SYED ARSHAN
Dammam
Summary
Dynamic Senior Project Coordinator with Al-Yamama Company, adept in SAP and procurement processes. Proven track record in enhancing operational efficiency and compliance, while fostering strong vendor relationships. Skilled in project tracking and administrative coordination, ensuring timely delivery of materials and services. Recognized for exceptional problem-solving and communication abilities.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Senior Project Coordinator
Al-Yamama Company
Dammam
01.2016 - Current
- Processed all HR-related transactions using SAP, ensuring compliance and accuracy in records management.
- Handing Department SAP to Process Warehouse Related transactions (Like: Preparing of Service & Technical Materials PRs, Preparing of GRs, Track PRs & POs).
- Handling Department SAP to Process Finance Related Transactions (Like: Cash Journal Entry, Create Cash PO).
- Execute and follow-up all administrative activities related to the smooth functioning of the office.
- Preparing employee leave, Final Exit schedule forms and relevant time sheets.
- Arranging Safety Orientation for Contractor employees.
- Arranging meetings with different departments of the company.
- Maintain and update records of all sections.
- Handling all typing jobs like Quotations, Delivery Notes, Purchase Orders and others.
- Preparing internal and external memos.
- Prepare weekly, monthly status reports of Safety, Civil & Mechanical departments.
- Preparing Departmental and project Organization Chart and job descriptions.
- Preparing technical reports and graphical presentations as and when required.
- Prepare daybook to transact all income/expenditure data.
- Maintain overall key accounts and entering the data into Ledgers every week based on the details of daybook.
- Receive & log all documents before being forwarded to the assignee.
- Create Technical Material PRs and coordinate with suppliers until successful delivery.
- Generate Goods Receipts (GRs) for materials and services in compliance with procurement procedures.
- Managed procurement processes, negotiated purchase orders to align with project requirements, and compiled monthly and weekly reports.
- Tracked and followed up on PRs and POs for multiple agricultural projects, ensuring timely procurement and delivery of materials.
- Manage petty cash transactions, including Cash POs and general entries.
- Process Project HR-related activities such as vacations, resignations, employee transfers, and timesheets.
- Oversee administrative operations to ensure smooth office functioning.
- Coordinate closely with storekeepers for material inspections, GR issuance, and inventory processes.
- Possess strong knowledge of project materials including plumbing, irrigation systems, electrical, civil, safety, and consumable items.
- Provide IT support, including hardware/software troubleshooting, PC formatting, printer configuration, and scanning solutions.
- Utilize Microsoft Excel, MS Access, and VBA to develop and manage databases for efficient reporting and tracking.
- Apply Adobe Photoshop skills for image editing and documentation when required.
- Possess hands-on experience in CCTV installation, configuration, and troubleshooting, including RJ45 cabling, network connectivity, and system integration with monitoring displays (TV/monitors).
Store Supervisor
Al Yamama Company
Dammam
01.2014 - 01.2017
- Coordinated procurement, logistics, and technical teams for timely sourcing, receipt, and dispatch of warehouse materials.
- Coordinating with suppliers, transporters, and internal teams for smooth operations.
- Assist with conducting periodic stock audits and performing physical inventory checks.
- Ensure all warehouse materials are handled and stored in full compliance with quality, HSE, and regulatory standards.
- Collaborated with suppliers and internal teams to secure timely, quality deliveries of warehouse materials.
- Maintain accurate and comprehensive records of materials, including their codes, specifications, shelf life, and communications with vendors.
- Identify, segregate, and report corroded or damaged materials to ensure timely replacement and avoid operational delays.
- Supervised daily warehouse operations, ensuring efficient receipt, storage, and dispatch of materials.
- Maintained accurate inventory records and conducted regular stock inspections to prevent shortages or overstocking.
- Coordinated with procurement and logistics teams to ensure timely availability of materials.
- Implemented proper storage methods to safeguard materials and improve warehouse organization.
- Prepared stock reports and documentation for management review.
- Monitored material handling to ensure compliance with company policies and safety standards.
- Led warehouse staff, assigning tasks to enhance productivity and streamline workflow.
- Managed material issuance and verified supporting documents for accuracy.
Work Coordinator
Al-Yamama Company
08.2013 - 08.2014
- Coordinated daily site activities among engineers, supervisors, and subcontractors, facilitating efficient project execution.
- Received maintenance work requests for university buildings and coordinated with engineers, supervisors, and foremen to assign skilled manpower as per site requirements.
- Supported site operation planning and tracked daily work schedules and progress, ensuring alignment with project timelines.
- Maintained site coordination records, daily reports, and work logs, providing accurate information to the supervisor.
Accountant Assistant
Nimbus Cloud Technologies
Austin
01.2011 - 01.2013
- Generated, reviewed, and processed invoices with high accuracy.
- Updated invoice tally to enhance accuracy of financial reporting.
- Monitored outstanding receivables to facilitate timely collections.
- Resolved billing discrepancies, maintaining transparent financial records.
- Provided accounting and administrative support to management, streamlining processes.
Education
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Skills
- Project Coordination & Administration
- SAP (PR, PO, GR Processing)
- Procurement & Vendor Negotiation
- Inventory & Store Management
- HR & Administrative Support
- IT Support & CCTV Systems
- Database Management (MS Access & VBA)
- Advanced Microsoft Excel
- Reporting & Documentation
- MS Office Suite
- Excel
- PowerPoint
- Access
- V Look up
- SAP
- Oracle
- Primavera P6
- V-Look Up
- Tally ERP 9
- Document management tools
- IT support for maintenance operations
- Workflow systems
- Financial reporting
- Technical documentation
- Cost control
- Safety compliance
- Time management
- Production oversight
- Project tracking
- Administrative coordination
- Reporting skills
- Expert in [software]
- Schedule coordination
- Workflow coordination
- Active listening
- Customer relationship management
Certification
- SAP Basis Certification, Compu Concept Institute, 04/01/15 - 07/31/15
- Diploma in Accounts (Tally, Focus, Wings), Bluemax Infotech, 12/01/08 - 06/30/09
- Diploma in Computer Applications, Bluemax Infotech, 02/01/07 - 05/31/07
Arameco I D
8236711
Saudi Iqama Status
Valid and Transferrable
Languages
- Arabic
- Hindi
- English
- Arabic
- Hindi
Technical Qualifications
- IOSH (Institution of Occupational Safety and Health)
- OSHA (Occupational Safety and Health Administration)
- Industrial Safety and Fire Management
Personal Information
- License: Saudi Driving License
- Date of Birth: 12/25/90
- Gender: Male
- Marital Status: Married
Timeline
Senior Project Coordinator
Al-Yamama Company
01.2016 - Current
Store Supervisor
Al Yamama Company
01.2014 - 01.2017
Work Coordinator
Al-Yamama Company
08.2013 - 08.2014
Accountant Assistant
Nimbus Cloud Technologies
01.2011 - 01.2013