Haya Arubaiaan
Riyadh
Summary
Detail-oriented operations professional with expertise in coordinating university visits, managing delegations, and organizing events. Skilled in procurement, inventory management, budget documentation, and HR administration, including onboarding and payroll. Holds a BA in English Language and Literature and fluent in Arabic and English, effectively supports office operations and enhances workplace efficiency.
Overview
2
2
Languages
1
1
Certification
4
4
years of professional experience
Work History
Marketing Communications Administrative Assistant
Alfaisal University
05.2024 - Current
- Support the planning and execution of major university events, including graduation ceremonies, Career Fairs, Board of Trustees meetings, and conferences.
- Supported planning and execution of major university events, enhancing attendee experience for graduation ceremonies, career fairs, Board of Trustees meetings, and conferences.
- Prepared departmental budgets, monitored expenditures, and coordinated purchase requests and hospitality arrangements to ensure seamless event execution.
- Manage procurement and inventory of departmental supplies, marketing materials, and VIP gifts, including 2,000+ stationery items and 800+ VIP gift bags.
- Compiled departmental reports and official communications, coordinating with internal departments and external stakeholders to maintain operational efficiency.
Human Resources Administrative Assistant
Maximus Gulf
07.2023 - 12.2023
- Coordinated onboarding and hiring documentation, ensuring seamless integration for 50+ new employees.
- Maintained confidential employee records and organized benefits documentation to support compliance and employee access.
- Coordinated training sessions and managed payroll-related administrative tasks to support operational efficiency.
Secretary / Administrative Assistant
Almosanadah Institution for Higher Education
12.2022 - 02.2023
- Coordinated phone calls, correspondence, appointment scheduling, and office operations to ensure smooth workflow.
- Managed phone calls, correspondence, appointment scheduling, and routine office coordination.
- Enhanced archiving system for improved document retrieval.
Education
Bachelor - English Language and Literature
King Saud University
RiyadhSkills
- Event & Visit Coordination
- Stakeholder Communication
- Budget Documentation & Reporting
- Procurement & Inventory Management
- Records management
- Microsoft Office
- Event planning
- Problem Solving
- Attention to Detail
- Resource Management
- Teamwork
- Content Design using Canva
Certification
- Optimize Projects and Processes, Harvard Business- 2025
- Introduction to Professional Project Management, HADAF - 2024
- Introduction to the Learning Process for Teachers and
Trainers, Alison - 2023
- Intensive English Foundation Course, Al-Shawi Center for
Training and Consultancy - 2019
- IELTS, Overall band 5.5 - 2019
Languages
Arabic: Native language
English: Fluent
Training Courses
- Optimize Projects and Processes | Harvard Business | 2025
- Introduction to Professional Project Management | HADAF | 2024
- Introduction to the Learning Process for Teachers and Trainers | Alison | 2023
- Intensive English Foundation Course | Al-Shawi Center for Training and Consultancy | 2019
- IELTS | Overall band 5.5 | 2019
Timeline
Marketing Communications Administrative Assistant
Alfaisal University
05.2024 - Current
Human Resources Administrative Assistant
Maximus Gulf
07.2023 - 12.2023
Secretary / Administrative Assistant
Almosanadah Institution for Higher Education
12.2022 - 02.2023
Bachelor - English Language and Literature
King Saud University