AL-Anoud Abdul-Aziz Baissa

• Incorporated companies by issuing Article of Associations of establishments and Commercial Registrations via (Saudi Business Center).
• Booking Commercial Names and Trade Marks for companies via Saudi Intellectual Property.
• Established efficient payroll system to timely salary disbursement via Monthly Payroll Agreements with relevant banks.
• Maintained legal compliance to avoid penalties and sanctions via Wages Protection Systems and monthly upload via Mudad.
• Implemented effective onboarding programme, ensured smooth integration of new hires.
• Issued work visas for new hires (International hires) via Qiwa and later residency/Iqama inside K.S.A via Muqeem government systems/portals.
• Internally transferred sponsorship of new hires (local hires) via Qiwa and successfully completed the required onboarding process.
• Developed company culture with regular staff engagement activities.
• Enhanced recruitment processes for improved talent acquisition.
• Communicated HR updates to staff, keeping employees operating under consistent framework across organization.

• Creating and Implementing company operational practices & legal policies across corporate and school levels such as:
• Recruitment, (Manpower) staffing & Employee Retaining Policy.
• Performance/Appraisal Management Policy.
• Attendance & Leaves Policy.
• Dress Code & Behavioral Conduct Policy.
• Probationary Period Policy.
• Annual Increment Policy.
• Code of Conduct and HR Policies.
• Pre-boarding, onboarding, and off-boarding and, or staff release policies & procedures.
• Engagement Surveys and customer satisfaction levels policy.
• Overseeing day-to-day HR operations across corporate and school levels including but not limited to:
• Issuing Employment Offer Letters.
• Drafting Internal Employment contracts in accordance with issuing QIWA contracts.
• Issuing & Maintaining Medical Insurance Policies.
• Issuing iqamat (Resident Cards) for work visa holders and renewing Iqamat for local residents as per company policy.
• Issuing Exit-Re-Entry visas as per requests.
• Issuing employment ID letters and attesting them from Riyadh Chamber of Commerce.
• Overseeing, managing and processing monthly payroll processes.
• Managing staff leaves (Annual leaves, sick leaves, un-paid leaves, and, or any kind of leaves) as per company policy in coordination with the regulations of Saudi Labor Law.
• Issuing staff announcements; for example, but not limited to (Announcements related to national holidays celebration, staff promotion, events and rewards, etc.).
• Educational Services. (SEP or Spark Education Platform is a company that owns and manages group of schools within K.S.A.). Schools that are managed: GAISR: Gems American International School, AL-Noor International, Qimmam Al-Hayat Schools.
• Reason for leaving: Professional Development.

Pre-boarding, Recruitment of International and local hires:

• Scanning CVS and shortlisting.
• Conducting Job Interviews.
• Issuing offer letters (conditioned with good references as all offer letters are subject to withdrawal in case unsatisfactory references are received).
• Conducting reference checks for (safe-guarding purposes).
• Conducting Police checks for (safe-guarding purposes).
• Issuing Employment Contracts- Employment Contracts.

Onboarding Practices:

• Designing & Implementing Induction Programs on organizational levels.
• Booking airline tickets for international hires and arranging airport pick-ups.
• Liaising Accommodation (Assisting expats and, or overseas staff with accommodation hunt) and issuing Tenancy Agreements
• Tenancy Agreements refer to the financial support written agreements provided by the school to staff members for a maximum of (6) months of financial support of upfront payments done by the school to be deducted from the staff members monthly salary in the form of monthly deductions, renewable upon paying back the school full Loan Amounts/ complete debts. The purpose of such tenancy agreement is to financially support over-seas hires secure a suitable accommodation to have a smooth onboarding experience upon arrival in K.S.A.

Medical Insurance & Medical tests:

• (Medical tests refers to the tests to be mandatory conducted prior and or within the iqama issuance process).
• Assisting with issuing & managing Business, Tourists & Family visas.
• Issuing Work Visas, and or Ajeer permits (if qualified/applicable).
• Authorizing Employment Contracts on Qiwa platform.

Safeguarding and Social Liability:

• Disciplinary Actions.
• Staff Welfare & Support.
• Absence Management & Back to Work Meetings.
• (3rd Party) Management (Shadow Teachers- Cleaners- Cafeteria Staff- Security Guards).

Daily/Monthly HR Operations:

• Issuing Exit-Re-Entry Visas (Upon Requests).
• Issuing Employment ID Letters/ Riyadh Chamber of Commerce Attestation (Upon Requests).
• Issuing police checks for new hires.
• Issuing Monthly Pay slips (Upon Requests).
• Managing & Processing Monthly Payroll (Deductions & Re-imbursements).
• Issuing Mid-Contract Amendment letters (if applicable for any new role and, or additional responsibility that comes with possible new additional allowance/increase).
• Gosi Salary Amendments (if applicable).
• Medical Insurance for Saudis and Sponsored Staff only.
• SCR (Single Central Registration) system and Isams/ HR Records and filing.
• Leaves Management (Annual- Sick- Maternity leave, etc.).

Off-Boarding Practices, End of Service & Final Settlements:

• Issuing Final Settlement Agreements.
• Releasing Off-Boarding Forms.
• Releasing Clearance & Experience Letters.

Performing all related HR (Human Resources) practices as well as business operations that include but are not limited to:

• Pre-boarding.
• Recruitment.
• Onboarding & Training.
• Medical Insurance.
• Gosi Management.
• Employment ID Letters.
• Residency Cards and Work Permit Renewals (Muqeem and Qiwa).
• Offboarding and End of Service Benefits.
• Sponsorship Transfers (Qiwa).
• Exit-Re-Entry Visas (Muqeem).
• Work Visas (Qiwa).
• Ajeer Permits.
• Wages Protection System (Mudad).
• SAGIA License Renewals.
• Commercial Registration Renewals.
• Municipality License Renewals.
• Car Leasing Services.

Conducted International Training Under the Sponsorship of Misk Art Institute at the Royal Palace of Versailles on:

“Onboarding in Cultural Establishments Abroad in the fields of museums, hospitality, human resources, and Design”.

Managing all related real estate operations that include but are not limited to:

• Leasing Contracts of Commercial and Residential Units.
• Air Ducts, electricity & Water Management.
• Building Maintenance.
• Brokers and Real Estate Agents.

Managing all related university operations that include but are not limited to:

• University Council Meetings.
• Scientific Council Meetings.
• Students Concerns and Overrides.
• Academic Board Reports.
• Recommendation Letters.
• Provost Calendar Management.
• Students Trips Arrangements.
• Course Evaluation.