AFNAN ALKHATEEB
Riyadh
Summary
A dedicated administrative professional with over five years of experience providing exceptional organizational support and improving operational efficiency. Proven ability to communicate effectively and prioritize tasks, with expertise in drafting reports, managing correspondence, and maintaining accurate tracking systems. Strong leadership skills focused on streamlining workflows and optimizing team strengths. Proactive and enthusiastic, skilled in anticipating needs, and identifying solutions to enhance productivity. Committed to providing excellent customer service and adept in conflict resolution.
Overview
8
8
years of professional experience
Work History
Executive Secretary
ArabiaTek
Riyadh
12.2024 - 06.2025
- Reconciled financial statements and generated monthly reports to highlight discrepancies.
- Processed invoices for executive activities according to established guidelines.
- Coordinated office operations, including procurement of supplies and catering for events.
- Monitored executive emails, addressing relevant inquiries promptly.
- Managed executive calendars by scheduling appointments with internal and external contacts.
- Created spreadsheets in Microsoft Excel to track departmental budgets and expenses.
- Facilitated communication between executives and staff to enhance collaboration.
- Provided administrative support to CEO, arranging travel and documenting meeting minutes.
Business Administrator Support
Dar Massader
05.2021 - 05.2024
- Team Support and Oversight: Provide support and oversight for teams, facilitating problem-solving and developing and implementing strategic plans to achieve meeting goals.
- Executive Support: Assist company leaders by managing budgets, scheduling appointments, and organizing detailed itineraries to optimize their time.
- Records Management: Define and implement procedures for the retention, protection, retrieval, transfer, and disposal of records, ensuring compliance and historical reference through the use of company tools.
- Report Distribution: Ensure timely distribution of report templates to authors and follow up for completion and support.
- Medical Insurance Coordination: Oversee the issuance and renewal of medical insurance, serving as the liaison between the company, employees, and insurance providers.
- Bid and Capture Support: Assist the Bid and Capture team as needed, contributing to proposal development and submission processes.
- Travel and Expense Coordination: Organize travel arrangements and manage expense coordination, ensuring accurate reporting for guest relations.
- Document Management: Responsible for filing management, documentary archiving, and document control to ensure easy access and compliance.
- Legal and Financial Reporting: Prepare status reports for legal documents and track unpaid invoices to facilitate timely resolution.
- Event Coordination: Plan and organize company events and training sessions, managing all details to showcase products and celebrate achievements internally and externally.
- Human Resources Support: Assist with HR tasks, including updating employee files and processing time-off requests in line with company policy guidelines.
- Employee Orientation and Support: Provide orientation and ongoing support to office staff, fostering a collaborative and productive work environment.
- Accounting Systems Utilization: Work with Marmin Accounting System and SAP Ariba for efficient financial management and reporting.
- Project Assistance: Volunteer for special projects of varying complexity, including managing expense reports for executive staff to ensure accuracy.
- Interior Design Planning: Develop a comprehensive three-dimensional design plan for office renovations, complete with a detailed budget to support the initiative.
Administrative Assistant
Dar Massader
05.2019 - 05.2021
- Administrative Support: Provide comprehensive support for all administrative tasks to ensure smooth operations within the company.
- Document Management: Oversee and control company documentation, ensuring compliance with established service protocols.
- Calendar and Meeting Management: Schedule and coordinate meetings, maintaining an updated calendar and facilitating daily updates for team members.
- Correspondence Preparation: Draft and prepare external correspondence, ensuring clarity and professionalism in all communications.
- Office Operations: Maintain office services by organizing operations and procedures, controlling correspondence, designing filing systems, and approving documentation processes.
- Records Management: Define and implement procedures for the retention, protection, retrieval, transfer, and disposal of records, utilizing company tools for historical reference.
- Report Distribution: Distribute report templates promptly to authors and follow up to ensure timely completion and support.
- Medical Insurance Coordination: Manage the issuance and renewal of medical insurance, acting as the liaison between the company, employees, and insurance providers.
- Tender Management: Finalize bids and facilitate the tender process to secure contracts.
- Office Supplies Management: Monitor and manage office supply inventory, placing orders as needed to ensure adequate stock levels.
- Travel and Expense Coordination: Organize travel arrangements and manage expense reporting for staff.
- Legal and Financial Reporting: Prepare status reports for legal documentation and track unpaid invoices to ensure timely resolution.
- Event Coordination: Plan and execute company events and training sessions, showcasing products and celebrating achievements both internally and externally.
- Human Resources Support: Assist with HR tasks, including updating employee files and processing time-off requests in accordance with company policies.
- Accounting Systems: Utilize Marmin Accounting System and SAP Ariba for financial management and reporting.
Internship
Greater Amman Municipality
07.2017 - 10.2017
- Assisting the lab technicians in conducting research and sampling
- Researching on molecular laboratories
- Being able to do different types of testing: biological and chemical.
Education
Bachelor of Science - Biotechnology and Genetic Engineering
Philadelphia University
Amman05.2018
Skills
- Communication and presentation
- Accounting and finance
- Research and analysis
- Expense management
- Event planning
- Appointment scheduling
- Records organization
- Multitasking expertise
- Microsoft Office Suite
- Records organization
- Multitasking expertise
- Microsoft Office Suite
Languages
English
Upper Intermediate (B2)
B2
Arabic
Native
Native
Timeline
Executive Secretary
ArabiaTek
12.2024 - 06.2025
Business Administrator Support
Dar Massader
05.2021 - 05.2024
Administrative Assistant
Dar Massader
05.2019 - 05.2021
Internship
Greater Amman Municipality
07.2017 - 10.2017
Bachelor of Science - Biotechnology and Genetic Engineering
Philadelphia University
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