VIJAYAKUMARAN J

Systems. Utilized advanced computer software such as MS Word, Excel, and Adobe Acrobat to create, edit, and archive documents.

• Document Management Systems (DMS)
• Followed document control procedures in transmitting and receiving documents.
• Implemented document workflow processes, monitored daily activity, and updated approaches. Expertly handled data entry and administrative tasks related to document control
• Set up and maintained document control processes and procedures.
• Maintained confidentiality and provided secure access to documents as required.
• Compiled reports on document control activities for senior management review and edited documents for accuracy, consistency, and compliance.
• Assisted in creation, development, and implementation of department- and project-related templates
• Worked with project department to drive timely documentation processing and future updates.
• Worked collaboratively with other departments on initiatives that required access to or sharing of controlled documents.
• Analyzed existing workflows associated with document control processes and identified areas for improvement
• Received general instructions for routine projects and detailed instructions to drive complex projects
• I wrote, reviewed, and executed plans for testing new and established document management systems. information capture, search, and retrieval systems.
• Prepared support documentation and training materials for end users of document management systems
• Identified and classified documents and other electronic content according to characteristics such as security level, function, and metadata.
• Testing Kit Arrangement to Site and Well Maintain, Keep Following Calibration Due Date, and Maintain t Calibration Certificates
• Prepared and maintained monthly manpower timesheets for 250 employees, ensuring accuracy and timely submission to payroll.
• Coordinated with department heads to verify working hours, overtime, and leave records.
• I worked flexible hours, covering nights, weekends, and bank holidays.
• I worked closely with internal and external support teams to resolve IT issues.
• Stored documents using cloud-based systems to drive efficiencies.
• Organized, filed, and stored electronic and physical files to maximize traceability.
• Coordinated effectively amongst various teams for seamless exchange of technical drawings and plans.
• Trained team in document control and records management best practices.
• Reviewed documents for accuracy, immediately notifying supervisor of errors.

• Utilized advanced computer software such as MS Word, Excel, and Adobe Acrobat to create, edit, and archive documents.
• Followed document control procedures in transmitting and receiving documents.
• Implemented document workflow processes, monitored daily activity, and updated approaches
• Maintained confidentiality and provided secure access to documents as required.
• Assisted in creation, development, and implementation of department- and project-related templates
• Conducted regular audits of stored documents to verify their completeness, accuracy, and security
• Analyzed existing workflows associated with document control processes and identified areas for improvement
• Generated reports summarize key performance metrics associated with document control operations
• Identified discrepancies between original documents and archived versions during quality assurance reviews
• Assisted in developing training materials related to proper use of the organization's document control system.
• Provided technical support to users in understanding document management system's features and functions.
• Trained new staff members on standard operating procedures, leading to a more effective workforce.
• Carried out secure destruction and disposal of sensitive documents.

• Followed document control procedures in transmitting and receiving documents
• Implement and maintain organized document management system for both hardcopy and electronic records.
• Document Control & Management, Team Coordination & Leadership
  Construction Project Support.
• Electrical Systems Documentation. regulatory Compliance & Standards
  Proficient in Project Management Software (e.g., MS Project, EDMS)
• File Organization, Data Entry, Quality Control & Auditing
• Oversee and manage all construction and electrical project documentation, ensuring compliance with company and regulatory standards
• Ensure that all incoming and outgoing project-related documents (e.g., drawings, contracts, change orders, etc.) are accurately filed and distributed.
• Coordinate project teams, including engineers, contractors, and subcontractors, ensuring all stakeholders receive necessary documentation in timely manner.
• Review and verify documentation for completeness, accuracy, and compliance with industry standards.
• Support project manager with resource allocation, scheduling, and monitoring project deadlines.
• Train and mentor junior team members in document control processes and software tools.
• Facilitated smooth workflow by providing required documentation to respective departments on time.

• Managed daily operations, ensuring all tasks were completed on time and within budget
• 2 years’ experience in NAAPTOL branch coordination (5 branches: inbound, outbound, attendance, mail handling, excel file maintenance, customer complaints, & problem solutions)
• Daily monitoring of the progress report, attendance report, inbound & outbound flow to update the main branch
• Developed and implemented efficient processes to streamline operational activities
• Maintained accurate records for tracking the progress of projects and tasks
• Managed the daily workflow of staff members to maximize productivity levels More than 75% of month
• Prepared weekly and monthly activity summaries for management review
• Identified opportunities for improvement of existing systems and processes related to branch operations
• Performed administrative duties such as filing documents and responding to emails
• Trained new employees on office policies and procedures
• Collaborated with other departments to ensure the smooth functioning of the branch
• Maintained up-to-date records of financial transactions and client information
• Organized promotional events to increase brand awareness and drive sales volume
• Resolved conflicts between staff members by providing guidance or implementing disciplinary action when necessary
• Monitored employee performance metrics such as attendance rates and quality control standards
• Coordinated meetings with internal stakeholders regarding operational updates or changes
• Provided excellent customer service to clients, handling inquiries and resolving issues in a timely manner
• Utilized problem-solving techniques to quickly address customer complaints or technical issues that arise during business hours
• Developed efficient processes for managing branch operations, including scheduling staff and ordering supplies
• Developed effective communication channels within the team for better collaboration
• Directed daily branch operations, leading the team to exceed monthly sales goals
• Maintained a high level of employee morale to minimize turnover and maximize customer satisfaction
• Reviewed employee job performance and contribution during the performance appraisal
• Enforced branch compliance with audit and regulatory procedures
• Managed organizational and documentation compliance procedures within the branch
• Communicated and implemented new ideas and strategies to improve sales, marketing, and staff development
• Managed direct reports to maximize productivity, efficiency, and potential
• Implemented corporate culture through reinforcement of quality service and teamwork
• I oversaw individual accountability for cash handling
• Completed weekly scheduling to maintain adequate teller coverage
• I oversaw the development and execution of marketing campaigns to increase branch visibility and brand recognition
• Established and maintained relationships with individual and business customers and provided assistance with problems these customers may encounter

• 2 years of experience in inbound and outbound NAAPTOL project handling, mail access, vehicle reports, and attendance reports
• Successfully managed the day-to-day operations of a large team, providing guidance and leadership to ensure efficient workflow.
• Trained, coached, and mentored team members to foster a highly productive work environment.
• Utilized problem-solving skills to resolve customer service issues quickly and efficiently.
• Conducted regular performance reviews and provided feedback to team members.
• Planned, scheduled, and assigned work activities for personnel
• Ensured compliance with all safety regulations in CE to protect personnel and assets.
• Contributed to strategic planning to guide decisions aligned with company's vision and goals
• Coordinated logistics activities such as scheduling transportation services and ordering supplies
• Conducted regular audits of operational procedures in order to identify potential risks or areas of improvement
• Implemented strategies designed to increase customer satisfaction ratings through effective communication techniques
• Documented daily operations activities in database
• Reviewed and addressed key customer relations issues
• Maintained accurate inventory records by tracking ordering & delivery, returns, credits, and adjustments.
• Monitored financial resources allocated for operations purposes in order to ensure optimal use of funds
• Trained employees in job-specific tasks and evaluated continuing education needs to improve team performance.
• Coordinated office workflow to maximize productivity and labor resources
• Supervised direct reports and enforced adherence to established procedures and deadlines
• Maintained accurate payroll records and submitted data to the accounting department for processing.
• Motivated employees to reach their highest professional potential
• Answered customer questions and made product recommendations according to needs.
• Monitor workflow processes to ensure accuracy and timeliness of deliverables
• Tracked company inventory and noted item shortages for future product orders