Tayeb Alassma Sunhouri

• Support Procurement Director in managing procurement Department operations
• Support policy procedures and process improvement and implementation
• Facilitate procurement team capacity building by coaching and enhancing knowledge transfer
• Support Procurement planning and control function on streamlining process
• Coaching Procurement team in implementing best practices and ensure compliance.

Joined UNDP Djibouti Country office to support the procurement functions in handling increased procurement volume. Major achievements are:

• Leading the procurement of over USD 4.5 Million during the assignment period for different categories.
• Conducting trainings for both operations and programmes/projects colleagues in procurement planning and process improvement.

Lead the Country Office Operation team focusing on oversite and enhancing business process to enable the Operation team prepared for the increased delivery targets

Joined GASCO Procurement team as Head of Contracting Section focusing on team Leadership and procurement process improvement for strategic contracts management.

• Managing the end to end process of strategic projects and purchases
• Managing the Contracts and procurement planning process.
• Organizing section duties and assigning task to team. Day to day management.
• Preparing executive progress report.
• Train and coach procurement team and end-users in implementing best practices throughout the procurement cycle
• Propose process improvement, templates and reporting mechanisms in line with Digital transformation programme needs.
• Review SAP blue print and attend pre-go live reviews

Joined the Corporate Support Services Unit in National Water Company (NWC) as part of change management team to promote and establish best practices in Procurement and Contacts management and conducting process improvement. Major achievements are:

• Managing the process of Procurement of the first PPP (Private Public partnership) Financial Advisor.
• Establishment of standard procurement process and archiving system.
• Facilitation of procurement reporting system.
• Training of national staff

• Defined project scope, milestones and task allocation to establish and maintain clear progress plans.
• Designed project presentations and reports for executive teams.
• Improved operations by generating project status reports and identifying issues for corrective action.
• Determined project schedules and kept projects on track using proactive adjustments to workflow.

• Coordinate Procurement activities and create procurement plans for each grant.
• Conduct market surveys and provide sold justifications for the approved procurement strategies.
• Ensure the compliance with UNDP procurement rules and regulation and apply best practices in approaching each procurement activities.
• Prepare ITBs (Invitation to Bid), RFQ (Request for Quotations), RFP (Request for Proposals) as per UNDP Procurement rules.
• Manage the bid solicitation process and ensure getting the required approvals from both budget owners and end users.
• Manage bidding evaluations process and ensure the completeness of the submission of evaluation reports to the subject approving body (ies).
• Conduct construction/rehabilitation sites assessment.
• Prepare overall construction/rehabilitation works plans for all assessed sites.
• Prepare and supervise the production of all technical drawings and specifications for the assessed sites.
• Perform technical assessments and prepare Bills of Quantities (BOQs) for the construction or/and rehabilitation of buildings, related infrastructure and equipment.
• Prepare a complete construction/budgets.
• Participate in construction plans approvals negations with donors and end users.
• Provide technical and managerial advice for Programme manager and National partners.
• Lead and manage the end to end procurement process for all civil works related activities in accordance to UNDP Procurement Principles.
• Maintain and propose process and SOPs improvement on the bases of lessons learnt, risks and opportunities.

• Establish of construction management unit to handle the ongoing construction/rehabilitation works funded by the organization. (a supervisor of all engineering team consisted of 5 civil engineers and 10 inspectors/skilled workers)
• Prepare overall construction work plan with all required resources.
• Manage the Preparation required designs and bill of quantities for all construction/rehabilitation sites.
• Conduct regular site visit to sites location and report to country director about the current situation.
• Managing the process of recruitment of engineers and skill labors required for conducting the onsite civil works
• Plan and monitor the procurement of buildings material in accordance with projects schedules and ensure the timely delivery to all locations.
• Follow up with the site's teams in the proper sites organization activities and set proper safety plans for each site.
• Provide construction monthly reports and ad hoc advices if required.
• Coordinate the civil works activities with the local governmental authorities and other International NGOs working in same region.

• Managed site instructions, daily diary, record sheets and other forms of site reporting.
• Delivered short-term plans and performance requirements, holding weekly progress meetings.
• Negotiated with building owners, property developers and local authorities to deliver completed projects.
• Oversaw turnover process, enhancing communication between key stakeholders to facilitate smooth completion.

• Motivated teams to deadline through regular site visits and inspections, problem-solving accordingly and eliminating bottlenecks.
• Checked technical drawings for adherence to standards, maintaining operational compliance.
• Completed projects on time and within budget by collaborating with contractors, architects and public authorities.
• Oversaw Quality Control (QC) for construction teams, delivering results in line with project specifications.
• Documented daily progress, incidents and issue resolutions for accurate site records.
• Outlined construction schedules, equipment and labour requirements using Gantt charts.