Musadiq Hussain Wani
Riyadh, ,Saudi Arabia
Summary
Strategic Project Coordinator and Facilities Management Professional with a proven track record in overseeing diverse projects and optimizing operational efficiency. Adept at stakeholder engagement, risk management, and leveraging technical skills for impactful solutions. Skilled in maintaining facility integrity and compliance. Results-focused and proactive, with strengths in collaborative leadership and technical problem-solving
Overview
5
5
years of professional experience
1
1
Al-Yamama Kafd Project Senior Project coordinator
Work history
Facilities Management Engineer
Al-Yamama Company for Trading and Contracting, Aramco ITHRA, Cultural
11.2021 - 12.2022
- Responsibilities
- Develop and maintain project performance database that tracks overall progress and achievement of milestones
- Assist the Facilities Manager in all aspects of project implementation as needed
- Support the Facilities Manager with external contacts as needed
- Manage the Security access-control database in conjunction with the Security Contractor
- Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments
- Coordinate all Facilities activities, work direction, and support systems
- Supervise and train facility employees and contractors as needed
- Independently maintain and update administrative policies and processes
- Set up, maintain, and organize department's central files, information, filing, and messages
- Assist facilities staff in locating parts, supplies, and materials
- Prepare and maintain RFP's, bid information, and other contract documents
- Prepare internal bill-backs and documents for events supported by the Facilities organization
- Provide administrative support to the Facilities team
- Manage the CMMS system, including receiving work request, assigning work orders, entering system data, and providing the overall system administration
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures
- Organizing, attending, and participating in stakeholder meetings
- Documenting and following up on important actions and decisions from meetings
- Preparing necessary presentation materials for meetings
- Ensuring project deadlines are met
- Determining project changes
- Providing administrative support as needed
- Undertaking project tasks as required
- Developing project strategies
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project
- Assess project risks and issues and provide solutions where applicable
- Ensure stakeholder views are managed towards the best solution
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members
- Create a project management calendar for fulfilling each goal and objective
- Role & Responsibilities
- Coordinated resources and delegated assignments to maintain efficient building operations
- Oversaw vendor-provided building, janitorial, pest control and landscaping services
- Checked common areas and conference rooms regularly to verify cleanliness and order
- Managed system work orders by distributing assignments and closing out completed work after walk-throughs
- Directed emergency response to serious building issues to contain problems, control damages and develop corrective plans
- Evaluated facilities, furniture and equipment to maintain ergonomic work environment
- Handled general and routine maintenance such as basic plumbing issues and HVAC troubleshooting
- Called in equipment repair services and maintained office supplies by ordering new inventory
- Led facility management staff and consultants in producing business plan devoted to setting priorities and job assignments
- Led facilities management team, delivering continuous one-on-one training to numerous polysomnographic scrapers for sleep centre locations
- Checked building areas to verify working order and cleanliness
- Spearheaded projects to improve adherence to environmental, health and security standards
- Prepared and reviewed operational reports and schedules
- Established department goals and deadlines
- Drafted and enforced preventive maintenance schedule for facility systems and equipment
- Directed warehouse activities and defined storage and organization requirements
- Monitored facility to foster safety, security and consistent maintenance
- Educated staff on safety procedures, OSHA requirements and company policies
- Gathering and analyzing data, and reports
- Determining facility and equipment specifications
- Overseeing the implementation of facility expansion, layout, various systems, and quality controls
- Evaluating operational systems and facility infrastructure to ascertain and improve operational efficiencies
- Planning and coordinating infrastructure and equipment maintenance schedules and activities
- Preparing reports and compliance documentation
- Troubleshooting problems with mechanical equipment's under Plumbing and HVAC systems
- Inspecting facilities to identify potential hazards and take steps to eliminate them
- Conducting inspections of existing facilities to identify issues with structure, function, and safety
- Managing the day-to-day operations of facilities including maintenance and repair work as needed
- Work permit receiver for the maintenance of jobs carried out during operation.
Junior Researcher
IIT
01.2019 - 01.2021
- TIH Cobotics in IIT Delhi and also member of RUTAG organization in IIT Delhi
- Organizing Technical programs in IIT Delhi TQUIP, Robocon etc
- Responsibilities
- Working and maintenance of KUKA Robots
- Collect data from KUKA Robots
- Collect data from Rural areas and trying to give them technical solutions in Agricultural, horticulture and others.
Quality engineer & HVAC engineer
COCOBOLO INDUSTRIES | GROUP OF COMPANIES
03.2018 - 08.2019
- Responsible for maintaining and repairing heavy equipment required in the day to day working
- Analysis of machine failures
- Estimation of maintenance costs
- Recruit and train the Maintenance & HVAC staff
- Keep updated with the upcoming versions or latest machinery required in the organization
Education
B-tech - Mechanical engineering
Punjab Technical University
2018
Diploma - undefined
Government Polytechnic College Kupwara, Technical Board
2015
Skills
Project Management
Resource Planning
Critical Path Analysis
Project Scheduling
Stakeholder Management
Risk Mitigation
Financial Administration
Document Control
Stakeholder Relations
Strategic Planning
Process Optimization
Facility Management
Contract Oversight
Presentation Skills
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)
Google Workspace (Docs, Sheets, Slides, Forms)
Spreadsheets (Excel, Google Sheets, OpenOffice Calc)
Email Management (Mail Merge, Filters, Rules)
Social Media Management (Facebook, Twitter, Instagram)
Hardware and System Administration (Cisco, Tech Support, Updates)
-QuickBooksResource planning
Critical path performance
Project scheduling
Application Performance Monitoring
Project status reporting
Scope creep management
Stakeholder management
Risk management
Stakeholder relationship management
Finance administration
Document control
Flowchart creation
Project cost control
PowerPoint presentations
Facility management
Department management
Contract management
Strategic planning
Operational support
Physical resource management
MS Office (Word, Excel, Outlook, PowerPoint, OneNote, Access)
Google Drive (Docs, Sheets, Slides, Forms)
Spreadsheets (Excel, Google Sheets, OpenOffice Calc)
Email (mail merge, filters, folders, rules)
Presentations/Slideshows (PowerPoint, Google Slides, OpenOffice Impress,)
QuickBooks Pro tip: talk about specific applications of skills: Expense tracking, accounts payable, invoicing, cash flow management, employee time tracking, reports, payroll
Social Media (Facebook, Twitter, Instagram) Pro tip: Explain how to apply social media skills, eg, talk about giveaways, reach, customer interaction
Hardware Skills System administration, network configuration, software installation, security, Cisco, tech support, updates, project management, research, vendor management,
Accomplishments
- Practical 6 Months & 4 weeks training at Jammu & Kashmir Mechanical Division Baramulla, studied and overview of the following:
- Overview of Diesel Engine and Petrol Engine
- Automatic Control and Load Sharing of Machines
- Practical Overview of 2 Strokes, 4 Stroke Engine.
Languages
Urdu, Kashmiri, Hindi
Native language
English
Fluent
A1
Timeline
Facilities Management Engineer
Al-Yamama Company for Trading and Contracting, Aramco ITHRA, Cultural
11.2021 - 12.2022
Junior Researcher
IIT
01.2019 - 01.2021
Quality engineer & HVAC engineer
COCOBOLO INDUSTRIES | GROUP OF COMPANIES
03.2018 - 08.2019
B-tech - Mechanical engineering
Punjab Technical University
Diploma - undefined
Government Polytechnic College Kupwara, Technical Board
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