Thomas P. Koshy
Jeddah,Kingdom of Saudi Arabi
Summary
Accomplished professional with expertise in time-management, organisational development, and project coordination. Demonstrates proficiency in personnel budgeting, performance analysis, and appraisal methods. Adept at computer literacy, employee relations proficiency, and benefits and compensation management. Known for exceptional relationship-building skills and a supportive approach. Committed to leveraging these competencies to drive organisational success and foster a positive work environment.
Organised and dependable [Job Title] with [Number] years of experience. Successful at managing multiple priorities with positive attitude. Willing to take on greater responsibilities to meet team goals.
Energetic employee well-versed in strong communication and organisation skills. Seeks solutions to problems and applies extensive analytical knowledge to findings. Adept at multi-tasking, leading group discussions and managing projects.
Dedicated [Job Title] highly effective in undertaking administrative and programme management tasks. Manages complex data with excellent organisation. Motivated to achieve outstanding success through prompt communication and helpful approach.
Overview
28
28
years of professional experience
1
1
Certification
Work History
HR Specialist
SecuTronic (Al-Eatesam Modern Marketing Company)
Jeddah, Kingdom of Saudi Arabia
03.2023 - Current
- Developed and managed the HR budget, conducting thorough analysis to optimize resource allocation.
- Generated a variety of HR reports to assist in strategic decision-making.
- Reviewed and approved transactional requests within MENAIME, including business trips, vacation approvals, and related activities.
- Oversaw and maintained accurate records of staff vacation entitlements and usage.
- Coordinated and provided business travel and vacation arrangements for employees.
- Managed the maintenance and servicing of company vehicles to ensure optimal functionality.
- Liaised with clients to facilitate the leasing of new vehicles in alignment with company needs.
- Coordinated with medical insurance providers to ensure timely renewals, accurate statements, and seamless service delivery.
- Administered the PetroApp for monitoring and managing fuel consumption across company vehicles.
HR Officer
SecuTronic (Al-Eatesam Modern Marketing Company)
Jeddah, Kingdom of Saudi Arabia
03.2021 - 02.2023
- Improved business HR policies by guiding and collaborating with managers.
- Worked closely with [Job title], aiding HR improvements and strategy for continued development of best practices.
- Coordinated performance review cycles, contributing towards clear goal setting across teams.
- Organised training courses for staff development and skill enhancement.
- Conducted thorough job evaluations to ensure fair compensation across all departments.
- Maintained precise, detailed staff and company records for thorough reference.
- Coordinated [Number] Human Resources staff, leading employees by example to maintain productive department relations.
- Improved efficiency by streamlining HR processes and procedures.
- Maintained strict confidentiality whilst handling sensitive personnel data and records.
- Reviewed and renewed company policies, ensuring strict legal compliance across all business activities.
- Tailored HR policies according to changing business needs for organisational agility.
- Monitored company HR data and trends to assess productivity against [Type] strategy and goals.
- Analysed reporting to reconcile transactions, accounts and ledgers.
CEO Assistant
SecuTronic (Al-Eatesam Modern Marketing Company)
Jeddah, Kingdom of Saudi Arabia
04.2018 - 04.2021
- Documented conferences, meetings and appointments with verbatim reports.
- Facilitated effective communication between the CEO and other staff members.
- Optimised travel arrangements to ensure cost-effective solutions without compromising comfort or convenience for the CEO.
- Maintained confidentiality with handling sensitive documents and information.
- Conducted thorough research for preparing reports, aiding informed decision-making processes.
- Prepared professional business correspondence on behalf of senior staff and organisation.
- Kept files organised and up-to-date for accurate record-keeping purposes.
- Organised complex travel itineraries for CEO to ensure smooth business trips.
- Drafted correspondences on behalf of the CEO, reflecting professional tone and content accuracy.
- Organised master calendar of appointments, operational targets and projects.
- Scheduled meetings, conferences and appointments.
- Created an organised filing system; ensured easy access to important documents.
- Enhance office efficiency, ensuring all administrative tasks were completed on time.
- Ensured timely completion of projects by coordinating with various departments within the organisation.
- Booked flights and hotels for domestic and international meetings.
HR and Administrative Officer
SecuTronic (Al-Eatesam Modern Marketing Company)
Jeddah, Kingdom of Saudi Arabia
05.2011 - 04.2018
- Kept physical and electronic personnel files regularly updated for accurate records.
- Communicated interview outcomes with internal and external candidates.
- Assisted in performance evaluations to promote growth and development.
- Maintained accurate personnel records for easy reference.
- Produced accurate, reliable reports for management monitoring of personnel activity.
- Arranged travel logistics for smooth business trips.
- Liaised with other departments for seamless operations.
- Managed office supplies inventory to prevent shortages.
- Documented performance review outcomes to aid continued personnel development.
- Enhanced productivity with comprehensive administrative support.
- Published current vacancies with clear job and applicant criteria.
- Improved efficiency and productivity by acquiring new skills.
- Successfully delivered on tasks within tight deadlines.
- Quickly learned and applied new skills to daily tasks, improving efficiency and productivity.
Executive Secretary
SecuTronic (Al-Eatesam Modern Marketing Company)
Jeddah, Kingdom of Saudi Arabia
03.2008 - 05.2011
- Booked flights and hotels for domestic and international meetings.
- Sourced and ordered office supplies within allocated budget.
- Organised master calendar of appointments, operational targets and projects.
- Facilitated communication between executives and employees for transparent business operations.
- Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
- Kept files organised and up-to-date for accurate record-keeping purposes.
- Maintained an organised record-keeping system, improving ease of access to information.
- Assisted in meeting preparation for optimal results.
- Documented conferences, meetings and appointments with verbatim reports.
- Maintained databases and filing systems to boost team efficiency.
- Enhanced productivity by organising and prioritising tasks efficiently.
- Improved office efficiency by streamlining administrative processes.
- Handled confidential documents with utmost discretion and security.
- Scheduled meetings, conferences and appointments.
- Carried out day-to-day duties accurately and efficiently.
Sales Coordinator
Aflak Industries Company Limited
Jeddah, Kingdom of Saudi Arabia
04.2002 - 03.2008
- Prepared and distributed sales reports for internal review and analysis.
- Facilitated successful meetings between sales team and clients for better understanding of requirements.
- Generated monthly sales forecasts which helped in inventory management.
- Processed purchases and sales orders promptly.
- Prepared sales presentations, impressing key clients and stakeholders.
- Facilitated efficient communication between departments resulting in smoother workflow.
- Coordinated sales activities with effective communication between sales teams and clients.
- Analysed sales reports to identify trends and update strategies.
- Managed the preparation of sales reports to ensure up-to-date information availability.
- Maintained comprehensive database of customer contact details, easing communication processes.
- Negotiated prices and offered cost-effectives sales quotes to entice prospective customers.
- Tracked competitors' activities, providing valuable insights into market trends.
- Conducted research and gathered information from multiple sources to present clear results.
Administrative Secretary
Rajab and Silsilah Company (PCA project)
Jeddah, Kingdom of Saudi Arabia
05.1999 - 04.2002
- Optimised daily operations with effective diary management.
- Gathered information, created charts and produced reports for staff.
- Took dictation and transcribed words for staff to create records and correspondence.
- Increased [Type] data quality by organising and updating [Type] databases [Timeframe].
- Managed highly confidential files, enhancing data security.
- Tracked metrics with [Software] spreadsheets and modelled data for staff.
- Arranged filing systems for easy use and retrieval by personnel.
- Wrote professional letters, emails and memoranda for business communication.
- Prepared [Type] administrative reports [Timeframe] for senior management.
- Enhanced office efficiency by managing and prioritising incoming correspondence.
- Collaborated closely with other departments for a cohesive work environment.
- Streamlined internal communications for improved team productivity.
Sales and Marketing Secretary
Mahindra Engg. and Chemical Products Company Ltd.
New Delhi, India
05.1997 - 02.1999
- Kept filing system and documentation flawlessly organised.
- Scheduled meeting spaces and catering for board meetings, client consultations and contract negotiations.
- Scheduled appointments and meetings with clients and customers to discuss requirements and solutions.
- Managed client relationships by providing exceptional customer service.
- Created marketing materials for online and offline marketing platforms.
- Implemented targeted marketing campaigns, improving brand recognition.
- Coordinated promotional events to drive product awareness.
- Handled customer queries and complaints, ensuring total client satisfaction.
- Processed orders and recorded transactions accurately.
- Designed engaging promotional materials for optimal audience impact.
Trainee / Asst. Programmer
Microtech Computers
Kerala, India
05.1997 - 02.1999
- Contributed to the development of a comprehensive program for the Rubber Board of India, including overseeing data entry tasks.
- Designed and implemented a fully functional program for Hotel Aiswarya, a four-star hotel in Kerala, authorized by the Kerala Tourism Development Corporation (KTDC), utilizing the Dbase III platform.
Education
Diploma in Business Computing - Business Computing
MicroTech Computers
Kerala, IndiaBachelor of Arts - Economics
Kerala University
Kerala, IndiaSkills
- Time-management
- Organisational development
- Project coordination
- Personnel budgeting
- Performance analysis
- Appraisal methods
- Computer literacy
- Employee relations proficiency
- Benefits and compensation
- Relationship-building
- Supportive approach
Languages
English
Upper intermediate
Arabic
Elementary
Hindi
Fluent
Malayalam
Native
Affiliations
- Listening Music
- Traveling
Certification
- Certified Office / Business Administrator from Blue Occean Management Training & Consultancy, Dubai, UAE
- Hardware Assembling and Trouble Shooting from Lakhotia Compter Center (LCC), India thru Amtech Computer Center, Jeddah.
- E-Commerce Certificate from NIIT, Jeddah
Awarded
- Awarded Best Promising Employee from Aflak Industries, Jeddah for the year 2003.
- Awarded Man of the Month - Rajab & Silsilah Company (PCA Project) for the month of April 2001.
- Awarded Attendance Certificate from Microsoft Sales Specialist Training Program.
Timeline
HR Specialist
SecuTronic (Al-Eatesam Modern Marketing Company)
03.2023 - Current
HR Officer
SecuTronic (Al-Eatesam Modern Marketing Company)
03.2021 - 02.2023
CEO Assistant
SecuTronic (Al-Eatesam Modern Marketing Company)
04.2018 - 04.2021
HR and Administrative Officer
SecuTronic (Al-Eatesam Modern Marketing Company)
05.2011 - 04.2018
Executive Secretary
SecuTronic (Al-Eatesam Modern Marketing Company)
03.2008 - 05.2011
Sales Coordinator
Aflak Industries Company Limited
04.2002 - 03.2008
Administrative Secretary
Rajab and Silsilah Company (PCA project)
05.1999 - 04.2002
Sales and Marketing Secretary
Mahindra Engg. and Chemical Products Company Ltd.
05.1997 - 02.1999
Trainee / Asst. Programmer
Microtech Computers
05.1997 - 02.1999
- Certified Office / Business Administrator from Blue Occean Management Training & Consultancy, Dubai, UAE
- Hardware Assembling and Trouble Shooting from Lakhotia Compter Center (LCC), India thru Amtech Computer Center, Jeddah.
- E-Commerce Certificate from NIIT, Jeddah
Awarded
- Awarded Best Promising Employee from Aflak Industries, Jeddah for the year 2003.
- Awarded Man of the Month - Rajab & Silsilah Company (PCA Project) for the month of April 2001.
- Awarded Attendance Certificate from Microsoft Sales Specialist Training Program.
Diploma in Business Computing - Business Computing
MicroTech Computers
Bachelor of Arts - Economics
Kerala University
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