Syed Musthafa Mohamed Ibrahim
Logistics & Warehouse Team Lead
Al Khobar,Saudi Arabia
Summary
Seasoned Supply Chain Operation with over 13 years of experience in the field of goods management from organization from clearing materials and inventory to the delivery of the goods to the customers. (Import & Export clearance & warehousing & delivery to sites). Excellent communication and interpersonal skills underscore my ability to effectively collaborate, negotiate, and maintain positive relationships with international and local suppliers, clients, and team members. Accomplished in setting, expecting, and exceeding high standards for work quality. I take great pride in my work and consider myself to a logical planner. To secure a position that will utilize my organizational abilities and educational background and be an active part of the company in achieving its goals. Problem-solving Logistics Manager knowledgeable in freight cost negotiations and building valuable vendor relationships. Looking to bring further success to a chemicals company through effective communication and compliance understanding. Accomplished Warehouse Manager with proven leadership in managing and directing 13 warehouse employees. Successful in overseeing employee training and day-to-day performance with a priority on safety, accuracy, efficiency and company protocols. Expert in maintaining accurate records and inventory counts.
Overview
16
16
years of professional experience
Work history
Logistics & Warehouse Team Lead
Gulf Bioanalytical (Integrated Modern Scientific S
Dammam, Saudi Arabia
06.2010 - Current
- Bioanalytical (Integrated Modern Scientific Supplies, Overall supervising the warehouse daily operations activities including administrative responsibilities according to the company standards
- Supervising the inbound, outbound, replenishment, short movement, barcode scanning, branding labels and daily deliveries
- Involving directly on the daily operation of inbound, incoming shipments offloading from the truck and placed on the inbound area
- Proper storage of offloading materials according to the slotting, FIFO, FEFO, DG chemicals, equipment and consumables and sending detailed reports to the management on the damages, shortage, unconditioned goods of the inbounded stocks
- Verifying the complete outbound material of delivering orders according to the proper packaging (Palletized, Wrapped) and make sure that loading goods are on FEFO basis
- Cross checking all the outbound materials in accordance with purchase order details
- Maintaining the stock level of the products to control unmoved stocks or low selling products
- Identifying the unmoved and short expiry products to remove from the warehouse in compliance with organizational policies
- Scheduling daily deliveries to the drivers for all the customer orders by arranging the required vehicles
- Preparing the next day delivery schedule report and arranging the truck required in advance
- Inspecting the warehouse on daily basis to make efficient operations and safety environments for the employees
- Achieving the invoicing target for weekly, monthly, and yearly by executing the order deliverables
- Quarterly & yearly physical stock count of the material to ensure the inventory management as on current date
- Coordinate with statutory auditors to complete physical count for the entire warehouse
- Reconciliation of the physical stock with system stock count and finalize the discrepancies
- Analyzing on the stock reconciliation and improve to minimize
- Implement and maintain the process and procedures to make sure the efficient and effective operations to improve the organization growth
- Coordinating and tracking the materials receipts, documenting on the systems and arranging final deliveries to the customer
- Developing the business strategies for efficient business improvement on the revenues
- Maintaining the higher-level track record 4.5/5 customer satisfaction for deliverables and services
- Proven as an excellent communication and entire KSA warehouse operations related to procurement & logistics and warehousing aspects are leading with efficient team members
- Preparing and submitting the inventory, warehouse operational reports to the management
- Maintain proper documentation of the activities, reports needed information like Shipping invoice, Packing list, COO and other certificates
- Preparation of Project delivery documents as per client request including tag, material, equipment details which are comply with purchase order
- Organizing, arranging entry permit (gate pass) for the vehicles to offload the material at customer site
- Periodic inventory reports are forwarded to the procurement and finance team to maintain the stock level of the critical items before order placement
- Supervising the scheduling and executing complete customer delivery across the kingdom on daily basis
- Ensuring the timely maintenance of the warehouse equipment's & properties to liaise with standard regulations
- Complying with all the relevant government rules, environmental and regulations to maintain warehouse standards according to HSE, ISO-13485-2016
- Ensuring that all staffs are adhere to strict health and safety policies during working
- Monitoring and analyzing the overall performance of the team members
- Warehouse budgeting including forecast and current costs comparison are prepared and produced to the management
- Adapting proper training for all staffs to handle Dangerous goods that adhere to strict health and safety policies through working
- Solving the issues for smooth loading and offloading which may raise on the situations
- Supporting recruitment with selection process, offering training and support to new members of the team
- Logistics Responsibilities
- Overall supervising the logistics activities including administrative responsibilities according to the company standards
- Determining the most appropriate way to supply the goods from Origin to customer site with minimum cost
- Handling import-export clearance for the entire Organization across the kingdom
- Overall tracking the orders from order placement to final delivery to customer
- Tracking all the shipping orders through system until it reach to the end user
- Arrangement of the transportation to move the material in and out of the organization
- Overview the transportation cost and implementing the process to improve the cost reduction
- Tracking out all the consignment to ensure that on time arrival & handle late arrivals in the professional manner
- Proper documentation of all inbound & outbound transaction in the system as well as maintain the physical file for audit purpose
- Periodic maintenance of the company's vehicle, loading equipment's to prevent from breakdown issues
- Maintaining the system-based record of all the driver schedules, vehicles, warehouse equipment, orders on efficient manner
- Supporting recruitment with selection process, offering training and supporting to new employees to handle the materials and proper usage of machines
- Developing and implementing policies and procedures related to logistics operations
- Kingdom key customer like ARAMCO, MAADEN, SABIC, SFDA, S-Chem and government customers are managed with effective manner
- Customer's emails, queries, complaints are responded on immediate basis with maximum of 24hours
- Achieving invoice targets on monthly & yearly by completing deliveries & submitting invoices to the customers
- Scrutinizing and submitting the clearance documents to the forwarder before the shipment arrival for flatter clearance
- Duty exemption and duty percentages are thoroughly verified before issuing bayan for the clearance
- Following up with couriers & forwarders to get POD (Proof of Delivery) to close the deliveries in the system
- Quarterly & yearly logistics parameters are evaluated and removed annoying hazards
- Gaining Professional relationship with all the stake holders, suppliers, forwarders and other agents
- Resourceful follow up for the demurrage and unconditioned claims of the products delivery
- Preparing and appraising forwarders KPI to evaluate their routine results
- Procurement Responsibilities
- Finding out best and competitive offers with the local vendors as per requirement
- Strong negotiations with vendors to get maximum discounted price and feasible credit terms
- Order placement with local vendors & sub-contracting material suppliers
- Managing all local vendors & third-party contractors & freight forwarders procurement and executing deliverables
- Processing Local vendors & service providers & sub-contractor's invoices to clear due payments
- Overall tracking the orders placed locally purchase request to final delivery to our warehouse
- Ensuring on time Purchase and delivery to the warehouse for each and every order placement with supplier
- Evaluating the vendors performance to review and finalize to continue or finding out alternative.
Accounts Executive
Chemplast Sanmar Limited
Chennai
01.2008 - 01.2010
- Handling plant petty cash to meet employee's reimbursements
- Preparing Expenses report for cost effective management
- Issuing sales invoice to move the goods from the plant
- Preparing MIS report to the finance manager.
Education
Master of Business Administration -
Bharathidasan University
2016
Bachelor - Commerce
Jamal Mohammed College
2008
ICWAI (Cost Accountant) foundation pass out on the year of - undefined
2005
Skills
- TECHNICAL SKILLS
- Microsoft Office (Word, Excel, PowerPoint & Outlook)
- Tally
- System
- Packing and picking
- Warehouse maintenance
- Warehouse processes
- Team leadership and motivation
- Safety regulations expertise
- Budget analysis
- Compliance standards
- Shipping and receiving
- Loading and unloading
- Cost reduction
- Retail materials management
- Order fulfillment
- Stock management
- Inventory audits
- Customer relationships
- Inventory management
Additional Information
- ACHIEVEMENTS , Best New Employee award for the year of 2010 of overall group. Order Execution employee award for the year of 2014 of overall group.
- Visa Status Transferrable Iqama
- Page 1 of 4
Languages
English
Fluent
Hindi
Fluent
Urdu
Fluent
Tamil
Native
Malayalam
Intermediate
Timeline
Logistics & Warehouse Team Lead
Gulf Bioanalytical (Integrated Modern Scientific S
06.2010 - Current
Accounts Executive
Chemplast Sanmar Limited
01.2008 - 01.2010
Master of Business Administration -
Bharathidasan University
Bachelor - Commerce
Jamal Mohammed College
ICWAI (Cost Accountant) foundation pass out on the year of - undefined
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