ZAHID Ali
Al Khafji
Summary
Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Fareeha Qaat Shamri Contracting Est.
Al Khafji
07.2019 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.
Administrative Assistant
Badar Al Mudi Trading EST.
Al Khafji
09.2015 - 05.2019
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Leveraged accounting software to manage expenses and keep track of finances.
- Created presentations to inform, motivate and persuade internal and external audiences.
- Maintained company handbook to outline policies and provide insights to company mission and values.
- Screened visitors and issued badges to maintain safety and security.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Recorded meeting minutes to provide historical account of actions, measure progress against strategic plan and drive accountability.
- Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
Office Clerk
Ithra Trading EST
Dammam
02.2014 - 04.2015
- Provided clerical support, addressing routine and special requirements.
- Interacted with customers by phone, email or in-person to provide information.
- Maintained organized files and stocked supplies to support team needs and maximize performance.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Responded to inquiries from callers seeking information.
- Boosted file efficiency and reduced storage space with proactive management of records and elimination of redundancy.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Education
Secondary School -
Government Higher Secondary School
Lahore Pakistan 07.2010
Skills
- Document and File Management
- Database and Client Management Systems
- Multitasking and Time Management
- Strong Organizational Skills
- Appointment Coordination
- Office Equipment Operation
- Resource Coordination and Allocation
- QuickBooks Expertise
- Data Entry Documentation
- Meeting Minutes
- Excel Spreadsheets
- CRM Software
- Invoice Processing
- Advanced MS Office Suite Knowledge
- Executive Presentation Development
- Skilled in Microsoft Office
- Office Supplies and Inventory
- Travel Arrangement Management
- Research and Analytical Skills
Languages
English
Upper intermediate (B2)
Urdu
Bilingual or Proficient (C2)
Arabic
Intermediate (B1)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Administrative Assistant
Fareeha Qaat Shamri Contracting Est.
07.2019 - Current
Administrative Assistant
Badar Al Mudi Trading EST.
09.2015 - 05.2019
Office Clerk
Ithra Trading EST
02.2014 - 04.2015
Secondary School -
Government Higher Secondary School
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