Wesam Ali Ali
Riyadh
Summary
Results-driven Invoicing Specialist with a proven track record at Asyad Group, adept in finance and logistics operations. Expert in ensuring billing accuracy and compliance, leveraging analytical skills to minimize disputes and enhance profitability. Known for exceptional communication and coordination, consistently delivering precise invoicing solutions that align with company standards.
Overview
7
7
years of professional experience
Work History
Invoicing Specialist
Asyad Group
Riyadh
01.2024 - Current
- Issue invoices for freight forwarding and logistics services in line with contracts, quotations, and approved costing sheets, ensuring full capture of all billable items.
- Book and verify all relevant costs, including international freight, local handling, customs clearance, transportation, and third-party vendor charges, ensuring alignment with operational data.
- Monitor daily exchange rates for major and minor currencies against the Saudi Riyal and apply this knowledge to invoicing and cost bookings, helping the company achieve passive profit through smart rate usage and timing.
- Open new jobs in the ERP system, validate data input (client details, shipment information, routing, charges), and ensure smooth flow of information between operations and finance.
- Operationally close jobs in the ERP after confirming that all costs and revenues have been recorded, preventing revenue leakage and ensuring financial completeness.
- Liaise with operations, sales, and customer service teams to clarify any discrepancies in charges, shipment details, or service scope before issuing invoices.
- Support internal controls by following company policies, financial procedures, and documentation standards for audits and internal reviews.
- Reviewed and verified invoices for accuracy and compliance with company standards.
- Maintained organized records of all invoicing documents and transactions.
- Collaborated with finance team to resolve discrepancies in billing statements.
- Answered customer invoice questions and resolved issues discovered during invoicing and collection process.
Invoicing Specialist
Skybridge Freight Solutions
Riyadh
01.2019 - 12.2023
- Managed end-to-end invoicing processes for air, sea, and land freight forwarding services for a diverse portfolio of clients.
- Prepared invoices from costing sheets and job files, capturing freight charges, local charges, detention/demurrage, storage, and value-added services.
- Coordinated with operations to ensure that estimated costs and final costs were correctly updated before issuing final invoices.
- Opened new jobs in the ERP system upon receipt of booking confirmations, ensuring accurate and complete data entry for routing, mode of transport, and customer details.
- Followed up on incomplete jobs, missing documents, or unposted charges and ensured all jobs were operationally closed once activities were finalized.
- Assisted in minimizing invoice disputes by double-checking rates, currency, and tax treatment, and by aligning invoice details with quotations and contracts.
- Contributed to the company’s profitability by consistently monitoring exchange rates and suggesting the best timing for currency conversions or billing when applicable.
- Reviewed and verified invoices for accuracy and compliance with company standards.
Skills
- Invoicing
- Finance
- Freight Forwarding
- Logistics Operations
- Customs Documentation
- ERP
- Analytical Skills
- Numerical Accuracy
- Detail Orientation
- Problem-solving
- Communication
- Coordination
- Integrity
- Professional Conduct
Personal Information
- Date of Birth: 02/17/79
- Nationality: Egyptian
- Place of Birth: Riyadh
Hobbies and Interests
- Reading, particularly topics related to personal development, culture, and knowledge
- Travelling and exploring new cities, cultures, and lifestyles
- Donating to charities and participating in social and community-oriented activities
Current Residence
King Fahad District, Riyadh, Saudi Arabia
Key Skills
Issuing accurate invoices based on approved costing sheets and client agreements, Booking costs for freight, local charges, surcharges, and third-party services, Monitoring currency exchange rates and optimizing timing and conversion for passive profit, Verifying supporting documents such as bills of lading, commercial invoices, and delivery notes, Reconciling invoice details with operational and financial records, Solid understanding of air, sea, and land freight processes (export/import), Familiarity with incoterms, freight rates, surcharges, local handling, and customs-related charges, Coordination with operations teams to ensure that all chargeable services are captured and billed, Basic knowledge of customs documentation and cross-border trade requirements, Opening, updating, reviewing, and operationally closing jobs in ERP and freight management systems, Ensuring all costs, revenues, and operational milestones are correctly recorded, Using system reports to detect missing charges, incorrect rates, or unclosed jobs, Strong numerical accuracy and detail orientation, Ability to work under pressure and handle a high volume of jobs and invoices, Problem-solving mindset with a focus on preventing revenue leakage, Effective communication and coordination with internal and external stakeholders, High level of integrity, commitment, and professional conduct
Languages
English
Intermediate (B1)
B1
Arabic
Native
Native
Timeline
Invoicing Specialist
Asyad Group
01.2024 - Current
Invoicing Specialist
Skybridge Freight Solutions
01.2019 - 12.2023