SIVABALAN S
TABUK,SAUDIA
Summary
Experienced in warehouse operations management with a strong focus on backstock processing, barcode scanning, and logistics coordination. Adept at inventory control, shelf dressing, and quality control enforcement. Proven relationship building strengths enhance team collaboration and operational efficiency. Career goal includes advancing to a senior management role within the logistics sector.
Overview
8
8
years of professional experience
Work History
Senior Document Controller
LIMAK AL AYUNI (TUNNEL BORING MACHINES ))
06.2025 - Current
- Managed document control processes and systems for high-profile engineering projects, improving efficiency and accuracy.
- Implemented robust version control practices to maintain accuracy of technical documents across all project phases.
- Liaised between departments to ensure seamless flow of information and documents, enhancing project timelines.
- Monitored changes in regulations and standards, updating document control procedures to comply with latest requirements.
- Developed and delivered training sessions on document control procedures, improving team efficiency and adherence to standards.
- Created and maintained DMS training material for staff, facilitating access to company documents.
- Checked document storage systems for errors, identified issues and verified solutions for accuracy.
- Prepared detailed reports on document control metrics, identifying progress and areas for improvement.
- Sorted, stored and retrieved electronic and hard copy documents for clients and staff from company systems and files.
- Coordinated the archiving of historical documents, preserving important records and freeing up valuable storage space.
- Negotiated with suppliers to procure document control software and hardware, optimising resources and budget.
Documentation Officer
IRIS CONSTRUCTION &TRADING W.L.L IN QATAR
DOHA, QATAR
03.2023 - 12.2024
- Formulated marketing and advertising strategies for continuous business growth.
- Negotiated buying conditions and sales contracts to secure lucrative deals.
- Followed industry trends and set pricing strategies to maximise business returns.
- Ensured smooth day-to-day operations of the store by proactive problem-solving.
- Demonstrated product knowledge to enhance customer satisfaction.
- Managed procurement processes to maintain optimal stock levels.
- Coordinated delivery schedules to ensure consistent availability of merchandise.
- Executed daily opening and closing tasks to ensure store readiness.
- Ensured timely restocking of goods by conducting regular inventory checks.
- Maintained cleanliness of work areas and equipment to uphold hygiene standards.
- Delivered services to customer locations within target timeframes.
- Operated machinery to achieve targets while following regulations.
- Completed customer orders with speed and accuracy.
- Delivered high-quality results within budget and timeframe targets.
- Coordinated strategic plans for administrative services management and optimisation to best use available resources.
- Supported project teams by delivering timely and accurate document retrieval services.
Documentation Officer
DELPHI
chennai, INDIA
01.2019 - 06.2020
- Analysed document workflow processes, recommending improvements to eliminate bottlenecks and enhance overall efficiency.
- Coordinated strategic plans for optimising administrative services, ensuring effective utilisation of available resources.
- Collaborated with the IT department to troubleshoot document management system issues, minimising downtime and productivity loss.
- Organised training sessions on new documentation systems and processes for staff across the organisation.
- Sorted, stored and retrieved electronic and hard copy documents for clients and staff from company systems and files.
- Monitored regulatory changes, updating document control procedures to ensure compliance with current standards.
- Coordinated with multiple departments to gather, organise, and archive essential documents and records.
- Modelled business processes to identify strengths, weaknesses and opportunities for improvement.
- Ensured smooth day-to-day operations of the store by proactive problem-solving.
- Managed procurement processes to maintain optimal stock levels.
- Streamlined incoming deliveries by implementing an efficient sorting system.
- Assisted in annual inventory audits for accurate stock records maintenance.
- Minimised stock discrepancies with vigilant monitoring and updating of records.
- Sustained clean and orderly storage areas, promoting a safe working environment.
- Maintained up-to-date knowledge on store policies for informed customer support.
- Ensured timely restocking of goods by conducting regular inventory checks.
- Organised store layout for improved accessibility and customer convenience.
- Stocked and restocked inventory upon delivery receipt, maintaining accurate supply records.
Document Specialist
EAST INDIA TECHLOGIES Pvt Ltd., in Bangalore
BANGALORE, INDIA
02.2018 - 04.2019
- Designed document templates and databases to improve information storage and retrieval.
- Implemented a comprehensive filing system to facilitate quick location of critical information.
- Established standard operating procedures for document control, setting clear guidelines for consistency and efficiency.
- Managed organisational resources to meet administrative and operational needs whilst adhering to budgetary guidelines and meeting quality and schedule demands.
- Improved sales through effective visual merchandising and display techniques.
- Followed industry trends and set pricing strategies to maximise business returns.
- Executed daily opening and closing procedures for operational efficiency.
- Implemented loss prevention measures resulting in reduced shrinkage losses.
- Handled Point-of-Sale systems to facilitate accurate financial transactions.
- Managed cash registers to maintain adequate cash floats for transactions.
- Managed inventory by stocking and restocking items upon receipt of deliveries.
- Adhered strictly to health and safety regulations, prioritising employee well-being.
- Minimised waste by streamlining stock management processes.
- Supported employee morale and well-being by developing positive practices centred on career development and individual job satisfaction.
Education
Diploma in Electrical and Electronic Engineering - ELECTRICAL
Muthaiyah Polytechnic College
CHIDAMBARAM01-2018
Skills
- Document workflow management
- Digital asset management
- Records management
- Document compliance
- Information governance
- Regulatory compliance
- Relationship building strengths
- Document lifecycle management
- Document handling
- Version control
Languages
English
Proficient
C2
Turkish
Intermediate
B1
Tamil
Proficient
C2
Hindi
Proficient
C2
References
References available upon request.
Timeline
Senior Document Controller
LIMAK AL AYUNI (TUNNEL BORING MACHINES ))
06.2025 - Current
Documentation Officer
IRIS CONSTRUCTION &TRADING W.L.L IN QATAR
03.2023 - 12.2024
Documentation Officer
DELPHI
01.2019 - 06.2020
Document Specialist
EAST INDIA TECHLOGIES Pvt Ltd., in Bangalore
02.2018 - 04.2019
Diploma in Electrical and Electronic Engineering - ELECTRICAL
Muthaiyah Polytechnic College