Wali Ullah
Exit 33 Dahrat Laban Riyadh
Summary
Accomplished Senior Document Controller with a proven track record of enhancing document management processes and improving project efficiency by over 30% at HESCO. Expert in digital filing and technical documentation flow, demonstrating exceptional organizational skills and attention to detail. Skilled in cross-departmental coordination and maintaining rigorous quality compliance, ensuring critical information is accurately distributed and secured. Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
5
5
years of professional experience
Work History
Senior Document Controller
HESCO
10.2022 - Current
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Managed technical documentation flow of engineering, project management, and construction activities.
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Worked with internal staff to process documents and sent for closing.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Collaborated closely with project managers to create and maintain accurate document distribution matrices, ensuring the right information reached relevant personnel in a timely manner.
Document Controller
Baytur Saudi Arabian
02.2021 - 06.2022
- Numbering & identification of documents.
- Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
- Quality & compliance checks on documents.
- Filing and organization of documents (both electronic and / or hardcopies).
- Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle.
- Maintenance of a list (register) of applicable documents,.
- Distribution of documents to relevant people / organizations.
- Progress reporting on the documents status / maintaining KPIs (Key Performance Indicators).
Document Controller
TSK
03.2019 - 12.2020
- Copying, scanning and storing documents.
- Checking for accuracy and editing files, like contracts.
- Reviewing and updating technical documents (e.g., manuals and workflows).
- Distribute project-related copies to internal teams
File documents in physical and digital records. - Create templates for future use.
- Retrieve files as requested by employees and clients.
- Manage the flow of documentation within the organization.
- Maintain confidentiality around sensitive information and terms of agreement.
- Prepare ad-hoc reports on projects as needed.
- Outline a long- term storage strategy Adhere to regulatory requirements.
- Work with colleagues to ensure consistency of documentation practice across the company
Train employees on efficient documentation usage. - Assist with both internal and external audits
Ensure documentation integrity
Control access to documents
Education
BS Telecommunication Engineering - Major in Telecom/Electrical
The University of Engineering And Technology Pesh
04.2012
No Degree - FSC Pre Engineerig
Muslim Educational Complex
Dilazak Road Peshawar Pakistan03.2012
High School Diploma -
Muslim Educational Complex
Dilzak Road Peshawar Pakistan01.2010
Skills
- Document archiving
- Data entry proficiency
- Advanced computer skills
- Quality assurance procedures
- Document's Software
- Electronic Filing Systems
- AutoCAD knowledge
- Version Control Management
- Computer & IT Skills
- Document Management Expertise
- Engineering Terminology
- Tracking document flow
- Document organization
- Document Scanning
- Documentum Software
Languages
Pashto, Urdu
Native language
Arabic
Intermediate
B1
Hindi
Upper intermediate
B2
Turkish
Beginner
A1
English
Upper intermediate
B2
Timeline
Senior Document Controller
HESCO
10.2022 - Current
Document Controller
Baytur Saudi Arabian
02.2021 - 06.2022
Document Controller
TSK
03.2019 - 12.2020
BS Telecommunication Engineering - Major in Telecom/Electrical
The University of Engineering And Technology Pesh
No Degree - FSC Pre Engineerig
Muslim Educational Complex
High School Diploma -
Muslim Educational Complex
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