Abul Sufiyan
Riyadh,Saudi Arabia
Summary
Project Coordination and HR professional with 15 years of experience, combining expertise in HR operations, employee relations, recruitment, onboarding, and workforce management with strong document control, project coordination, and process compliance. Experienced in project planning, scheduling support, document management for large-scale projects, and cross-functional team coordination. Skilled in KPI tracking, audit support, risk mitigation, stakeholder engagement, and reporting, with proficiency in ERP systems, EDMS, HRMS, ARIS workflow, and Primavera tools to drive organizational efficiency and successful project delivery.
Overview
15
15
Years of professional experience in HR & Project Coordination
2
2
MBA degrees (HR & Banking Finance)
5
5
Professional certifications
6
6
Enterprise software tools (ARIS, Primavera, SAP,Power BI,Aconex)
Work history
Project Coordinator & Document Controller
SEC-Saudi Electricity Company
Riyadh, Saudi Arabia
02.2024 - 02.2026
- Working within the PMO’s Risk and Knowledge Management Division, responsible for maintaining and updating key governance tools such as the enterprise risk register, issue log, and lessons learned repository.
- Actively tracking project risks, updating mitigation actions, logging issues, and capturing lessons learned from active and completed projects to support continuous improvement and organizational knowledge retention.
- Act as the Modeler in the ARIS system, responsible for creating, designing, and updating all PDC procedures and workflows.
- Transfer and align PDC templates and procedures into the SEC Business Manual format to ensure standardization and compliance.
- Developing, reviewing, and finalizing Project Execution Manuals, flowcharts, and communication protocols.
- Maintain accurate documentation logs, transmittals, and version control to ensure compliance with PDC standards.
- Provide awareness sessions and training on procedures to all PDC project teams, including COA, EOA, WOA, Renewable, Generation, and General, ensuring proper understanding and implementation.
- Utilize Oracle Project & Portfolio Management (OPPM) to manage, track, and report project documents, schedules, and deliverables efficiently.
- Prepare and compile professional reports, presentations, and Monthly management Audit reports and audit reviews.
- Participate in internal and external audits by providing required documentation and ensuring timely follow-up actions.
- Contribute to Knowledge Management initiatives by organizing lessons learned, best practices, and project data for future reference.
- Manage, organize, and update key project quality documents and procedures, including RFD, NCR, CAPA, QMP, PQP, Inspection and Contractor Audits, Proponent Audit Coordination, and Projects BL Audits.
HR Operations Specialist
Galfar Al Misnad Engineering & Contracting
Doha, Qatar
07.2023 - 12.2023
- Oversaw centralized HR operations for multiple project sites, managing mobilization, onboarding, leave tracking, and personnel documentation for over 5000+ field employees.
- Coordinated training schedules, compliance certifications, and employee records to support audit readiness and workforce development initiatives.
- Prepared HR dashboards, headcount summaries, and project status updates for senior management and PMO reporting.
- Supported the PMO in the development of KPI dashboards, project performance reports, and audit documentation to enhance governance transparency
HR Coordinator / Payroll and Leave Management
AMWAJ Catering Services
Doha, Qatar
02.2022 - 03.2023
- Leave Administration: Manage the leave process, handle paperwork, determine eligibility, track leave usage, and maintain accurate records in ERP and Google Drive.
- Corporate Travel Arrangement: Arrange cost-effective travel for employees through approved agencies, make hotel reservations, and maintain ERP and Google Drive ticketing records.
- Invoice and Billing Management: Handle invoices and billing for air ticket vendors and recruitment agencies, update billing records, and follow up on payments in ERP and Google Drive.
- Onboarding Support: Facilitate the onboarding process for new hires, including preparing orientation materials and ensuring completion of necessary paperwork.
- Employee Records Management: Maintain accurate employee records and databases, ensuring confidentiality and compliance with data protection regulations.
- Payroll Assistance: Support payroll processing by gathering and verifying employee timesheets and attendance records.
- Recruitment Coordination: Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews with candidates.
- Training Coordination: Organize and track employee training sessions and professional development programs.
- Compliance Support: Ensure HR practices align with Qatar labour laws and regulations, assisting in audits and compliance initiatives.
- HRM ERP Software: Proficient in Dynamics AX 2012–R3 and Purlynt ERP systems for HR operations
Sr.HR & Administration Officer – Head Office
Arcon Project Private Limited
08.2020 - 02.2022
- Managed site-level HR operations, including workforce mobilization, attendance tracking, leave management, and gate pass processing in alignment with project schedules.
- Coordinated employee onboarding documentation, training schedules, and compliance records to support project readiness and manpower deployment.
- Maintained accurate and up-to-date HR databases, personnel files, and staff movement logs in coordination with central HR and project teams.
- Provided administrative support to the PMO by organizing project documentation, facilitating internal communication, and tracking HR-related compliance metrics.
- Liaised between site administration, HR, and project control teams to ensure alignment of manpower planning with project execution requirements.
- Contributed to internal audits and HR process reviews by compiling required documentation, ensuring policy adherence, and supporting corrective actions.
Senior Site Admin /HR & Projects Operations Lead
Assad Said Contracting Company Limited.
01.2015 - 12.2019
- Oversaw day-to-day site administration activities for major EPC projects, ensuring smooth coordination between site teams, HR, and project management functions.
- Led HR operations at the site level, including workforce mobilization, attendance management, gate pass issuance, and leave tracking for multi-disciplinary staff.
- Provided PMO support by managing project documentation, maintaining logs for submittals, RFIs, transmittals, and correspondence using Aconex (Oracle EDMS).
- Coordinated with QA/QC and site engineering teams to ensure documentation compliance, timely submissions, and audit readiness.
- Prepared and maintained daily, weekly, and monthly reports on manpower, material delivery, and progress for internal reviews and client submissions.
- Acted as a liaison between site teams and head office departments (HR, Procurement, Planning, QA/QC) to ensure workflow alignment and issue resolution.
- Contributed to site operations efficiency by implementing structured filing systems, digital document controls, and improving communication channels.
HR Officer / Payroll Specialist | Executive Asst. to CEO
Habtronix LLC, Al Habtoor-VALTRANS GROUP
Dubai
04.2013 - 11.2014
- Onboarding: Facilitate new employee orientation and ensure completion of required documentation.
- Employee Records: Maintain and update employee files and HR databases.
- Payroll Support: payroll processing and resolving related inquiries.
- Leave Management: Track and manage employee leave requests and balances.
- Policy Implementation: Enforce company policies and procedures, ensuring compliance.
- Employee Relations: Address employee inquiries and grievances, promoting a positive work environment.
- Training Coordination: Organize and track employee training and development programs.
- Office Administration: Oversee office supplies, facilities management, and administrative tasks.
- Compliance: Support HR managers in administering policies and ensuring compliance with U.A.E. employment laws and regulations.
- HRM ERP Software: Proficient in SAP ERP systems for HR operations and reporting functions.
Administrative Officer
USHA Martin Limited
08.2010 - 12.2012
- Handling administrative requests and queries from senior managers.
- Organizing and scheduling appointments with admin software.
- Answer and direct phone calls.
- Write and distribute email, correspondence memos, letters, faxes, and forms.
- Develop and maintain a filing system.
- Documents all the location reports for monthly reviews.
Education
Master of Business Administration - Human Resources Management
08.2010 - 08.2012
Master of Business Administration - HR & Banking Finance
09.2020 - 08.2022
Advance Diploma - Financial Application
Honors Diploma - Computer Science
Skills
- HR Operations & Workforce Administration
- Project Coordination & PMO Support
- Review, Developing and Updating of Corporate & Project Procedures, Policy, Manual, WI
- Employee Relations, Engagement & Compliance
- Contractor, Consultant & Stakeholder Coordination
- Document Control & Management (Aconex)
- Audit Coordination (Internal, Contractor & Proponent)
- Manpower Planning & Large-Scale Workforce Management
- Risk Management & Knowledge Management
- Quality Audits & QHSE Audit Coordination
- KPI Development, Performance Tracking & Reporting
- Cross-Functional Communication & Stakeholder Coordination
- ARIS Process Modeling & Workflow Documentation
- Primavera (P6 / OPPM) Project Scheduling Support
- Microsoft Dynamics AX 2012 R3 (ERP)
- MS Power BI – Dashboards & Data Visualization
- Purlynx Suite (ERP)
- SAP HCM / HRMS Operations
- Aconex – Oracle EDMS (Certified)
Certification
- Certificate in Project Management Professional (PMP), AICPE, India, 2022
- Certificate of Appreciation, FIFA WORLD CUP 2022, QATAR
- Aconex Certified Professional, 46867980, 2023
- Training ISO 9001-2008, Quality Auditing Institute, 2022
Project
- EPC OF METALLURGY UPGARDE OF GAS PIPING-DOLPHIN ENERGY ,Qatar , 22/07/2023 - 12/12/2023
- Combined Circle SEC Gas-fired Power Plant (PP13), Dhurma, Riyadh, Saudi Arabia, 02/01/15, 09/30/16
- Ministry of Justice - Construction Of 22 Courts Building, 22 cities of Saudi Arabia, 10/01/16, 11/30/17
- Construction of Royal Commission Public Housing.872 Villas, Yanbu, Saudi Arabia, 11/01/17, 12/31/18
- Construction of Sewage Pipeline, south Buraidah, Saudi Arabia, 01/01/19, 12/31/19 FIFA WORLD CUP 2022, Qatar, 02/01/22, 03/31/23
Languages
English
Fluent
Arabic
Intermediate
Work availability
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
morning
afternoon
evening
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Timeline
Project Coordinator & Document Controller - SEC-Saudi Electricity Company
02.2024 - 02.2026
HR Operations Specialist - Galfar Al Misnad Engineering & Contracting
07.2023 - 12.2023
HR Coordinator / Payroll and Leave Management - AMWAJ Catering Services
02.2022 - 03.2023
Arunodaya University - Master of Business Administration, HR & Banking Finance
09.2020 - 08.2022
Sr.HR & Administration Officer – Head Office - Arcon Project Private Limited
08.2020 - 02.2022
Senior Site Admin /HR & Projects Operations Lead - Assad Said Contracting Company Limited.
01.2015 - 12.2019
HR Officer / Payroll Specialist | Executive Asst. to CEO - Habtronix LLC, Al Habtoor-VALTRANS GROUP
04.2013 - 11.2014
Graphic Era University - Master of Business Administration, Human Resources Management
08.2010 - 08.2012
Administrative Officer - USHA Martin Limited
08.2010 - 12.2012
Techinaut Institute of Tech. - Advance Diploma, Financial Application
LCC - Honors Diploma, Computer Science