all aspects of planning, logistics, team coordination, venue management, and awards distribution—fostering employee engagement and cross-functional collaboration.
- Organized comprehensive health screening initiatives for plant employees, aligning with occupational health standards and promoting workplace wellness and safety.
Certification
- Introduction to Data Analysis using Microsoft Excel
- Scrum Master
- Introduction to Office and Administrative Management
- DAST – Diploma in Advanced Software Technology
- Cyber Security Awareness Program
- Presentation Skills training
- Time Management training
- HSE basic training
Languages
English
Native or Bilingual
Arabic
Full Professional
Urdu
Native or Bilingual
Timeline
Executive Assistant – Management Office & Procurement Coordinator
Savola Foods Company
07.2012 - Current
Executive Secretary
MenaBev (Previously SIPCO Pepsi Cola)
09.2006 - 07.2012
BCA Bachelor of Computer Application -
Osmania University